Montana State University Business Operations Manager (Administrative Associate IV) in Bozeman, Montana
Announcement Number STAFF - VA - 22108
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Classification Title Admin Assoc IV
Working Title Business Operations Manager (Administrative Associate IV)
Brief Position Overview
The Administrative Associate IV (Business Operations Manager) provides high-level administrative and management support to the operation of the Department of Research Centers ( DRC ) as part of the College of Agriculture ( COA )/Montana Agricultural Experiment Station ( MAES ). This position is the central support for the seven off-campus research centers and includes assisting the Department Head in all executive assistant capacities, providing fiscal review and budget oversight for central departmental funds; coordinating events; and administering the day-to-day operations of the department.
Position Number 4M1890
Department AES Research Center Administration
Division College of Agriculture/MAES
Appointment Type Classified
Contract Term Fiscal Year
If other, specify From date
If other, specify End date
Union Affiliation Exempt from Collective Bargaining
FTE .75 - 1.0
Benefits Eligible Eligible
Salary Minimum of $20.49 per hour, commensurate with experience, education, and qualifications
Contract Type Classified Salary
If other, please specify
Recruitment Type Open
Through a network of seven research centers place strategically across Montana, in addition to the central Bozeman campus at Montana State University, MAES represents the on-the-ground agricultural research profile for Montana’s agriculture and natural resource economies. MAES research spans the areas of animal health, food safety, agricultural economics, plant sciences, natural resources, and pest management.
Duties and Responsibilities
Constantly prioritize and manage multiple projects with differing deadlines
Communicate effectively to a diverse audience
Format raw data (technical and financial) into professional-level presentations or reports
Respond on behalf of the Department Head (DH) to any number of inquiries
Understand and process complex personnel records
Approve payments to vendors
Oversee the work processes of seven administrative assistants spread over the state
Monitor the departmental budgets which includes activity from each of the seven research centers, which are managed on a day-to-day basis by others
Coordinate the annual budget process for the department and assist individuals as needed
Identify shortcomings within a process and implement changes to improve the quality of the product.
Follow up on any and all unusual requests
Serve as the liaison between the Department and the MAES Director’s Office
Coordinate closely with the Budget and Fiscal Director, Fiscal Shared Services, the HR Business Partner, Office of Sponsored Programs, University Business Services, etc
Be a cohesive member of the DRC
Coordinate faculty reporting and evaluations
Produce and distribute the departmental newsletter
Communicate updates and changes to procedures as needed
Train new administrative associates
Handle confidential information with discretion and sensitivity
Successfully organize special events
Required Qualifications – Experience, Education, Knowledge & Skills
Progressively responsible administrative/office management experience.
Experience relaying complex information effectively to various constituents.
Demonstrated success in organizing and managing large events.
Experience prioritizing multiple work assignments, meeting deadlines, and exercising adaptability to changing priorities while maintaining a positive, effective, and professional attitude.
Demonstrated competence in Microsoft Office software.
Preferred Qualifications – Experience, Education, Knowledge & Skills
Knowledge of State and University accounting and administrative regulations, practices, and procedures.
Demonstrated leadership experience.
The Successful Candidate Will
The successful candidate will have: the ability to establish and maintain cooperative working relationships with various constituencies; the ability to thrive in an open-door environment; excellent communication and interpersonal skills; flexibility in adapting to different situations; the ability to accomplish many dissimilar tasks in a fast-paced environment while maintaining a pleasant demeanor; strong organizational and time management skills; attention to detail, to meeting deadlines, and to prioritizing competing demands; an aptitude for problem solving and facilitating the work of others; good judgment and self-motivation; skill at prioritizing, organizing, and working on multiple projects; demonstrated capacity for leadership; successful experience training and mentoring employees; the ability to maintain confidentiality of records and information; and the ability to represent MSU to others in a professional and courteous manner.
Position Special Requirements/Additional Information
In accordance with MSU policy, hiring will be conditional upon successful completion of a pre-employment background check.
This position will require infrequent in-state travel. Must possess (or have the ability to obtain) a current State of Montana Driver’s License and possess an acceptable driving record.
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
Normal office work environment.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
This position has supervisory duties? No
Number of Vacancies 1
Desired Start Date Upon completion of a successful search.
Position End Date (if temporary)
Applications will be:
Screening of applications will begin on January 7, 2022; however, applications will continue to be accepted until an adequate applicant pool has been established.
Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples (http://www.montana.edu/hr/dualcareer.html) .
Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of an individual’s race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran’s status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.
Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; email@example.com .
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.
MSU ’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: http://www.montana.edu/hr/disability_accommodation/complaints_grievances.html (http://www.montana.edu/hr/disability_accommodation/complaints_grievances.html%20) .