Billings Clinic Purchasing Agent in Billings, Montana
You can make a difference as a part of our region's largest health care system, based locally in Billings, Montana. Join our amazing team with a focus on safe, high quality care and an excellent patient experience. Billings Clinic is here to take care of our community and region.
We look forward to meeting you.
Billings Clinic is a community-owned, not-for-profit, Physician-led health system based in Billings with more than 4,700 employees, including over 550 physicians and non-physician providers. Our integrated organization consists of a multi-specialty group practice and a 304-bed hospital.Learn more (https://www.billingsclinic.com/about-us/) about Billings Clinic (our organization, history, mission, leadership and regional locations) and how we are recognized nationally for our exceptional quality.
We provide a comprehensive and competitive benefits package to all full-time employees (minimum of 24 hours/week), including Medical, Dental, Vision, 403(b) Retirement Plan with employer matching, Defined Contribution Pension Plan, Paid Time Off, employee wellness program, and much more.Click here (https://www.billingsclinic.com/careers/employee-benefits/) for more information ordownload the 2021 Employee Benefits Guide (https://ncstoragemlbillings.blob.core.windows.net/public/2021%20Billings%20Clinic%20Staff%20Benefits%20Guide.pdf) .
Magnet: Commitment to Nursing Excellence
Billings Clinic is proud to be recognized for nursing excellence as a Magnet®-designated organization, joining only 97 other organizations worldwide that have achieved this honor four times. The re-designation process happens every four years. Click here (https://www.billingsclinic.com/campaign-landing-pages/magnet/) to learn more!
SUPPLY CHAIN OPERATIONS (Billings Clinic Main Campus)
Shift: Day, Evening
Schedule: M-F, 7am-4pm
Employment Status: Full-Time (.75 or greater)
Hours per Pay Period: 1.00 = 80 hours (Non-Exempt)
Starting Wage DOE
Supply Chain Operations Purchasing Agents are responsible for representing all departments of Billings Clinic in a dynamic fast paced environment where change is the norm, not the exception. They take pride and ownership in providing exceptional customer service. The Purchasing Agent is responsible for placing orders for materials, equipment, products or services and inventory control for Billings Clinic, branch sites and/or managed/affiliate facilities. The purchasing agent makes recommendations for effective and efficient inventory management based on trending and historical practices to include, but not limited to; par levels, substitute recommendations, purchasing processes, and census capacity. This position will rotate through the entire job functions listed below and will perform clerical and administrative tasks as needed for support of the department and the organization.
Essential Job Functions
•Supports and models behaviors consistent with the mission and philosophy of Billings Clinic and department/service.
•Creates and submits purchase orders for supplies, equipment and services. Ensures orders do not become delinquent. Assists departments in completing purchase requests. (Resource Management, Supply Chain, Purchase Requests)
•Reviews GPO contracts and verifies required purchase order information to include price and terms (Resource Management, Supply Chain, GPO Contracts)
•Reviews capital requests for accurate content and adherence to policies. Obtains quotes and performs quote review and analysis. Tracks financial accruals to avoid over expenditures per capital. Reviews MD Buyline reports and is able to accurately discuss results with customers and SCO Leadership (Resource Management, Supply Chain, Capital Requests)
•Designs and implements product standardization and inventory control strategies to enhance distribution, minimize supply utilization, reduce inventory and obsolescence. (Resource Management, Supply Chain, Inventory Control)
•Ensures availability of quality product and equipment and avoidance of shortages. Plans and organizes the special order supplies. (Resource Management, Supply Chain, Product Availability)
•Recommends development, revisions and implementation of standards for purchasing of supplies and equipment. Coordinates approved changes. (Resource Management, Supply Chain, Equipment Purchasing)
•Participates in department and hospital committees to ensure that value, quality and cost containment goals are met. core
•Compiles statistical reports on purchasing activities. (Administrative, Data Analyses, Statistics)
•Generates reports on product consumption, par level compliance, etc; documents supply cost savings and/or cost expenses with appropriate justifications. (Resource Management, Reporting, Generates Reports)
•Reads and reviews purchase requests and assigns proper general ledger codes to purchases. (Resource management, Accounting, Assigns General Ledger Codes)
•Resolves invoice discrepancies. Expedites and arranges for credit, return or replacement of defective or damaged items. (Customer Services, External Customers, Invoice Discrepancies)
•Creates and maintains Supply Chain Operations information system master files in direct coordination with Supply Chain Operations Informatics Analyst. (Resource Management, Supply Chain, SCO IS Systems)
•Identifies needs and sets goals for own growth and development; meets all mandatory organizational and departmental requirements.
