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Job Information

Montana State University Financial Associate *Updated* in Bozeman, Montana

Position Details

Position Information

Announcement Number STAFF - VA - 24374

For questions regarding this position, please contact:

Cassandra Balent at 406-994-2198 or

Classification Title Accounting Analyst

Working Title Financial Associate Updated

Brief Position Overview

An opportunity to join a growing organization dedicated to enhancing business flow on the MSU Bozeman campus! The Fiscal Shared Services Financial Associate provides accounting support, customer service and fiscal education to departments while working in a collaborative and supportive team environment.

Position Number 4M1900

Department Fiscal Shared Services

Division University Business Services - Financial Services

Appointment Type Classified

Contract Term Fiscal Year


If other, specify From date

If other, specify End date

FLSA Non-Exempt

Union Affiliation FOCUS-MFPE

FTE 1.0

Benefits Eligible Eligible

Salary Salary range of $21.99-$25.54 hourly, commensurate with experience, education, and qualifications.

Contract Type Classified Hourly

If other, please specify

Recruitment Type Open

Position Details

General Statement

Fiscal Shared Services provides accounting support and customer service to departments across the Bozeman campus while collaborating closely with central University offices. The team performs a wide variety of business processes such as accounts payable, accounts receivable and financial reporting and analysis. The Financial Associate will be responsible for accounting transactions and processes, expense/revenue reconciliations, financial report generation and customer support.

Duties and Responsibilities

  • Provides exceptional customer service to client departments through high quality work and responsiveness.

  • Performs the accounts payable functions for a diverse set of clients, processing invoices, journal vouchers and purchasing card transactions.

  • Initiates accounts receivable invoices to external and internal customers and assists with collection of revenue on behalf of clients.

  • Reconciles expense and revenue transactions to ensure completeness and accuracy of records.

  • Generates easy-to-use, accurate and informative monthly financial reports for client departments to support strategic decision making and overall fund management.

  • Advises department heads, directors and other key personnel regularly on departmental financial position; addresses and resolves areas of concern in a timely manner.

  • Educates and supports staff, faculty and students across campus on business processes, best practices and internal controls.

  • Dependent on department business needs, and if desired, partial remote work arrangements in the state of Montana may be available after an initial training period.

    Required Qualifications – Experience, Education, Knowledge & Skills

  • Experience with accounting transactions, financial reporting, financial analysis, or budgeting and a Bachelor’s degree or an equivalent combination of relevant education and experience.

  • Experience using Microsoft Excel and accounting software to analyze and summarize financial data.

  • Demonstrated customer support experience.

    Preferred Qualifications – Experience, Education, Knowledge & Skills

    The Successful Candidate Will

  • Embrace and adapt quickly to changes in priorities, processes and work environment with a positive attitude.

  • Be highly organized with great attention to detail and a high level of accuracy in work product.

  • Be forward-looking, anticipates problems and proactively addresses them.

  • Establish and maintain effective working relationships with multiple offices, co-workers and managers in a team-oriented environment; represent Fiscal Shared Services and the University in a positive, professional manner.

  • Exercise initiative and independent judgment in solving complex problems and in interpreting and applying policies and procedures.

  • Have demonstrated excellent, professional verbal and written communication skills.

    Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed in this description are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies 3

Desired Start Date Upon successful completion of search

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Review of applications will be on a continual basis and will continue until the positions are filled.

Special Instructions

EEO Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: