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Spanish Peaks Mountain Club Administrative Assistant, Montage Big Sky in Big Sky, Montana

Live Your Passion. Add Your Magic.

At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application.

SUMMARY

The Administrative Assistant is an essential member of the team. This role aids the Managers by completing administrative tasks in a timely and accurate manner. Facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Accurately records and reports work requests filed by other departments. Supports the administrative needs of the Engineering Department.

ESSENTIAL FUNCTIONS

Job duties include; although are not limited to:

  • Answers and transfers phone calls, screening when necessary.

  • Welcomes and assists fellow associates, vendors and contractors.

  • Maintains filing systems as assigned.

  • Retrieves information as requested from maintenance management software, records, email, minutes, and other related documents; prepares written summaries of data when needed.

  • Responds to and resolves administrative inquiries and questions.

  • Coordinates and schedules travel, meetings, and appointments for managers or supervisors.

  • Prepares agendas and schedules for meetings.

  • Entering data for select invoices and products

  • Records and distributes minutes or other records for meetings.

  • Supporting the department with time management on execution of projects

  • Unifying and maintaining all internal documents.

  • Responding to visitor and guest requests, questions, and concerns

  • Facilitating resolution when possible or referring individuals to the appropriate manager.

  • Ensuring all office equipment, printers, and phones are maintained and fully functional.

  • Performs other related duties as assigned

QUALIFICATIONS

  • High School Diploma or equivalent is required, Bachelor’s Degree preferred

  • Two (2) plus years’ experience in an administrative role within an upscale hotel

  • Strong customer service skills

  • Must have intermediate skills with Microsoft Office products; Word, Excel, PowerPoint, and Outlook, Opera preferred

  • Excellent verbal and written communication skills required

  • Knowledge of hotel food and beverage operations preferred

PHYSICAL REQUIREMENTS

Position requires exerting well-paced mobility as well as the ability to maneuver between functions occurring simultaneously. Must be able to bend, stoop, squat and stretch to fulfill tasks. Must be able to lift up to 15-40 lbs. on a regular and continuing basis. Requires manual dexterity, grasping, writing, standing, sitting, walking, repetitive motions, bending, and climbing.

In the United States we are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

At Montage Hotels & Resorts and Pendry Hotels, we’re committed to delivering extraordinary, personalized and authentic experiences. How we get there is by empowering our associates to think creatively. Grow their talents. Encourage them to have fun. And allow them to follow their passion in creating moments guests will long remember. At Montage and Pendry, opportunities for career growth are bountiful, and training programs are open to those seeking advancement. We encourage all of our associates to continuously learn and grow. Working at Montage and Pendry is more than a job; it’s a way of life.

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