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Job Information

Montana State University Associate Vice President for University Services in Bozeman, Montana

Position Details

Announcement Number STAFF - VA - 21237

For questions regarding this position, please contact:

Heidi Gagnon at 406-994-6600 or hgagnon@montana.edu

Classification Title Vice President/Provost

Working Title Associate Vice President for University Services

Brief Position Overview

Montana State University is as remarkable as its setting. Created as a land-grant institution, it is a welcoming, adventurous community of students, faculty and staff distinguished by its commitment to address the world’s greatest challenges. The university energizes individuals to discover and pursue their aspirations. It inspires people to engage with the university to improve the human prospect through excellence in education, research, creativity and civic responsibility. The Associate Vice President for University Services provides vision and senior leadership for delivery of strategic facilities-related initiatives that support the mission at Montana State University. This position serves as the University’s Chief Facilities Officer.

Position Number 4C3539

Department Facility Services

Division University Services

Appointment Type Executive

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA Exempt

Union Affiliation Exempt from Collective Bargaining

FTE 1.0

Benefits Eligible Eligible

Salary Compensation is competitive and commensurate with experience, achievement, and responsibilities of this position.

Contract Type MUS

If other, please specify

Recruitment Type Open

General Statement

The Associate Vice President ( AVP ) for University Services provides vision and senior leadership for delivery of strategic facilities-related initiatives that support the mission at Montana State University. University Services encompasses Facility Services (operations/maintenance, engineering and utilities), Campus Planning, Design & Construction (capital project management, campus space management and campus master planning), and Safety & Risk Management (occupational safety & health, fire and life safety, hazardous materials management, workers’ compensation, insurance and risk management).

The AVP works with a substantial level of independence on the campus and exercises a high degree of initiative and judgment in working with administration, academic and research units, support services and students. The AVP is a service-oriented, results-driven position for which accountability, collaboration, and institutional success are paramount. The AVP will provide strategic leadership by fostering service excellence and innovation through organizational improvement, change and problem solving while ensuring regulatory compliance.

Reporting to the VP for Administration and Finance, the AVP will lead with integrity, enthusiasm, and dedication to service excellence in a highly collaborative manner with constituencies at all levels of the institution, including affiliated MSU campuses, Montana Agricultural Experiment Stations and the Office of the Commissioner of Higher Education (which oversees the Montana University System). The AVP will demonstrate the ability to foster productive and collaborative relationships with administrators, faculty and staff, campus leadership groups, and other key stakeholders, and ensure that University Services are provided in an effective and efficient manner.

Duties and Responsibilities

  • Manage and direct approximately 256 staff, $43.4 million annual operating budget, $140-200 million project load and provide direction and support for staff performing facilities-related duties throughout the University.

  • Ensure that facilities operations are service-oriented, cost-effective and high quality.

  • Represent the University to external constituencies including the general public, outside organizations, governmental agencies, elected and appointed officials, and other agencies/institutions.

  • Serve as a campus liaison concerning issues of infrastructure and safety to the City of Bozeman and Gallatin County, and may interact regularly with local and state government officials and staff.

  • Create a safe environment for the campus community.

  • Plan for the development of the Campus’ physical infrastructure.

  • Lead campus planning and construction efforts including the long-range building plan.

  • In collaboration with the Office of the Commissioner for Higher Education, the Board of Regents and senior campus leadership, oversee development, implementation and communication of policies, programs and processes to ensure adherence to relevant statutes, regulations, policies, and procedures.

  • Develop creative problem solving strategies within the intent of these controlling boundaries, provide options with cost/benefit analysis, prioritize and recommend, and advise on risk of options.

    Required Qualifications – Experience, Education, Knowledge & Skills

  • A Bachelor’s degree in Engineering, Business Administration or Management, Architecture, Public Administration or related field, and/or an equivalent combination of relevant education and substantial experience.

  • Demonstrated and progressively responsible experience in facilities management and comprehensive knowledge of effectively leading a complex organization to include; development and execution of capital project planning, personnel management, budget and financial planning, construction management and/or management of a facilities maintenance operation.

  • Demonstrated success in planning, developing and implementing complex strategic goals and program initiatives that require the effective management of resources over short and long time frames.

  • Demonstrated experience in establishing and maintaining productive relationships with a full range of internal and external constituents.

  • Demonstrated experience working with and engaging diverse stakeholders such as students, faculty, staff and community members.

    Preferred Qualifications – Experience, Education, Knowledge & Skills

  • Master’s Degree in Engineering, Business Administration or Management, Architecture, Public Administration or related field

  • Previous experience with, and success in, one or more of the following: large contract negotiation, public/private partnerships, utility planning and management, strategic planning, capital financing and/or real estate development.

  • Facilities management experience in a governmental, college or university environment.

  • Experience managing in a unionized labor environment.

    The Successful Candidate Will

Demonstrate the ability to

  • Manage a large business service delivery organization with multiple workforces, distinct & separate responsibilities, and management levels serving a highly varied customer base.

  • Successfully manage multilevel budgets to meet customer and organizational demands versus availability of funds to meet said demands.

  • Develop current operational goals that can meet long term planning objectives.

  • Interact successfully with senior level decision makers within a large and complex organization with multifaceted constituency groups providing input.

  • Develop positive working relationships with regulatory agencies and public constituency groups.

  • Navigate successfully through a unionized labor environment.

  • Investigate, analyze, discover and propose options for arcane issues outside your area of immediate expertise.

Show evidence of skills in

  • Effective oral and written communication abilities.

  • Sound decision making skills.

  • Commitment to service excellence

  • Strategic planning techniques, tactical development & execution and assessment

  • Effective leadership, management and supervisory characteristics

  • Change management within a large multilevel organization.

  • Use of technology in operations and business practices.

  • Conflict resolution and problem solving strategies.

  • Effective presentation and training skills.

  • Basic capital financing techniques.

  • Functionality of a public private partnership as it relates to building construction.

Have applied knowledge of

  • Capital project delivery methods from project design and development to construction completion and building occupancy and the related owner management representation to the process.

  • Procurement methodologies for construction or related services including adherence to company or regulatory policies.

  • Value engineering concepts as applied to capital construction projects including cost reduction, life-cycle analysis and maintainability.

  • Space management and utilization concepts as applied to a large scale multiple building campus.

  • Techniques and approaches involving public utility forecasting and planning.

  • Risk assessment analysis techniques.

  • Public safety as it relates to a higher education campus and its wide breadth of activities and varied customer bases.

  • Workplace safety to mitigate accident prevention and accident cost reduction techniques.

    Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed in this description are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? Yes

Number of Vacancies 1

Desired Start Date Upon successful completion of search

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on May 5th, 2021; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples (http://www.montana.edu/hr/dualcareer.html) .

Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of an individual’s race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran’s status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; recruitment@montana.edu .

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU ’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: http://www.montana.edu/hr/disability_accommodation/complaints_grievances.html (http://www.montana.edu/hr/disability_accommodation/complaints_grievances.html%20) .

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