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Montana Tech Program Assistant in Butte, Montana

Program Assistant (Part - Time - 19 hours per week)

$13.00/ Hour

Applications received by January 31, 2022 will be guaranteed full review and consideration. The position will remain open until filled.

DUTIES:

  • Schedules and dispatches vehicles to users

  • Makes a recommendation yearly for replacement of motor pool vehicles

  • Maintains usage records and bills accordingly

  • Reconciles each vehicles fuel usage monthly

  • Responsible for record maintenance and scheduling maintenance & repairs of vehicles

  • Responsible for filing accident reports with State Risk Management

  • Responsible for purchasing parts, supplies and equipment worth $5,000 or less and issue purchase orders

  • Ordering supplies for office, custodial, and all facilities supplies.

  • Answer Facilities office incoming calls and takes work order requests using the work order system

  • Supervises student office workers

  • Manage personnel files – works with Human Resources

  • Radio dispatcher for emergency situations, such as leaks or backed up drains etc.

  • Serve as a backup for payroll entry tasks.

  • Runs standard reports as well as ad hoc reports for Director

  • Deal with complaints, customer relations and vendors

  • Job coach for workforce development program that consists of one facilities worker

  • Liaison with vendors.

  • In conjunction with locksmith, manages and maintains key data program, access requests and records.

  • Become a subject matter expert on the FAMIS computerized work order system.

  • Performs department inventory counts and year end reports for business office.

  • Perform other duties as assigned.

    REQUIRED QUALIFICATIONS:

  • Excellent organizational and communication skills. Ability to establish and maintain effective working relationships with a variety of university guests, students, and personnel.

  • Demonstrated ability to maintain a variety of records and prepare reports using computerized and manual systems.

  • Must possess a valid driver’s license with a good driving record.

  • High School Diploma or GED equivalent

  • Knowledge of electronic calendaring programs (e.g., Microsoft Outlook), for scheduling appointments and setting reminders.

  • Ability to manage and prioritize multiple assignments.

  • Ability to identify information, materials, and resources needed to complete a project or assignment.

  • Knowledge of office management principles, methods, and procedures to complete work assignments.

  • Ability to be flexible in adapting to changes in priorities, assignments, and other interruptions, which may impact pre-established timelines and courses of action for completing projects and assignments.

  • Ability to act as a liaison on behalf of the Director when interacting with management, staff, internal and external stakeholders to provide program specific information, answer questions, and address issues/problems raised.

    PREFERRED QUALIFICATIONS:

  • Experience in higher education facilities or multi-building campus environments.

  • Extensive experience with computerized work order systems.

  • Knowledge of State Purchasing Policies and Regulations

    PHYSICAL DEMANDS:

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

    While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

    Mental Demands While performing the duties of this job, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve non-routine and complex office administrative problems; use math and mathematical reasoning; observe and interpret situations; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines with frequent interruptions; and interact with managers, staff, customers, the public and others encountered in the course of work, some of whom may be dissatisfied or abusive individuals

    Please include:

  • Cover letter addressing qualifications,

  • Resume

  • Contact information for 3 professional references.

    Any offer of employment is contingent upon a satisfactory criminal background check.

For full consideration application materials must be complete.

Any offer of employment is contingent upon a satisfactory criminal background check.

Montana Tech is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged. Montana Tech makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act, Montana Tech provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans.

To claim veteran’s preference please complete the employment (veteran’s) preference form located on the employment page and email to humanresources@mtech.edu. You must include the job title of the position in which you are applying.

To request an accommodation for the application or interview, please contact Cathy Isakson 406-496-4380; cisakson@mtech.edu

Montana Technological University provides a comprehensive benefits package for all eligible positions that includes health, dental and vision insurance, mandatory retirement plan with employer contribution, partial tuition waiver, and a wellness program.

Montana Technological University, Butte Montana, is nestled in the Heart of the Rocky Mountains along the Continental Divide, where I-15 and I-90 intersect. We are home to the largest National Historic District in the country. Montana Tech is a special focus institution with a reputation for excellence and value. Montana Tech is ranked #1 in the nation by CollegeNET.

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