Big Sky Resort Office Manager: Sales and Marking Department in Big Sky, Montana

Overview

Big Sky Resort’s Business Development team of Sales and Marketing professionals is seeking a full-time, year-round Office Manager to join the growing team. The Office Manager serves as a critical backbone or lynchpin for the department, and is the glue that binds the team together. This person is responsible for all the administrative activities of the office.

Responsibilities
  • Provide administrative support for the Business Development Department
  • Receive and promptly respond to all incoming phone calls and emails to info line, greeting and assisting guests
  • Track, respond and route general daily BigSkyInfo email and phone requests to relevant locations and serve as up-to-date authority and source on basic guest questions
  • Collaborate and communicate with other departments (including Reservations, Conference Services, Basecamp, Ticket Sales, Mountain Sports, Human Resources) as necessary
  • Manage timely entry and tracking of all invoices pertaining to the Sales and Marketing team budget
  • Coordinate contracts and travel for Sales Shows and other team scheduling needs
  • Update seasonal guest facing/internal information sheets
  • Manage records pertaining to gift certificates and donations, Resort listings and memberships, mailing lists and client files on behalf of the Sales and Marketing team
  • Provide proactive assistance to Sales and Marketing team
  • Manage and organize collateral inventory, respond to brochure requests
  • Manage professional presentation of the Sales and Marketing office
  • Oversee service and inventory of Office Equipment, Office Keys, Nametags, Office Equipment, Mail, Business Cards, Brochures
Qualifications
  • Experience in an administrative role
  • Knowledge of Microsoft Outlook software
  • Excellent organization and time management skills
  • Strong communication skills and comfort in guest-facing communication
  • Interpersonal skills; Comfortable working in team environment
  • Ability to multitask
  • Reliability and discretion to sensitive information

Requisition ID: 2018-4370

# of Openings: 1

Resort: Big Sky Resort

Position Type: Full-Time Year Round

Targeted Job Start Date: 11/1/2018

Category: Sales

Supervisor: Annie Pinkert

Shifts Available: Varies

Wage Information: Dependent on experience