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Job Information

Montana State University Communications and Promotions Coordinator in Bozeman, Montana

Position Details

Announcement Number STAFF - VA - 22039

For questions regarding this position, please contact:

Jennifer Kayser, (406) 994-5544,

Classification Title Events/Promo Coord II

Working Title Communications and Promotions Coordinator

Brief Position Overview

This position manages the communication plan, publications, and mailing processes for new undergraduate student promotions and events for the Office of Admissions; handles and oversees office logistics and needs, including office supply inventory/orders and telephone services coordination; assists with maintenance and data entry of prospective student information and assists the Director of Admissions with special projects, as needed.

Position Number 4M0616

Department Admissions

Division Division of Student Success

Appointment Type Classified

Contract Term Fiscal Year


If other, specify From date

If other, specify End date

FLSA Non-Exempt

Union Affiliation FOCUS-MFPE

FTE 1.0

Benefits Eligible Eligible

Salary $16.00 per hour, commensurate with experience, education and qualifications. Rate of pay will be determined by the staff compensation plan. For questions, contact

Contract Type Classified Salary

If other, please specify

Recruitment Type Open

General Statement

The Office of Admissions is responsible for the marketing, recruitment, application processing, and orientation of new undergraduate students and the maintenance and processing of their records. The office is responsible for upholding Board of Regents and University requirements, policies, and procedures regarding applications for admission, residency, acceptance of transfer credit, and other issues related to enrollment. The successful candidate must have a desire to become part of a successful and energetic recruitment program, be goal-oriented, be able to organize time, tasks, and record-keeping systems, and demonstrate strong interpersonal and communication skills.

Duties and Responsibilities

  • Coordinate, manage, and process new undergraduate student communications and mailings.

  • Coordinate and manage new student recruitment publications.

  • Develop and maintain positive relationships with a wide variety of campus offices.

  • Assist in the management of student employees.

  • Resolve conflict situations tactfully and professionally.

  • Collect, enter and maintain prospective student information in the MSU database (Banner); oversee student address updates/corrections provided by the USPS in the MSU database (Banner).

  • Collaborate with University Communications to enhance new student program-related online and electronic communications.

  • Serve as Telephone Coordinator for the Office of Admissions.

  • Manage and oversee the purchase of office supplies and other office needs.

  • Hire, train, and supervise student program assistants.

  • Assist the Director of Admissions with special projects, as needed.

    Required Qualifications – Experience, Education, Knowledge & Skills

  • Bachelor’s degree or extensive post-secondary education without a Bachelor’s degree plus applicable experience working with college students and programs or activities can be substituted.

  • Demonstrated experience effectively coordinating/organizing/prioritizing detailed work and meeting deadlines under minimal supervision while maintaining a positive, effective, and professional approach.

  • Demonstrated experience designing, formatting, and proofing business correspondence, print materials, electronic communications, and media.

  • Demonstrated experience developing and maintaining detailed, accurate record-keeping systems.

  • Demonstrated competence using databases, word processing systems, e-mail, and internet software and the ability to accurately and efficiently perform data entry.

  • Strong attention to detail when working editing marketing materials, building schedules, preparing email communications, and more.

  • Demonstrated excellent written communication and customer service skills.

  • Demonstrated ability to work independently, while also working collaboratively within a group of Admissions team members.

    Preferred Qualifications – Experience, Education, Knowledge & Skills

  • Experience with college/university student recruitment efforts.

  • Experience with Banner or similar software package/relational database.

  • MSU Bozeman Bachelor’s degree.

    The Successful Candidate Will

  • Possess the ability to perform the duties listed in the above description.

  • Ability to communicate effectively with coworkers and the public in person, virtually, and over the phone.

  • Demonstrated excellent verbal, written, and customer service skills.

  • Knowledge of and demonstrated ability to accurately follow administrative policies, requirements, and procedures.

  • Ability to prioritize tasks, work in a fast-paced environment, and meet deadlines.

  • Demonstrated skill in organizing and prioritizing simultaneous workloads, meeting deadlines, and remaining adaptable to changing priorities while maintaining a positive, effective, and professional approach.

  • Consistently exercise initiative and good judgment.

  • Effectively operate and troubleshoot work-related equipment.

  • Ability to establish and maintain effective working relationships with co-workers and the public in a team-oriented environment; represent the Office of Admissions and its programs to others in a professional and courteous manner.

    Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Number of Vacancies 1

Desired Start Date Upon successful completion of a search.

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on September 29, 2021; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples ( .

Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of an individual’s race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran’s status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; .

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU ’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: ( .