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Montana State University Student Academic Coordinator *Updated Salary* in Bozeman, Montana

Position Details

Announcement Number STAFF - VA - 21374

For questions regarding this position, please contact:

Beth Burroughs

burroughs@montana.edu

Classification Title Program Coord II

Working Title Student Academic Coordinator Updated Salary

Brief Position Overview

The Department of Mathematical Sciences is looking for a collegial, dynamic and motivated individual who is dedicated to supporting student success and is able to thrive in an environment that includes frequent interactions with students, faculty and staff. The Student Academic Coordinator manages graduate and undergraduate student programs in the department and provides critical support to faculty in their mission to provide outstanding educational opportunities to all students at Montana State University.

Position Number 4M1208

Department Mathematical Sciences

Division College of Letters & Science

Appointment Type Classified

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA Non-Exempt

Union Affiliation Exempt from Collective Bargaining

FTE 1.0

Benefits Eligible Eligible

Salary Starting at $16.50 hourly, commensurate with experience, education, and qualifications

Contract Type Classified Hourly

If other, please specify

Recruitment Type Open

General Statement

The Department of Mathematical Sciences is looking for a collegial, dynamic and motivated individual who is dedicated to supporting student success and is able to thrive in an environment that includes frequent interactions with students, faculty and staff. The Student Academic Coordinator manages graduate and undergraduate student programs in the department and provides critical support to faculty in their mission to provide outstanding educational opportunities to all students at Montana State University.

Duties and Responsibilities

Graduate Program Manager:

  • Coordinate the graduate student programs in the four discipline areas in the department (Math-Education, Mathematics, Statistics, and Data Science)

  • Manage and implement associated department and university policies and procedures in conjunction with the Graduate School, Registrar’s Office and the Office of International Programs, including new hire paperwork for graduate students.

  • Oversee and process MS and PhD application materials, graduate student appointment paperwork, and graduate student tuition waiver allocations.

  • Assist in the recruitment of graduate students

  • Organize and coordinate new graduate student orientation, working with the Graduate Program Committee, course supervisors, and the GTA Induction Team

  • Manage graduate student space assignments, in compliance with College and University policies

Communications/Events:

  • Manage and oversee the planning, administration and coordination of special events in the department, including booking locations, assisting with transportation and lodging reservations, overseeing/managing event budgets, ordering refreshments and gathering and compiling meeting materials.

  • Create department marketing and promotional materials relating to the graduate program, working with University Communications and the Undergraduate Program Manager, ensuring compliance and implementation of University brand Guidelines

  • Manage and maintain graduate web pages, ensuring web sites adhere to College and University guidelines.

Additional responsibilities include, but are not limited to:

  • Schedule graduate classrooms, organize and maintain paper and electronic graduate student files, and serve as the first point of graduate student contact for the department.

  • Assist Department Head in making appropriate teaching assignments for graduate students, based on knowledge of graduate student individual progress

  • In conjunction with Department Head and MSU Alumni Foundation, manage the scholarship awarding process for graduate research fellowships, graduate student travel fellowships, and undergraduate scholarships.

  • Manage student awards: Solicit applications and coordinate faculty review and student notification, for both graduate and undergraduate awards.

  • Oversee student follow-up reporting to donors

  • Manage student scholarship and fellowship budget, advising department head on availability of funds and uses of available funds that will further program needs

  • Maintain up-to-date budget records for graduate appointments

  • Provide back-up coverage to other department office staff

    Required Qualifications – Experience, Education, Knowledge & Skills

  1. Two years of post-secondary education plus two years of full-time (or Experience, Education, Knowledge & part-time equivalent) administrative

experience, which includes: public relations/customer service or an equivalent combination of relevant education and/or experience.

  1. Demonstrated experience in customer service skills and working with a diverse group of constituents.

  2. Demonstrated competence using personal computers and software; including word processing, spreadsheets, electronic calendars and email. Microsoft Office Suite is preferred.

    Preferred Qualifications – Experience, Education, Knowledge & Skills

  3. Bachelor’s degree.

  4. Experience, Education, and Knowledge of undergraduate and graduate academic admissions and academic programs.

  5. Working knowledge of accounting and financial procedures and principles.

    The Successful Candidate Will

The successful candidate will: have competence organizing and prioritizing multiple work assignments with a high degree of accuracy and close attention to detail while meeting deadlines and exercising sound judgement and adaptability to changing priorities in a busy office setting with frequent interruptions; have excellent written and verbal communication skills and the ability to articulate detailed information and policies both verbally and in writing to a wide variety of constituents; consistently exercise initiative and sound judgement; have excellent decision-making and problem-solving skills; work independently in an efficient and organized manner; manage sensitive and confidential situations and information appropriately; establish and maintain productive and positive working relations with co-workers, faculty, students, supervisors, and the public in a team-oriented environment; possess the ability and skill to interpret, implement and communicate new policies and procedures; effectively operate work-related equipment; communicate effectively with employees and the public in person, in written correspondence and over the phone; represent Mathematical Sciences and its programs to others in a professional and courteous manner.

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? Yes

Number of Vacancies 1

Desired Start Date Upon completion of a successful search.

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on August 3, 2021; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples (http://www.montana.edu/hr/dualcareer.html) .

Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of an individual’s race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran’s status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; recruitment@montana.edu .

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU ’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: http://www.montana.edu/hr/disability_accommodation/complaints_grievances.html (http://www.montana.edu/hr/disability_accommodation/complaints_grievances.html%20) .

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