HRDC IX Energy Department Director in Bozeman, Montana
Energy Department DirectorEnergy/Weatherization · Bozeman, Montana
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Employment TypeFull-Time Regular
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Human Resource Development Council is an Equal Opportunity Employer. We consider applicants for all positions on the basis of qualifications and without regard to race, color, religion, sex, national origin, gender, marital status, veteran status, disability, sexual orientation and any other legally protected status.
Job Opening Date: September 15, 2020
Anticipated Start Date: October 15, 2020
Job Closing Date: Until filled
Job Status: This is a full time, salaried position
Wage: $60,000-$70,000, annually
General Summary of Purpose of this Position:
The Energy Programs Director plans, organizes and implements HRDC’s energy assistance and energy conservation (weatherization) programs. Establishes and implements program policy and procedures while developing public and private partnerships to promote energy services, strategic goals, and programming for Gallatin, Park, & Meagher Counties. Works independently and as part of a management team that includes the CEO, Associate Directors and Department Directors. Provides both direct and general oversight for HRDC energy programming with a focus on energy assistance and weatherization. The Director has managerial competence, maturity of judgment, and strong personal leadership as well as an eye for detail while keeping the ‘big picture’ in perspective. Administers and manages grants and contracts including, but not limited to: compliance, budget preparation, reports, correspondence, invoices, attends project meetings, drafts contracts, and oversees procurement processes. Represents the HRDC throughout the community as directed.
Specific Duties and Responsibilities: This position has the following duties and responsibilities. They are listed starting with the most important. This listing does not include minor duties which constitute less than 5% of the position’s time, unless such duties are significantly important or critical to the success of the position. Each of the duties listed below is considered an essential function of this job. (Essential functions are those functions that the employee must be able to perform unaided or with the assistance of a reasonable accommodation. Regular and predictable work schedule and attendance are considered essential functions.)
Primary Job Duties and Responsibilities:
Administration and Financial management
Administers programs within contract budget and generally accepted accounting practices in OMB Circular A-110, contractual requirements, Agency fiscal policies and procedures, and programmatic monitoring and auditing requirements
Responsible for meeting per contract production goals, which predicate funding levels, in both the energy assistance and energy conservation programs
Annually develops a per contract budget, as part of the Agency wide budgeting procedure, monitors contracts for budget compliance and makes program adjustments as needed
Monitors budget per funding source and reassigns staff, adjusts spending levels per funding source, re-categorizes expenses and reviews work orders and work in progress for cost over runs and adjusts as necessary. Works with Weatherization (Wx) Manager to adjust costs per unit depending upon budget constraints
Is responsible for the department’s financial and regulatory compliance which is annually monitored by funding sources and reviewed as part of the Agency’s overall audit
Completes required reporting
Ensures allowableness of program/project charges
Maintains operations in a cost effective manner and within established financial limits
Prepares project and department projections as requested
Prepares and presents monthly departmental reports
Leads the energy department team in conceptualizing and implementing activities that enhance the scope and coordination of HRDC service to the community and individual constituents
Assists with hiring and supervision of program staff
Develop a culture of mentoring, coaching, and training
Empower staff through involvement and participation in decision making as appropriate
Plans, direct and controls operational assignments for department staff
Maintains spirit of cooperation and understanding among programs and work group members
Participates in the HRDC’s Management Team promoting an agency wide culture and further agency’s objectives
Coordinate with the supervisor regarding departmental goals, agency goals, program operations, partnerships, and funding
Participates in needs assessment and strategic planning processes and implementation of responses
Coordinates with Resource Development team to participate in Greatest Needs development efforts
Actively and effectively study the community’s needs and work to fulfill identified needs
Coordinate and monitor the provision of existing energy programs across entire HRDC customer base
Participates in outreach and public education opportunities to further the agency’s mission
Works on agency wide initiatives, by representing the agency at public and private meetings, assists with Agency wide reporting requirements and budgeting.
Stay current on changing developments and provide expertise and assistance to others when appropriate.
As the HRDC changes to meet customer and community needs and funding opportunities, assists with defining and promoting mission statements, goals, and corporate culture.
Knowledge, skills and abilities:
Ability to interpret federal and state regulations, financial reports, contracts, and technical reports and present findings;
Working knowledge of construction and energy conservation terminology.
Persuasive public speaking abilities
Interpret and write general business documents or technical procedures.
Ability to define and solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists;
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form;
Ability to inspect a home and using visual information and equipment diagnostic information, analyze energy conservation and health and safety needs
Ability to assimilate and utilize federal and state guidelines to formulate solutions for needs identified at the energy audit
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Computes circumference, volume, ratios, and percentages applying concepts of basic algebra and/or geometry
Other: (Specify) Spreadsheet. Logic basics for formulas, macros.
Words per minute computer keyboard required : Demonstrate proficiency
10-Keystrokes per minute data entry required: Demonstrate proficiency
Specialized office equipment:
Operate fax machine and email to send or receive documents
Operate calculator to add, subtract, divide or multiply numbers.
Operate multi-line telephone to place, receive or transfer calls or to retrieve voice mail messages.
