Montana State University Acct Assoc IV - Sponsored Programs in Bozeman, Montana

Position Details

Position Information

Announcement Number STAFF - VA - 19127

For questions regarding this position, please contact:

Carmen Fike (406) 994-1939

Classification Title Accounting Assoc IV

Working Title Acct Assoc IV - Sponsored Programs

Brief Position Overview

Great opportunity in the Office of Sponsored Programs for a dynamic candidate with exceptional multi-tasking and organizational skills. As an accounting associate the incumbent will provide direct financial and accounting support to a fast-paced office within an exciting environment.

Position Number 4M0274

Department Sponsored Programs

Division Office of Research and Economic Development

Appointment Type Classified

Contract Term Fiscal Year


If other, specify From date

If other, specify End date

FLSA Non-Exempt

Union Affiliation Exempt from Collective Bargaining

FTE 1.0

Benefits Eligible Eligible

Salary $15.820 - $19.775 per hour, commensurate with experience, education, and qualifications. Rate of pay will be determined by the staff compensation plan. For questions contact

Contract Type Classified Salary

If other, please specify

Recruitment Type Open

Position Details

General Statement

The Office of Sponsored Programs serves as the central administrative entity responsible for approving research proposals to federal, state and private sponsors for external research funding and implementing awards resulting from these proposals, including associated regulatory and financial requirements.

Duties and Responsibilities

  • Performs and manages the monthly/quarterly Accounts Receivable Invoicing process in conjunction with the OSP Fiscal Managers to MSU’s various funding agencies and the financial system’s Grant Billing processes for grants needed to resolve billing problems and/or expenditures put on hold or unbilled status and to officially close out sponsored projects.

  • Serve as the Accounts Receivable Liaison between the OSP Fiscal Managers and MSU’s external funding agencies, manages agency specific electronic invoicing systems and resolve payment discrepancies.

  • Matches, reconciles and applies payment for all sponsored program funding utilizing the correct detail codes (includes check deposits, wire transfers, inter unit journals vouchers and letter of credit) as well as documenting into our E-grants system.

  • Verify and process finance expenditure correction forms and journal vouchers submitted by the MSU departments for all activity on sponsored project funding.

  • Accounts payable processing including pre-audit review and release payment of vendor payments/BPAs (with an emphasis on travel related expenditures) on all research related funds in accordance with federal, state and private rules and regulations, with specific emphasis on federal acquisition regulations and procurement laws to ensure financial compliance. Training and outreach on OSP travel policies and procedures.

  • Create electronic and paper records for new grant awards and maintain those records through the life of the grant utilizing Banner and electronic OSP applications. Includes managing award notification email process, reconciliation, file closeout and archiving.

Required Qualifications – Experience, Education, Knowledge & Skills

  • A Bachelor’s degree in Accounting, or an equivalent combination of education and/or experience

  • Progressively responsible experience in accounting or related field

  • Demonstrated experience using personal computers and various software such as word processing (Word), spreadsheets (Excel), databases (Access), presentations (PowerPoint), Outlook and Internet

Preferred Qualifications – Experience, Education, Knowledge & Skills

  • Experience with fiscal software in a large organization (i.e. SCT Banner software, Banner Web and Financial Reports).

  • Experience complying with Higher Education auditing procedures, operating procedures.

  • Familiarity with state and federal regulations including OMB Uniform Guidance Circular

The Successful Candidate Will

  • Demonstrate excellent customer service skills for a diverse group of customers, both internal and external to the organization;

  • Demonstrate an in-depth understanding of accounting procedures, to gather, analyze and summarize data and make recommendations.

  • Demonstrate ability to exercise sound judgment in decision making and interpreting and applying policies and procedures with a diverse set of tasks;

  • Accomplish many diverse tasks in a high demanding environment, with numerous interruptions, while maintaining a professional demeanor and positive approach;

  • Demonstrate excellent verbal and written communication skills; communicate effectively with employees, students and the public, both in person and over the phone;

  • Demonstrate self-motivation and ability to follow through, independently, on tasks and projects to completion;

  • Demonstrate competence and maintain confidentiality, while processing information with a high degree of accuracy and close attention to detail;

  • Represent the Office of Sponsored Programs and Montana State University in a professional and courteous manner.

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed in this description are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies One

Desired Start Date Upon completion of successful search

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on October 24, 2018; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of an individual’s race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran’s status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; .

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: .