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State of Montana Administrative Assistant in Glasgow, Montana

/THEOUTSIDEIS IN US ALL./ Please remember to attach the required documentResumelisted in this announcement.Applications missing the requested documents will be considered incomplete and may not progress further in the process.Documents not requested will not be considered in the recruitment process. The State Application is not a substitute for a Resume.This position closes at 11:59 PM Mountain Time on June 4, 2023. You must apply through the State of Montana Career site. Special Information: Identity of applicants who become finalists may be released to the public if the Department deems it necessary. Employees scheduled at least half-time for more than 6 months consecutively are also provided paid health, dental and life insurance. Other benefits include retirement, paid vacation, sick and holidays. This position may be covered by a VEBA (Voluntary Employee Beneficiary Association). The regional Hunting Access Enhancement Program (HAEP) Administrative Assistant provides clerical, administrative, informational and database support to the Regional Access Manager, other department staff and the general public to assist in the efficient, effective management and day-to-day operation of the department's HAEP. Applicant must be able to interact and assist the public independently and with little supervision. Teamwork is a must, which includes communication with the Regional Recreation Manager, Maintenance Crew, Enforcement, and Wildlife. Job location is in Glasgow, Montana working in Region 6. A successful applicant will be subject to a background investigation. Women and minorities are under-represented in this job category and are encouraged to apply. Job Duties: 1) Provide administrative support for the Access Manager including: mail and track Block Management contracts for cooperators; keep the Block Management Cooperator Contract, Annual Budget and Hunter Use databases up to date; prepare and update resource book used to assist hunters, as well as all other lists and forms used in office preparation for the hunting season; develop, organize and keep all Block Management files up to date; assist Access Manager in producing required annual reports; assists in the development, editing, and production of the Block Management Program Access Guide for public dissemination; reproduce copies of BMA maps annually for dissemination to the public and cooperators; and order and disseminate Block Management supplies (signs, maps, permission slip books, comment cards, and other brochures) to cooperators. 2) Annually collect permission slips/hunter records from cooperators. Tabulate and summarize these records for all hunters utilizing the region's Block Management Program Areas. Collect and summarize information from hunter comment cards and coupon stubs. Contact hunters and landowners to conduct clerical and telephone audits of Block Management Areas. Summarize annual audit results. 3) Provide technical resources and assistance to staff, sportsmen, landowners, and general public concerning the pertinent laws, rules, regulations, and procedures relative to the HAEP. Provide direct assistance to several thousand hunters annually, seeking general and specific Block Management Area information and access opportunities. Maintain map stocks and issue same to hunters and cooperators upon request. Issue permission slips and maps to hunters on Block Management areas managed by the Department. Montana Fish, Wildlife & Parks Core Competencies Teamwork This competency describes a person's ability to work with others, collectively pursuing a common goal regardless of personal preferences. It is the ability to cooperate with all team members, valuing each one's insight and skills. Demonstration of this competency is seen in the following: * Works effectively with individuals and groups; pursues universal solutions. * Collaborates with others to understand and meet the public's needs. * Shares workload with other team members; goes the extra step to insure successful completion of work unit goals. * Constructively resolves disagreements by negotiating mutual, acceptable solutions. * Accepts and provides constructive feedback in working relationships. Public Service This competency delineates a person's willingness to serve the public, to acknowledge that the citizens of Montana are our customers in addition to protecting the State's resources. This encompasses a person's attitude towards the public and the way that they treat the public in their daily professional life. Demonstration of this competency is seen in the following: * Demonstrates commitment to serving the public interest. * Recognizes the public's concerns as meaningful and valuable. * Responds positively and constructively to issues voiced by the public. * Makes decisions that benefit the public even if the decision is unpopular. * Puts the public’s needs ahead of personal interests. People Skills This competency illuminates a person's ability to get along with others in a productive and positive manner. It encompasses a person's ability to demonstrate awareness for others feelings and concerns, and their capability of building stable, helpful work relationships. Demonstration of this competency is seen in the following: * Maintains positive working relationships with coworkers, the public, and other agencies. * Gains cooperation from others when appropriate. * Demonstrates trustworthiness in professional relationships. * Treats people with respect, courtesy, and fairness. * Maintains focus, emotional control and maturity in work-related situations. Continual Improvement This competency describes a person's willingness to actively pursue opportunities for betterment in their professional knowledge and experience. It gets at their desire to see change and growth not only in themselves, but in the work processes they contribute to. Demonstration of this competency is seen in the following: * Identifies current opportunities for development and acts to take advantage of them. * Shows interest in one's professional development and capitalizes upon opportunities. * Takes initiative to continuously improve professional knowledge and skills. * Recognizes inefficient/ineffective processes and offers/promotes alternative solutions. * Demonstrates a willingness to learn and try things new ways. Knowledge, Skills and Abilities: * Must be able to effectively communicate in writing and orally with a wide variety of people and personalities. Must have good computer skills, working knowledge of Microsoft Office products, knowledge of clerical and office procedures. Must be able to interpret maps and impart that interpretation to others to help them decipher private and public land ownership boundaries, travel routes, and use rules. Must be able to work with minimum supervision and/or instruction. Should have basic understanding and knowledge of big game and upland bird hunting procedures, rules, and regulations. Ability to learn, interpret, understand, remain up-to-date and effectively explain aspects of the Access Programs, department policies, regulations and procedures to the general public and department personnel. A working knowledge of the department's organizational structure, functions and operations is required. Must have the ability to learn, understand, retain and explain complex information regarding divisions of the department (Wildlife and Enforcement) as may pertain to the program at the regional level. Strong interpersonal and organizational skills are necessary to develop and maintain an ongoing team approach that meets the needs of the regional personnel and department's constituency. Must have the ability to set priorities and make independent decisions in all areas of direct responsibility. Must have the ability to learn, understand, retain and explain how to interpret various maps to include BMA maps to effectively direct hunters to BMA as well as other public lands hunting opportunities. *Minimum Qualifications: * The knowledge, skills, and abilities of this position are normally attained through combination of education and experience equivalent two years job-related college or vocational training and two years of job-related work experience. Other combinations of education and experience which could provide such knowledge, skills and abilities will be evaluated on an individual basis. The information you provide on this application supplement will be used by the selection committee in combination with your education and experience to determine which applicants will move forward in the selection process. Your responses will be viewed apart from your application materials; therefore, it is important to be specific regarding names of employers, dates, job duties, etc. if requested. It is important that your answers are concise, thorough and relevant. The committee cannot make assumptions based solely on your other application materials when reviewing this supplement Title: *Administrative Assistant Location: Glasgow Requisition ID: 23141358