Computer software and operating systems:
Utilize computer spreadsheet to input, format and edit data and save, print, or transmit data
Utilize computer word processing to input, format and edit documents and save, print or transmit documents
Utilize computer databases to create data files, input, format, and edit data and save, print, or transmit data
Utilize computer internet/e-mail to access, send, retrieve, save, print, or transmit documents/files
Operate personal computer with Windows operating system to start programs, input, format, and edit data files and print or transmit data
Utilize proprietary, custom or online programs or databases to input, format, and edit data and save, print, or transmit data. Specify Software: CaseWorthy, CDS, energy audit software
Specialized tools (non-computer):
Basic Knowledge of home construction, including mobile homes, and mechanical systems.
Diagnostic equipment including but not limited to blower door, carbon monoxide detector, electrical meters, infrared scanner, pressure pan, duct blasters, monometer, and various power and hand tools, and various furnace testing equipment
HRDC, professional or governmental policies and regulations:
State or Federal Regulations or Laws (List by Name): DOE, HUD, Montana Installation Standards, and local codes applicable to Weatherization program
Agency Policies or Procedures (List by Name): All HRDC Policies and Procedures
Specialized Professional or Industry Guidelines/Standards: Uniform Mechanical and Building Codes, Lead Safe Work Practices and Lead Safety RRP; basic wiring, HVAC and plumbing; Retrofitting Montana Standard Work Specifications and Field Guide(s) for Single Family Homes; Multi Family Homes and Mobile Homes and DPHHS Montana’s Weatherization Assistance Program Quality Work Plan
Driver’s licenses required for performing this position:
Montana Class D driver license
Must have personal transportation and appropriate insurance
Professional licenses or certifications required by law, rule or regulation for performing this position:
- Must complete basic weatherization courses through Montana Weatherization Training Center (or similar approved entity) within 24 months of employment, generally taking 4-6 courses per year.
Other required knowledge, skills or abilities:
Ability to effectively work and communicate with a wide range of individuals from all socio-economic groups;
Ability to assimilate and apply government regulations and change and adapt with changing regulations
Ability work with minimal supervision and effectively manage work flow;
Ability to respond effectively to the most sensitive inquiries or complaints from customers or claimants;
Strong computer skills
Ability to effectively supervise and train employees
Strong knowledge of weatherization theory and practices
Ability to speak clearly and precisely in public
Strong interpersonal and communication skills
Knowledge of home construction, including mobile homes
Ability to draw three dimensional diagrams
Ability to review job specifications for effective and efficient bidding
Ability to balance multiple program budgets and combine and substitute funding within program regulations.
Essential physical, mental and emotional requirements of this position:
The following physical, mental and emotional abilities are considered essential to perform the duties listed above:
While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk and hear.
Physical ability to climb into attics and crawl spaces; ability to sit for extended periods.
Work under stress from budgets, deadlines, assisting customers with a variety of problems and disabilities; and providing emotional support to staff with personal and professional concerns.
Education and experience:
Education:The following course(s) of study or class work usually provides the required knowledge skills and abilities to perform the duties of this position:
Bachelor’s degree from four year college or university required preferably in Business Management or Finance or Public Administration.
Must successfully complete basic Weatherization courses within two years from hire date.
Experience:The following kinds of experience usually provide the required knowledge skills and abilities to perform the duties of this position:
Three years’ experience at a managerial level equivalent to the current program’s contract size and complexity, budget and number of staff is required.
Human Service or Public Administration program managerial level experience preferred.
This position operates under broadly stated policies, goals, objectives and principles;
The incumbent has, within established policies and procedures and applicable laws, rules and regulations, broad freedom to establish work priorities and/or methods used to accomplish work;
Consults with Chief Executive Officer and/or Associate Director on questions, problems, procedures, and policy decisions when they arise;
This position supervises the following position(s):
Directly supervises 8 or more subordinate employees
Oversees contractual relationship with contractors/subcontractors and makes recommendations
This position has the following supervisory responsibilities:
- This position has responsibility for assigning and checking work and approves hiring, disciplining, pay adjustments or status changes.
Impact of decisions and errors made by position:
- Decisions, final recommendations and/or errors primarily affect Energy Division clients.
Judgment required to make decisions:
- Requires considerable judgment to work out programs and approaches to major problems and, in general, perform duties wherein recognized general principles may be inadequate to determine the best procedures to follow or the optimum decision in all cases.
- This position can authorize exceptions to Energy Division policies or procedures.
This position is accountable for the following company money, funds, and budgets:
Monitors expenditures and revenue for approximately $1 million in various contracts;
Approves expenditures for all energy programs.
This position is authorized to sign the following documents and forms:
- Approval and or termination of contracts with contractors and vendors
The incumbent is responsible for the following personal contacts (either in oral or written form) when performing the duties and responsibilities of the position:
Daily Interaction with contractors, utility company representatives and/or consumers;
Interacts with program Directors, executives, HRDC Boards and/or committees on a daily basis;
Interacts with representatives of other service providers several times a year;
Interacts with funding agencies to provide information or exchange facts;
Represents division or HRDC in negotiations with funding agencies;
Interacts with governmental compliance or auditors to provide information or exchange facts;
Represents division or HRDC in negotiations with governmental compliance or auditors.
- The incumbent has full and complete access to Energy Division reports, records and client files where utmost judgment is required.
The incumbent is exposed to the following unusual, potentially hazardous or unpleasant working conditions:
Works primarily in temperature-controlled office environment;
Monthly or less frequent operation of a motor vehicle under all weather conditions;
Monthly or less frequent exposure to angry or violent clients or volunteers;
Monthly or less frequent requirement to work above ground level on ladder or scaffold;
Monthly or less frequent requirement to work outdoors under all weather conditions.