Montana State University Academic Advisor II or III - (Pooled Positions) in Bozeman, Montana

Position Details

Position Information

Announcement Number STAFF - VA - 19090

For questions regarding this position, please contact:

Karen Steele, (406) 994-6435,

Classification Title

Working Title Academic Advisor II or III - (Pooled Positions)

Brief Position Overview

Academic Advisors should be collegial, highly motivated individuals who are dedicated to supporting student success by providing excellent academic advising for undergraduate students at Montana State University. A pool of such individuals is being created to fill advising positions under the “Advising Commons” shared services model, and will be situated in various departments and/or colleges to support the specific needs of students in those majors.

Position Number TBD

Department University Studies

Division University College

Appointment Type Classified

Contract Term Fiscal Year


If other, specify From date

If other, specify End date


Union Affiliation Contact HR for Determination

FTE Varied

Benefits Eligible Depends on FTE (please contact Human Resources - 406-994-3651)

Salary Salary commensurate with experience, education, and qualifications.See 'Position Special Requirements/Additional Information'

Contract Type Classified Hourly

If other, please specify

Recruitment Type Open

Position Details

General Statement

Academic Advisors will provide vital, transactional advising services for students and will work closely with the Academic Advising Center staff, as well as the departmental faculty and staff in the departments/colleges where the advisor is located. The primary focus of these advisors is on entering students (freshmen and transfers) and students who are transitioning in or out of the department/college.

Duties and Responsibilities

This search is open for two levels of the Academic Advisor position. The successful candidates will be assigned a level (Academic Advisor II or Academic Advisor III) dependent upon relevant experience, skills, and duties.

Academic Advisor II

Provide in-depth, specialized, and/or comprehensive advising to faculty and students regarding class choices, curriculum options, majors, departmental and University policies and procedures, and other academic needs.

  • Provide academic advising for entering freshmen, transfer and transitioning students

  • Advise continuing students in program to facilitate their academic progression toward degree

  • Have in-depth understanding of curricula in area of advising focus

  • Possess general knowledge of supporting coursework and curricula, and how to connect students to minors, certificates and programs to ‘add value’ to degrees (Study Abroad, student organizations, etc.)

  • Maintain positive connections with faculty and staff in focus area to facilitate student connections

  • Understand resources at MSU for student services, tutoring, health and wellness, etc.

  • Participate in Orientation advising and registration activities

  • Meet with Prospective students and parents visiting campus, participate in MSU Fridays and other recruiting activities

  • Coordinate communication of information related to important dates, deadlines and procedures to advisees

  • Performs other duties as assigned

Academic Advisor III

Manage or coordinate the advising function for a division, school, or the University by training, overseeing, and managing the advising staff and resources for a multiple-degree program.

  • Provides academic advising, as appropriate, for students from freshmen through graduation, in collaboration with faculty advisors

  • Meets with students with academic probation/suspension or academic misconduct issues

  • Oversees daily performance of advising staff

  • Represents advising focus area at MSU Fridays, Orientations, and recruiting events

  • Liaison with faculty, department heads, assistant/associate deans on advising issues & information for area of focus

  • Coordinates Orientation advising with faculty as appropriate

  • Insures curricular information is up-to-date and shares with other advisors as appropriate

  • Develops advising communication materials and policies for area of focus

  • Oversees portfolio and/or formal admission paperwork for acceptance into program, as appropriate

  • Does graduation audits of students and may review graduation applications and/or certify students for graduation

  • Trains advising staff in specific information related to focus area

  • Serves as link between advising focus area and MSU Director of “Advising Commons”

  • Oversees advising assessment and analysis, in collaboration with “Advising Commons”

Required Qualifications – Experience, Education, Knowledge & Skills

  • Bachelor’s degree in a relevant field with experience working with undergraduate college students in an academic or student support setting, or an equivalent combination of education and/or experience.

  • Experience working with academic curricula, degree requirements, policies and procedures in a higher education setting.

  • Demonstrated knowledge of higher education offices and resources that support student success.

Preferred Qualifications – Experience, Education, Knowledge & Skills

  • Master’s degree.

  • Experience working as an undergraduate academic advisor or student success coordinator.

  • Experience with developmental advising philosophy and techniques.

  • General knowledge of higher ed. curricula, policies and procedures.

  • Experience working with enrollment and degree auditing software, such as DegreeWorks, CatCourse, Banner, MyInfo and/or relational database.

The Successful Candidate Will

  • Possess strong interpersonal skills and enthusiasm to work with and guide students as they discover and attain their academic and life goals.

  • Possess the ability to create positive rapport and strong working relationships with colleagues throughout the MSU community, to include: administrators, faculty, staff, other professional advisors and student support professionals.

  • Possess strong written and oral communication skills.

  • Possess the ability to troubleshoot problems and have candid conversations.

  • Experience and awareness of how to manage and maintain confidential information

  • Have proven ability to work independently and in a team environment.

  • Have the ability to represent the department, college and university in a professional and courteous manner.

  • Actively pursue training and professional development opportunities.

  • Demonstrated ability to communicate effectively with diverse populations.

Position Special Requirements/Additional Information

This search is open to one of two position levels dependent upon relevant experience of the candidate, level of responsibility and expected level of knowledge based on previous experience. Union status and overtime eligibility will be dependent upon the level the candidate at which the candidate is hired.

Academic Advisor II (MPEA, OT Non-Exempt, entry rate of $14.250/hour) Academic Advisor III (Union Exempt, OT Non-Exempt, entry rate of $16.930/hour)

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies Multiple - pooled position

Desired Start Date On going

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Applications will be accepted and screened for the duration of this pool.

Special Instructions

Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of an individual’s race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran’s status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; .

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: .