ALUTIIQ LLC Secretary I in Billings, Montana
MT BILLINGS WAPA IBEW 1959 - Billings, MT 59101 US (Primary)
High School / GED
Security Clearance Required:
POSITION OVERVIEW AND PRIMARY DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS):
Provide administrative support and services to Western Area Power Administration's (WAPA) using existing systems and software to include Microsoft Office Suites.
Primary Duties and Responsibilities:
1. General Duties:
Making travel arrangements which includes booking travel; creating authorizations before the traveler goes and creating vouchers when they return and attaching receipts, and helping out with travel issues and regulations.
Memo and letter processing, which includes formatting and printing letters sent by authors, packaging proposed contracts to be mailed to the customer (date stamp letter, signature stamp, make copies of contract and label envelope), packaging executed contracts for mailing to customer (date stamp, signature stamp, type all dates on contracts then copy and label envelope), and emailing the internal copies to recipients for both proposed and executed contracts.
Organize mass mailings which includes printing labels, labeling envelopes and stuffing envelopes, as well as emailing the internal copies to recipients
Consolidate information into a Monthly Report
Overnight original contracts to CSO once a month
Uploading contracts to DocuShare and as necessary moving contracts from Active to Inactive folders
Upload contracts to ShaRC when executed
File contracts and correspondence in long file room and contracts in binders
2. Phone Coverage:
Answer and direct incoming calls
3. Clerical Duties and Administrative Support:
Perform administrative support as needed
4. Backup Duties:
Alternate backup phone coverage for front counter
Alternate backup for Calendar scheduling
Alternate backup for Filing, Copies, Fax, Routing and Records Management
Alternate backup for Badging/fingerprinting access duties
REQUIRED QUALIFICATIONS AND EXPERIENCE:
Required Qualifications and Experience:
Must be US Citizen.
High School Diploma or Equivalent.
Must be able to obtain and maintain Government approval.
Ability to work independently on routine office tasking and work efforts.
Communicate effectively orally and in writing.
Ability to perform essential job functions while complying with all state, federal or local COVID mandates with or without reasonable accommodation. Afognak Native Corporation, Afognak Commercial Group LLC, Alutiiq LLC and their subsidiaries are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, citizenship, disability, protected veteran status or any other characteristic protected by applicable federal, state or local laws.
Afognak Native Corporation, Alutiiq LLC and their subsidiaries is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.