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Job Information

Montana State University Business Operations Manager in Bozeman, Montana

Position Details

Announcement Number STAFF - VA - 21274

For questions regarding this position, please contact:

Nicole Divine at 406-994-4502 or nicole.divine@montana.edu

Classification Title Admin Assoc IV

Working Title Business Operations Manager

Brief Position Overview

Provide high-level support for a large or multi-functional department/work unit, including sub-units, such as departments. This is done by providing administrative and program support to a diverse group of internal and external staff members and constituents. This position oversees a range of budgets that are reconciled on a day-to-day basis by administrative and Fiscal Shared Services staff. The position requires preparation and analysis of complex reports, conducting research, following up on unique information requests, and making complex departmental decisions, in collaboration with the School’s leadership team.

Position Number 4M0066

Department School of Film and Photography

Division College of Arts & Architecture

Appointment Type Classified

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA Non-Exempt

Union Affiliation FOCUS-MFPE

FTE 1.0

Benefits Eligible Eligible

Salary Salary commensurate with experience, education, and qualifications.

Contract Type Classified Salary

If other, please specify

Recruitment Type Open

General Statement

We are looking for an enthusiastic, passionate, motivated, friendly and adaptable person to join our team as the Business Operations Manager for the School of Film & Photography. The Business Operations Manager provides high-level administrative and management support to the operation of the School. This includes serving as the executive assistant for the Director. This position liaises with MSU’s Fiscal Shared Services team which provides accounting and financial management services to schools and units of the College of Arts & Architecture. This position also assists with the coordination of events, supervises staff in the office and administers the day-to-day operations of the School and its administrative office.

Duties and Responsibilities

  • Works closely with the Director to facilitate overall operations. * Provides departmental and program data and implements decisions. * Researches and prepares data on budgetary items in a timely manner. * In coordination with the Fiscal Shared Services team, manages many fiscal and budgeting functions for the School. * Prepares budgets for all events, including conferences and student field trips. * Plans for events, conferences, and lectures, including securing facilities, preparing schedules, and arranging for food, lodging and transportation, as appropriate. * Assumes responsibility for accounting needs related to School events, guest artist visits, concerts, performances, tours, and camps. * Serves as the first contact for hiring and payroll needs in coordination with University Human Resources ( UHR ), the unit’s HR Business Partner, and the Office of the Dean. * Creates and processes various types of appointments for faculty, staff and students. * Conducts pre-payroll audits, reconciles payroll, and submits Electronic Personnel Action Forms (EPAFs). * Oversees daily functions and services of the respective School. Provides support when needed for curriculum assessment activities and for retention, promotion and tenure ( RPT ) processes. * Supervises the School’s student employees. * Serves as the Acting Building Manager when Building Manager is not available. * Processes all building key requests. * Assists Director with Equipment Fee and Computer Fee Allocations ( EFAC , CFAC ), student fees and other special requests by the University or College. * Undertakes other duties as assigned.

    Required Qualifications – Experience, Education, Knowledge & Skills

Progressively responsible customer service and high-quality administrative work experience in a busy office environment. # Demonstrated experience managing fiscal and budget records, generating reports, and communicating complex information effectively to various constituents (student, staff, faculty, and administrators). # Demonstrated experience organizing and managing events. # Demonstrated ability to prioritize multiple work assignments, to meet deadlines and to provide information in a timely manner, and to exercise adaptability to changing priorities and circumstances. # Demonstrated experience using personal computers and various software such as word processing, spreadsheets, email, and Microsoft Office software.

Preferred Qualifications – Experience, Education, Knowledge & Skills

Previous experience working in an academic department in a higher education setting. # Demonstrated supervisory experience. # Demonstrated familiarity with Banner and other databases and software utilized by the university.

The Successful Candidate Will

  • Flexible, optimistic and collaborative approach to the challenges and opportunities inherent in a busy academic environment. * Ability to establish and maintain cooperative working relationships with various constituencies, including students, administrators, co-workers, and faculty. * Excellent communication, interpersonal and customer service skills. * Strong organizational and time management skills. * Attention to detail and compliance with deadlines. * Ability to prioritize competing demands. * Aptitude for problem solving, decision-making, personnel management, organizing, and working on multiple projects. * Good judgement and self-motivation. * Representing MSU to others—including alumni, donors, current students, faculty, staff and administration—in a professional and courteous manner.

    Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required

This position has supervisory duties? Yes

Number of Vacancies 1

Desired Start Date Upon successful completion of search.

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on 07/12/2021; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

To apply, upload your resume and a cover letter outlining how you meet each individual required and preferred qualification.

Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples (http://www.montana.edu/hr/dualcareer.html) .

Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of an individual’s race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran’s status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; recruitment@montana.edu .

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU ’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: http://www.montana.edu/hr/disability_accommodation/complaints_grievances.html (http://www.montana.edu/hr/disability_accommodation/complaints_grievances.html%20) .

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