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City of Bozeman Administrative Assistant I in Bozeman, Montana

Administrative Assistant I

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Administrative Assistant I

Salary

$15.26 - $17.96 Hourly

Location

Professional Building, 20 E. Olive

Job Type

Full-time

Department

PUBLIC WORKS

Job Number

00228

Closing

10/31/2021 11:59 PM Mountain

  • Description

  • Benefits

POSITION SUMMARY

The principal function of an employee in this class is to perform a variety of general clerical, administrative support, and information dissemination services for the Public Works Department. The work is performed under the supervision and direction of the Public Works Office Manager, but some leeway is granted for the exercise of independent judgment and initiative. The nature of the work performed requires that an employee in this class perform duties in a fast-paced environment and to establish and maintain effective working relationships with assigned supervisors, other City employees, other government agencies, boards, committees, and the general public. The principal duties of this class are performed in a general office environment.

Work Week: Typically M-F, 8am-5pm

Examples of Essential Work (Illustrative Only)

  • Prepares correspondence, lists and other documents on computer;

  • Provides technical information to the public, employees and supervisors upon request;

  • Answers telephone calls and/or radio communications, receives and greets visitors and provides information to callers and visitors or refers callers and visitors to other appropriate personnel;

  • Reviews public applications to ensure appropriate data is provided;

  • Gathers, assembles, updates, distributes and/or files a variety of information, forms, records and data as requested;

  • Distributes incoming mail to appropriate personnel;

  • Processes and orders office supplies, including maintaining an efficient inventory of necessary supplies and materials;

  • Receives cash for designated items, makes appropriate change and reconciles cash drawers;

  • Processes applications, licenses or other documents related to departmental operations as required;

  • Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions;

  • Keeps immediate supervisor and designated others accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems;

  • Attends meetings, conferences, workshops, and training sessions and reviews publications and audio-visual materials to become and remain current on principles, practices, and new developments in assigned work areas;

  • Responds to citizens' questions and comments in a courteous and timely manner;

  • Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities;

  • Performs other duties consistent with the role and function of the classification.

MINIMUM REQUIRED QUALIFICATIONS

  • High school diploma or GED; and

  • Some (1-3 years) clerical experience; or

  • Any combination of experience and training which provides the equivalent scope of knowledge, skills, and abilities necessary to perform the work.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

  • Some knowledge of or ability to quickly learn the function of services within the public sector, preferably within a municipal government;

  • Some knowledge of or ability to quickly learn current practices and procedures involved in City service delivery;

  • Some knowledge of or ability to quickly learn the overall functions, duties and responsibilities of assigned Departments/divisions;

  • Some knowledge of modern office procedures, practices and equipment;

  • Some knowledge of modern office filing systems and procedures;

  • Some knowledge of good phone etiquette and practices;

  • Ability to deal with a wide range of persons, including situations in which individuals may be upset over some issue involved with City activities and policies;

  • Ability to communicate effectively with others, both orally and in writing, using both technical and non-technical language;

  • Ability to understand and follow oral and/or written policies, procedures, and instructions;

  • Ability to prepare and present accurate and reliable reports containing findings and recommendations;

  • Ability to operate a personal computer using standard or customized software applications appropriate to assigned tasks;

  • Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions;

  • Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;

  • Ability and willingness to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology;

  • Ingenuity and inventiveness and the use of the appropriate levels of discretion in the performance of assigned tasks;

  • Consistently performs assignments in accordance with the City's Core Values of Integrity, Leadership, Service and Teamwork.

REQUIRED SPECIAL QUALIFICATIONS

  • May be required to possess a valid Driver's License and obtain a Montana Driver's License within 60 days of employment;

  • Offers for employment are conditional upon a satisfactory response to post conditional offer process.

As a City of Bozeman employee, you will be part of a team that is committed to impacting and serving the community. This great opportunity also provides enrollment in an established retirement system with significant employer contribution, generous vacation and sick time accruals, and excellent medical, dental and vision benefits!

Agency

Bozeman, City of (MT)

Address

121 N. Rouse Ave. Bozeman, Montana, 59715

Phone

406-582-2367

Website

https://www.bozeman.net

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