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Job Information

Montana State University McNair Scholars Program Coordinator in Bozeman, Montana

Position Details

Position Information

Announcement Number STAFF - VA - 24375

For questions regarding this position, please contact:

Josh Meyer

joshua.meyer@montana.edu

Classification Title Program Coord II

Working Title McNair Scholars Program Coordinator

Brief Position Overview

Primary areas of responsibilities include but are not limited to the following: manage program accounts; assist with strategic program activities; maintain detailed records on all student- and staff-related expenditures and activities; refer scholars to university services as needed; facilitate key educational activities; assist with scholar assessment and monitoring; maintain records relating to scholar eligibility, support services, and research activities; assist with program reporting; assist with campus-wide communication efforts to prospective students and current students, administrators, and faculty.

Position Number 4N0554

Department McNair Program

Division College of Education, Health & Human Development

Appointment Type Classified

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA Non-Exempt

Union Affiliation FOCUS-MFPE

FTE .5

Benefits Eligible Eligible

Salary Salary commensurate with experience, education, and qualifications.

Contract Type Classified Hourly

If other, please specify

Recruitment Type Open

Position Details

General Statement

The McNair Program provides services and activities for first generation, low-income, and underrepresented students from all disciplines in preparation for success in graduate school. The program facilitates high-quality research opportunities and offers specialized programming to prepare eligible students for enrollment in graduate studies and attainment of master’s and doctoral degrees.

Duties and Responsibilities

Duties of the Position

Administrative Duties

  • Be knowledgeable of grant programs’ goals, policies, and objectives.

  • Assist with streamlining record keeping processes as related to program objectives and maintaining adequate records for each scholar.

  • File and organize the data required for reporting.

  • Provide objective assessment data to Director and USDE for reporting (e.g., annual report).

  • Effectively catalog travel requests, faculty mentor agreements, research supplies, and other program documentation.

  • Assist with budgetary reports and program financial management (e.g., p-card reconciliation).

Student Engagement Activities

  • Participate in regular coaching meetings with scholars.

  • Assist with identifying and recruiting prospective McNair Scholars.

  • Review Program applicants and actively participate in the interview/selection process.

  • Assist with planning the Spring McNair Banquet, Undergraduate Research Symposium, Summer Institute, Fall McNair Seminar (course), Winter Research Celebration, and any other McNair Scholar-specific special activities.

  • Participate in (attend) national and regional conferences as needed (once/academic year)

  • Participate in graduate school visits with Scholars and/or administrative trips to other universities (typically associated with conference participation).

  • Promote good will and quality customer service to students.

Collaboration

  • Collaborate with McNair Program Director to establish annual budget, grant accounting, and other program expenditures.

  • Partner with Student Activities, MSU Library, Residence Life, TRIO Student Success Services, the Writing Center, Math Tutoring Center, Veterans Services, Disability Services, AYCSS , and other services to support Scholars.

  • Collaborate with Empower, TRIO Student Success Services, University Studies, American Indian Council, First Generation Club, AYCSS , and other groups to identify, recruit, and services students.

  • Work alongside the Undergraduate Scholars Program, MSU Graduate School, and Office of Research and Development to identify and consolidate program resources.

Leadership

  • Adhere to Federal and Educational Rights and Privacy Act ( FERPA ) guidelines.

  • Demonstrate ethical, moral, and professional behavior in the office environment.

  • Maintain cordial and professional attitude within office, university, and community.

  • Exercise knowledge of higher education practices and student success initiatives.

  • Demonstrate ability to be a team player with willingness to take initiative.

  • Other duties as assigned.

    Required Qualifications – Experience, Education, Knowledge & Skills

  • Bachelor’s degree required

  • Experience working in higher education settings.

  • Experience with project programming.

  • Strong communication and organizational skills.

    Preferred Qualifications – Experience, Education, Knowledge & Skills

  • Experience working with low-income, first-generation, and/or underrepresented students.

  • Experience promoting college opportunity programs.

  • Experience with academic advising or counseling undergraduate students.

  • Experience advising and assisting students with applying to graduate school and acquiring financial aid.

  • Strong problem-solving and decision-making skills.

  • Experience planning workshops and student activities.

  • Proficiency with Microsoft Office Suite.

    The Successful Candidate Will

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies 1

Desired Start Date At the conclusion of a successful search

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on June 21, 2024; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https://www.montana.edu/hr/recruitment/dualcareer.html

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