Xanterra Travel Collection Human Resources Administrator - Glacier National Park in Columbia Falls, Montana
Overview At this time, we are requiring proof of vaccination status or an approved medical or religious exemption in compliance with Presidential Executive Order 14042, which requires the Company to ensure that every employee who works in connection with a federal contract is fully vaccinated or has an approved medical or religious exemption. Proof of vaccination status must be provided prior to start date. Exemption requests must be submitted at least 4 weeks prior to start date to allow sufficient time for processing. High volume, fast-paced and fun! Join our Human Resource team in Glacier National Park! At Glacier National Park Lodges, we depend on our team members to be highly motivated, committed, and competent people who share our vision and work together to attain it, while our work environment encourages responsibility for personal growth and promotes pride in each employee. No matter what your job is, you will be a proud steward of the park. You will play an essential role in providing warm and friendly hospitality to all our guests. About Glacier National Park: Glacier National Park encompasses more than 16,000 square miles of largely wilderness area and is known for its seemingly endless acres of rugged and breathtaking landscapes. Glacier National Park was established in 1910 and stands today as a monument to wild natural places. As part of the Crown of the Continent ecosystem, the park includes 175 named mountains, 762 lakes (130 named lakes), 200+ named waterfalls and 25 named glaciers, as well as 1,000 plant species, and hundreds of animal species. Just as the landscape and wildlife are part of the heritage of Glacier National Park, so are the historic lodges and classic Red Buses and their drivers known as “Jammers.” The Xanterra Travel Collection is the authorized Concessioner, so you are not only joining the Glacier National Park team – you are also joining the larger Xanterra Travel Collection family that prides itself on offering a world of unforgettable experiences, to our employees and our guests. We encourage our seasonal employees to transfer between properties and reap all of the benefits & perks that we have to offer. To learn more, please visit www.xanterrra.com/careers. What You Are Looking For: Are you interested in working with Glacier National Park? Do you have a positive attitude and solid work ethic? Do you thrive in a fast-paced, exciting work environment? Are you seeking upward mobility and growth opportunities? Are you looking to gain experience in tourism & hospitality operations? If you answered, “Yes” to these questions, a job in Glacier is ideal for you! The Details: Position starts January 2022 and extends through late October. Start Date: January 2022 Employment Type: Seasonal Schedule: Full time Housing: Employee Housing is not Available Perks include: Free seasonal Glacier National Park pass Exclusive Retail and Dining discounts in Glacier The adventure of a lifetime!!! Responsibilities Overview: Provides administrative support to the human resources department on all personnel matters and assist with data entry, filing and the processing of incoming applications. Oversee the check in room and assist with the checking in and orientation of all new employees. A day in the life of the Human Resources Administrator: Perform various data entry tasks in Cloudsuite, ICIMS, Krono’s and Excel, including but not limited to, address changes, social security numbers, employees numbers, training hours, etc. Bring discrepant information to the attention of the HR Manager. Handle a variety of other administrative duties as required, to include filing, mailing, answering phones, answering inquiries and photocopying. Create and maintain personnel file for all employees in the filing system. Assist with the checking in and orientation of all seasonal employees and the processing of new hire paperwork. Develop the check in list for each orientation and pull the employee files for processing. Greet internal customers (employees) and direct them to the proper staff member for answers to questions. Greet external customers (visitors) either in person or on the telephone in a friendly and professional manner. Answer basic questions regarding available jobs, the Company and its services. Ensure adequate supply of hiring documents, welcome gifts, ID badges and onboarding clipboards are kept full for each orientation session. Ensure orientation room is clean and set up for each day; coffee and water is available; set up and clean up lunch during orientation. Produce and distribute nametags and ID badges. Assist with employee recognition program including coordinating the distribution of end of season gifts. Keep the uniform room organized. Distribute uniform items during operating season and coordinate uniform returns. Assist with the preparation of training materials for upcoming training events based on attendee counts (may include: HR Training materials, orientations packets, etc). Coordinate and track the W2 requests. Maintain confidentiality and discretions in regards to personnel files and all other issues relating to staff. Process background checks in Sterling system. Perform other duties as assigned. Qualifications Essential Skills and Knowledge: Our Human Resource Administrator will be proficient with computer and MS office applications (Excel, Word, & Outlook). The ideal candidate will have knowledge and experience in Lawson, Kronos, and Icims software programs This position requires organizational and communication skills in an administrative capacity, ability to handle sensitive and confidential personnel information, and enjoy working in a fast paced and team work environment; previous HR experience preferred. Candidate must possess a current and valid Driver’s License with a clean driving record. A high school diploma or equivalent degree One year business school training or related work experience Excellent organizational and interpersonal skills Excellent oral and written communication skills Must possess extreme attention to detail Must possess multi-tasking ability and ability to handle large volumes of work Must be friendly, enthusiastic and courteous when dealing with employees, guests and coworkers Work Environment: Professional office environment Position may be required to work weekends and holidays during operating season Physical Requirements: Must be able to sit for a long periods of time. Must be able to walk and stand. Must be able to bend, kneel, stretch, and reach for extended periods of time. Must be able to lift 40 lbs. Required to drive a company vehicle; a driving record check will be completed as part of the standard pre-employment background check. Equal Employment Opportunity: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.