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Bozeman Health OFFICE ASSISTANT in Bozeman, Montana

  • POSITION DESCRIPTION

  • POSITION SUMMARY

  • Clerical support for Case Management.

  • REQUIREMENTS

  • EDUCATION

  • Required:

    • Graduate of high school (or equivalent).
  • Proof of proficiency at the Intermediate level in Word, Excel, PowerPoint, and business English.

  • Preferred:

  • LICENSURE and CERTIFICATION

  • Required:

  • Preferred:

  • EXPERIENCE

  • Required:

    • Medical Terminology, multi-tasking, experience of Access, NextGen, Word, and other Microsoft Software.
  • Ability to type quickly and accurately up to 100 WPM

  • Preferred:

  • KNOWLEDGE OF, SKILLS IN, ABILITY TO, COMPLEXITY AND DIFFICULY:

  • KNOWLEDGE OF:

    • Personal computers, hardware and basic software programs including e-mail, word processing, and spreadsheets, medical terminology experience and understanding a must.
  • General office equipment including telephones, fax, and copy machines.

  • Rules of spelling, grammar, and punctuation, medical terminology.

  • HIPAA and confidentiality requirements of the position and the organization.

  • SKILLS IN:

    • Excellent communication both written and verbal with colleagues, customers, and manager.
  • Intermediate skill level in Word, Excel, and PowerPoint.

  • Strong interpersonal skills, as well as, strong organizational skills and work ethic; collaboration as a team member

  • ABILITY TO:

    • Refer to policy manual for specific instructions / guidelines. Follow established Policies and Procedures.
  • Adhere to the standards of the job description and overall philosophy of Bozeman Deaconess Health Services.

  • Support and practice the “Commitments to a Culture of Excellence.” Work independently with a minimum of supervision. Maintain flexibility and reprioritize to adapt to a variety of workload assignments while paying close attention to detail. Demonstrate ability to multitask as the situation requires. Demonstrate a professional and respectful demeanor when responding to patients, customers and colleagues. Exhibit a collaborative approach with internal and external staff and customers; works as part of a team.

  • COMPLEXITY AND DIFFICULTY:

    • Excellent working relationships with all levels of organizational staff and external customers. Work collaboratively with departmental staff.
  • Be a team player, but can work mostly independently with some direction from Manager.

  • ESSENTIAL FUNCTIONS

  • 50% Time Spent - Completes data entry of critical departmental data and maintains electronic reporting system.

  • 20% Time Spent - Retrieval of specific reports and data requested by the department manager

  • 20% Time Spent - Types and/or transcribes various correspondence, memos, reports, agendas, minutes, etc., and distributes appropriately including retrieval and distribution of faxes and mail

  • 5% Time Spent - Distributes designated forms to patients along with providing explanation of content in order to obtain signatures.

  • 5% Time Spent - ADDITIONAL JOB FUNCTIONS:

  • Orders office supplies, coordinates office and equipment maintenance

  • Other duties as assigned by Manager

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