Montana State University Academic Advisor III in Bozeman, Montana

Position Details

Position Information

Announcement Number STAFF - VA - 19126

For questions regarding this position, please contact:

Mary Byron 406-994-2221

Classification Title Academic Advisor III

Working Title Academic Advisor III

Brief Position Overview

The Academic Advisor will provide vital advising services for Chemical & Biological Engineering students from freshman level through graduation, as well as Master’s and PhD students in collaboration with faculty advisors.

Position Number 4M1985

Department Chemical & Biological Engineering

Division College of Engineering

Appointment Type Classified

Contract Term Fiscal Year


If other, specify From date

If other, specify End date

FLSA Non-Exempt

Union Affiliation Exempt from Collective Bargaining

FTE 1.0

Benefits Eligible Eligible

Salary $16.930 - $21.163 per hour, commensurate with experience, education, and qualifications

Contract Type Classified Salary

If other, please specify

Recruitment Type Open

Position Details

General Statement

The mission of the Chemical and Biological Engineering Department is to provide an excellent environment for the scholarly pursuits of education, discovery, and dissemination in chemical and biological engineering in support of Montana State University, the Norm Asbjornson College of Engineering, and the State of Montana. The Chemical and Biological Engineering Department offers programs for over 500 undergraduate majors and over 30 graduate students, with 16 faculty, 3 classified staff, plus research and support personnel and undergraduate student employees.

The Academic Advisor is currently based in the Chemical and Biological Engineering Department. However, this position may transition to MSU Academic Shared Services by July 2019.

Duties and Responsibilities

  • Manage or coordinate the advising function for students in the Department of Chemical and Biological Engineering, which has 3 undergraduate degree programs and multiple graduate programs.

  • Provide academic advising, as appropriate, for students from freshmen through graduation, as well as assist both Masters and PhD students, in collaboration with faculty advisors.

  • Meet with students with academic probation/suspension or academic misconduct issues.

  • Meet with transfer students and international students and assist with the transition to MSU.

  • Represent advising focus area at MSU Fridays, Orientations, and recruiting events.

  • Be liaison with faculty and department head and advising director for college and MSU on advising issues.

  • Insure curricular information is up-to-date and share with faculty and other Engineering & campus advisors as appropriate.

  • Develop advising communication materials and policies for all programs in the department.

  • Perform graduation audits of students, review graduation applications and certify students for graduation.

Required Qualifications – Experience, Education, Knowledge & Skills

  • Bachelor’s degree in a relevant field with experience working with undergraduate college students in an academic or student support setting, or an equivalent combination of education and/or experience

  • Demonstrated knowledge of higher education offices and resources that support student success

  • Experience working with academic curricula, degree requirements, policies and procedures in a higher education setting

Preferred Qualifications – Experience, Education, Knowledge & Skills

  • Master’s degree.

  • Experience working as an undergraduate academic advisor or student success coordinator

  • Experience with developmental advising philosophy and techniques

  • General knowledge of higher ed. curricula, policies and procedures

  • Experience working with enrollment and degree auditing software, such as DegreeWorks, CatCourse, Banner, MyInfo and/or relational database

The Successful Candidate Will

  • Possess strong interpersonal skills and enthusiasm to work with and guide students as they discover and attain their academic and life goals.

  • Possess the ability to create positive rapport and strong working relationships with colleagues throughout the MSU community, to include: administrators, faculty, staff, other professional advisors and student support professionals.

  • Possess strong written and oral communication skills.

  • Possess the ability to troubleshoot problems and have candid conversations.

  • Possess experience and awareness of how to manage and maintain confidential information.

  • Have proven ability to work independently and in a team environment.

  • Have the ability to represent the department in a professional and courteous manner.

  • Actively pursue training and professional development opportunities.

  • Demonstrated ability to communicate effectively with diverse populations.

Position Special Requirements/Additional Information

The Academic Advisor is currently based in the Chemical and Biological Engineering Department. However, this position may transition to MSU Academic Shared Services by July 2019.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies One

Desired Start Date Upon completion of successful search

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on October 23, 2018; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of an individual’s race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran’s status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; .

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: .