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Job Information

Montana State University Director of Football Administration in Bozeman, Montana

Position Details

Announcement Number STAFF - VA - 21247

For questions regarding this position, please contact:

Tyler Walker at 406-994-5694 or tyler.walker9@msubobcats.com

Classification Title Admin Assoc IV

Working Title Director of Football Administration

Brief Position Overview

The Director of Football Administration works primarily in the Bobcat Football offices and under the direct supervision of the Head Football Coach.

Position Number 4M0072

Department Athletics

Division Others under the President

Appointment Type Classified

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA Non-Exempt

Union Affiliation FOCUS-MFPE

FTE 1.0

Benefits Eligible Eligible

Salary $14.045 - $17.556 per hour, commensurate with experience, education, and qualifications

Contract Type Classified Salary

If other, please specify

Recruitment Type Open

General Statement

Office manager for the football department fulfilling administrative duties, assisting the coaching staff with daily football office operations, and providing building management support.

Duties and Responsibilities

  • Serve as first point of contact person for the Bobcat Athletic Complex and coaching staff

  • Assist walk-in visitors, fans, boosters, players, former players & families directing them to appropriate information & staff

  • Field and screen all phone calls, forwarding the caller to the appropriate coach

  • Football Budget Tracker: in conjunction with the Head Football Coach, manage aspects of football operations budget

  • Campus Liaison: serve as point of contact for Sports Facilities, Residence Life, Dining Services and University Printing.

  • Manage the day to day operation of the Football offices to include equipment maintenance, inventory and office supplies. Communicate facility maintenance issues with Sports Facilities.

  • Prepares the preliminary paperwork for coaches travel – itineraries & advances – working with the coaches to collect original receipts and compile appropriate documents for reimbursement

  • Chrome River (Expense management System) – Expense Reports, P Card management

  • Process payable information in collaboration with the Athletics Business Office and Fiscal Shared Services

  • Assist the Director of On-Campus Recruiting with administration of coaches tickets & Sideline Passes.

  • Assist the Director of On-Campus Recruiting with current student-athletes’ parent tickets and other necessary communication between the football staff and player parents.

  • Assist the Director of On-Campus Recruiting with on-campus visit appointments for recruits, preparing itineraries, name tags and other documents such as recruiting host forms and preparing paperwork for recruiting advances

  • Booster Liaison: act as football point of contact to the QB Club, Bobcat Club staff and MSU Alumni Association and coordinate public events held at the Bobcat Athletic Complex

  • Manage football staff calendars and perform other duties as assigned by the Head Football Coach

    Required Qualifications – Experience, Education, Knowledge & Skills

  • Administrative work experience with an emphasis on providing exceptional customer service in an office setting or an equivalent combination of relevant and/or experience.

  • Proficient computer skills, including use of word processing, spreadsheet, database, and email software (Microsoft Office preferred)

  • Demonstrated skill organizing and prioritizing large volumes of work with a high degree of accuracy and confidentiality; paying close attention to detail; meeting strict deadline; and adapting to changing priorities while maintaining a positive, effective, and professional approach.

    Preferred Qualifications – Experience, Education, Knowledge & Skills

  • Prior administrative experience in a University (or similar) environment

  • Experience using relational database systems such as Chrome River and Banner

  • Knowledge of NCAA Rules and Regulations

    The Successful Candidate Will

  • Be a self-starter and work effectively under minimal supervision

  • Possess strong written and verbal communication skills and competence communicating information in person, by phone and email

  • Work effectively with a broad range of constituents including students, parents, staff, faculty and administrators

  • Establish and maintain effective working relations with co-workers and the public in a team-oriented environment

  • Possess strong organizational skills

  • Demonstrate good judgement

  • Maintain strict confidentiality of records, information and interactions

  • Positively and professionally represent MSU and the Athletic Department under all circumstances

  • Be knowledgeable of, and in compliance with, all NCAA , conference state and university rules and regulations and must display professional integrity.

  • Have the ability to organize and document key aspects of the recruiting process.

  • Be able to learn and use institutional software systems.

  • Demonstrate interest, ability/or experience promoting cultural competency and/or diversity.

    Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Number of Vacancies 1

Desired Start Date Upon completion of a successful search.

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on April 28, 2021; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples (http://www.montana.edu/hr/dualcareer.html) .

Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of an individual’s race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran’s status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; recruitment@montana.edu .

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU ’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: http://www.montana.edu/hr/disability_accommodation/complaints_grievances.html (http://www.montana.edu/hr/disability_accommodation/complaints_grievances.html%20) .

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