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Montana Tech Assistant Director of Sponsored Programs in Butte, Montana

Assistant Director of Sponsored Programs

Montana Technological University provides a comprehensive benefits package for all eligible positions that includes health, dental and vision insurance, mandatory retirement plan with employer contribution, partial tuition waiver, and a wellness program.


Assist the Director of Sponsored Programs in overall fiscal and administrative management of grants and contracts.

Provide guidance in developing practical solutions to sponsored project management issues.

Monitor complex accounting records for compliance with sponsor and university requirements.

Prepare and submit financial reports and billing statements to sponsors based on requirements and deadlines.

Work collaboratively with the Research Office to coordinate the review of new awards, execute necessary documents, and prepare the contract/grant for set up in Banner Finance.

Support time and effort reporting and documentation on federal awards.

Work with Principal Investigators and departments to review, track, and report cost sharing requirements.

Implement a one on one Sponsored Program training program for new Principal Investigators, including award review, responsibilities, financial programs available, and award close out.

Monitor subcontracts issued on sponsored program funding for compliance with university and sponsor requirements

Work closely with the Purchasing Manager to process Contracted Service Agreements, Scope of Work Agreements, and Equipment purchases.

Process payment to state agencies.

Evaluate cost transfers to ensure the transfer is allowable and allocable to the sponsored projects.

Perform final fiscal review of all expenditures on projects and fiscally close the project after the completion of project performance

Manage accounts payable staff and a student employee.


  • Bachelor?s Degree in Accounting, Business, or related field with 2 years related work experience

  • Proficient in Microsoft Suite

  • Strong oral and written communications skills

  • Great organizational and time management skill with the ability to multi-task in a deadline-driven environment

  • Ability to analyze and solve problems


  • 2-4 years University Accounting Experience

  • Knowledge of Banner Finance, University of Montana Data Warehouse (UMDW), and GrizMart

  • Knowledge of the State and University accounting policies and procedures

  • Experience with post-award sponsored program administration

  • Knowledge of OMB Uniform Administrative Requirements, Cost Principle, and Audit Requirements for Federal Awards (Uniform Guidance)

For full consideration application materials must be complete. Please include a cover letter addressing qualifications, a resume and contact information for 3 professional references.

Applications received by October 18, 2020 will be guaranteed full review and consideration. Applications received after that date may be considered until an adequate applicant pool has been established.

Any offer of employment is contingent upon a satisfactory criminal background check.

Montana Tech is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University?s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged. Montana Tech makes accommodation for any known disability that may interfere with an applicant?s ability to compete in the hiring process or an employee?s ability to perform the duties of the job. In compliance with the Montana Veteran?s Employment Preference Act, Montana Tech provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran?s preference please complete the employment (veteran?s) preference form located on the employment page and email to You must include the job title of the position in which you are applying.

To request an accommodation, contact Cathy Isakson 406-496-4380;

Montana Technological University provides a comprehensive benefits package for all eligible positions that includes health, dental and vision insurance, mandatory retirement plan with employer contribution, partial tuition waiver, and a wellness program.

Montana Technological University, Butte Montana, is nestled in the Heart of the Rocky Mountains along the Continental Divide, where I-15 and I-90 intersect. We are home to the largest National Historic District in the country. Montana Tech is a special focus institution with a reputation for excellence and value. Montana Tech is ranked #1 in the nation by CollegeNET.