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Job Information

Montana State University Director of Health Professions Advising in Bozeman, Montana

Position Details

Announcement Number STAFF - VA - 21079

For questions regarding this position, please contact:

Julie Heard at 406-994-4373 or

Classification Title Student Support Specialist

Working Title Director of Health Professions Advising

Brief Position Overview

Advise current and prospective undergraduate and graduate students interested in applying to a variety of health professions programs, such as medical school, dental school, and PA school.

Position Number 4C5010

Department Provost (Academic Affairs)

Division Office of Academic Affairs

Appointment Type Professional

Contract Term Fiscal Year


If other, specify From date

If other, specify End date

FLSA Exempt

Union Affiliation Exempt from Collective Bargaining

FTE 1.0

Benefits Eligible Eligible

Salary Salary commensurate with experience, education, and qualifications.

Contract Type LOA

If other, please specify

Recruitment Type Open

General Statement

A multi-year program aimed at assisting students in the exploration of, and preparation for application to, health professional school. The focus is on the courses required for competitive application as well as obtaining clinical exposure and development of well-rounded academic and extracurricular experiences.

Duties and Responsibilities

  • Advising for both undergraduate and graduate students interested in pursuing medical school and other health professions

  • Curricular advising and career advising for graduate students (choosing the appropriate type of school: MD, DO, PA, DNP, etc.)

  • Reviewing application materials of applicants to MSU’s MS in Health Sciences program

  • Advising undergraduate students on preparing for and applying to medical programs.

  • Maintaining student files and information

  • Mentoring

  • Conducting seminar courses (HMED 140, 340, 594) and engagement of local medical professional as guest speakers in the seminars,

  • Coordinating the clinical practicum courses (HMED 240, 440, 540)

  • Coaching students of the process of applying to health professions schools

  • Facilitating and managing the multi-year process of students’ applications to health professions schools

  • Offering workshops, programming to engage students in application process

  • Coaching students through process of reviewing and selecting appropriate programs and schools

  • Preparing students for standardized tests

  • Coaching students for interviews

  • Coordinating and conducting mock interviews with faculty and local health care professionals

  • Promoting Health Professions Advising at MSU Fridays, orientation, or other recruiting events

  • Communicating with prospective students and families about Health Professions Advising at MSU

  • Maintaining data and statistics regarding students, applications, and acceptance rates

  • Collaborating with academic advisors and other campus partners to serve students interested in Health Professions

  • Maintaining HPA website

Required Qualifications – Experience, Education, Knowledge & Skills

  • Master’s degree and three or more years of relevant advising, health professions admissions, career development, student supervision and/or student services

  • Demonstrated ability and passion for advising, encouraging, and inspiring a diverse population of students.

  • A deep commitment to student success.

  • Excellent counseling skills.

  • Excellent oral and written communication skills.

  • Self-motivation and ability to work independently, along with willingness and ability to take direction and work as part of a team

  • Willingness to work on a schedule that may include occasional evening and weekend commitments.

Preferred Qualifications – Experience, Education, Knowledge & Skills

  • Experience with academic advising or career development

  • Experience in health professions advising.

  • Work with social media communication and marketing as a means to engage students.

  • Knowledge of Excel, Access, and Powerpoint.

The Successful Candidate Will

  • Strong interpersonal skills that include a caring, helpful attitude towards advisees, faculty and/or staff

  • Reliable and consistent availability to advisees

  • Commitment to engage in developmental advising, as compared to prescriptive advising.

  • Demonstrated outreach and initiatives to support student success.

  • Skilled in guiding and supporting students’ journeys and academic development.

  • Provides support for student progress towards graduation and career goals.

Position Special Requirements/Additional Information

Continuation of employment is contingent upon the availability of funding.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? Yes

Number of Vacancies 1

Desired Start Date Upon completion of a successful search.

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on November 4, 2020; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of an individual’s race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran’s status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; .

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: .