•Maintains competency in all organizational, departmental and outside agency environmental, employee or patient safety standards relevant to job performance.
•Performs other duties as assigned or needed to meet the needs of the department/organization.
Knowledge, Skills, and Abilities
•Billings Clinic policies and procedures, both departmental and organizational
•Billings Clinic Code of Business Conduct
•Billings Clinic Corporate Compliance Program
•Customer service techniques and Personal Service Excellence (PSE) skills
•Personal computers, software and hardware
•Microsoft Office Programs (i.e., Windows, Outlook, Word, Excel, etc.)
•HIPAA and confidentiality requirements
•Medical product terminology
•Uniform Commercial Code
•Mathematics to perform calculations
•Leadership and teamwork skills
•Professional communication skills, both verbal and written
•Basic ten-key and data entry at 75-100 SPM
•Verbal and written communication
•Following verbal and written instructions
•Mathematics to perform basic calculations
•Basic typing and data entry skills
•Telephone and customer service techniques and etiquette
•Utilizing Microsoft Office programs (i.e., Windows, Outlook, Excel)
•Developing and maintaining knowledge base of products
•Incorporate population specific needs into all aspects of communication and patient care; scope of services provided will encompass age groups from infant through geriatric
•Communicate clearly and effectively, both verbal and written
•Establish and maintain collaborative relationships
•Detect and avoid errors
•Maintain adequate supply quantities while meeting budget requirements
•Read and compare numbers and words accurately
•Operate office equipment
•Financial viability of the organization as it relates to revenue and expense factors can be dramatically affected by how well the duties of this position are fulfilled.
•Data entry inaccuracies can cause serious stock outs, over ordering of supplies, and invoice discrepancies. This has a direct impact to patient care, expenses and the reliability of essential management information.
•Failure to order correct stock amounts could cause shortages of products needed for patient care and impact the quality of patient care
•Failure to obtain correct charge master numbers on assigned products could result in incorrect patient charges, which could result in patient dissatisfaction with Billings Clinic service and/or lost revenue
- High School or GED
Two (2) years of college in related field, preferred
Two (2) years purchasing experience, preferred
• Data entry 75-100 SPM with high levels of accuracy, testing documentation required
• Basic Excel proficiency with overall testing score of 50%, testing documentation required
• Or an equivalent combination of education and experience relating to the above tasks, knowledge, skills and abilities will be considered
Billings Clinic is Montana’s largest health system serving Montana, Wyoming and the western Dakotas. A not-for-profit organization led by a physician CEO, the health system is governed by a board of community members, nurses and physicians. Billings Clinic includes an integrated multi-specialty group practice, tertiary care hospital and trauma center, based in Billings, Montana. Learn more atwww.billingsclinic.com/aboutus (https://www.billingsclinic.com/about-us/)
Billings Clinic is committed to being an inclusive and welcoming employer, that strives to be kind, safe, and courageous in all we do. As an equal opportunity employer, our policies and processes are designed to achieve fair and equitable treatment of all employees and job applicants. All employees and job applicants will be provided the same treatment in all aspects of the employment relationship, regardless of race, color, religion, sex, gender identity and expression, sexual orientation, pregnancy and family status, national origin, spoken language, neurodiversity, age, and/or disability. To ensure we provide an accessible candidate experience for prospective employees, please let us know if you need any accommodations during the recruitment process.