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First Community Bank Assistant Controller in Glasgow, Montana

SUMMARY

The Assistant Controller is responsible for assisting the Controller and CFO in establishing and maintaining the Bank’s fiscal record keeping system by utilizing generally accepted accounting principles; adheres to tax laws and regulatory compliance to properly reflect the financial position of the Bank; ensures department activities run smoothly and efficiently; provides a high level of customer relations and service; and ensures compliance with Bank policies and procedures. The position of Assistant Controller assists in attaining established Bank and department goals.

Assures compliance with all Bank policies and procedures, as well as, all applicable state and federal banking regulations.

ESSENTIAL DUTIES

1. Performs the following accounting functions, including but not limited to:

• General Ledger
• Accrued & Prepaid Expense Account Maintenance
• Accounts Payable/Receivable
• Bond Accounting
• Vendor Management
• Insurance Policy Maintenance
• Development and implementation of systems and procedures to maintain proper financial records.

2. Assists the Controller by assuring audit compliance and procedure quality control are maintained for the department and Bank; reviews, recommends and initiates corrective actions; oversees certification and audit activities for all branches and departments; and ensures department are in compliance with established Bank policies, procedures and state and federal regulations.

3. Assists other branch and department offices is resolving accounting inquiries and providing staff support; participates in various internal committees assigned by Senior Management.

4. Assists the Controller in ensuring accurate completion of related financial reports initiated by the Bank’s data processor along with internal reports.

5. Develops, tests and implements policies and procedures (manual and computerized) pertaining to the maintenance of accurate accounting records and report preparation.

6. Gathers and calculates data associated with the preparation of various routine and special financial statements and reports; reviews documentation for accuracy and completeness; highlights critical areas of the documentation for management’s review; and presents and explains reports and documentation to senior management.

7. Gathers and calculates financial information; responsible for the preparation and submission of monthly, quarterly and annual tax reports to the federal and state government; and ensures reporting is made in compliance with tax laws and regulations.

8. Assists the Controller and CFO in preparing annual budget projections based on input from executives; reviews expenditures to ensure compliance with budgets; and notifies appropriate executive(s) in the event expenditures exceed budgets.

9. Reviews and prepares invoices for approval and payment.

10. Responsible for the Bank’s Bond Account System; processing and input of bond activity, balancing and reporting.

11. Assists the CFO and Vendor Management Committee with the Bank’s Vendor Management Program.

12. Assists the Controller with insurance applications, policy maintenance and claims.

13. Maintains advanced knowledge and awareness of financial industry status and trends.

14. Responds to inquiries or refers inquiries to the appropriate department or person and exhibiting the necessary follow through with customers and/or staff involved.

15. Consistently applies superior decision-making techniques pertaining to inquiries, approvals and requests as they apply to existing policies and procedures, keeping within assigned approval limits and using these instances as learning tools for employee development.

16. Assumes responsibility for special projects; gathers data and prepares reports for Senior Management, audits and other personnel.

17. Plays a positive role in the development and growth of assigned department staff through excellent communication skills, both verbal and written, along with strong delegation skills assuring a highly cross-trained staff.

18. Processes, solves and answers complex customer transactions, problems or inquiries.

19. Operates computer terminal or personal computer to process account activity, determine balances and resolve problems within given authority.

20. Answers telephones, questions and directs callers to proper Bank personnel.

21. Assumes responsibility for various department functions in the absence of staff members or in overload situations.

22. Treats people with respect; keeps commitments; inspires the trust of others; works ethically and with integrity; upholds organizational values; accepts responsibility for own actions.

23. Demonstrates knowledge of and adherence to EEO policy; shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes working environment free of harassment of any type; builds a diverse workforce and supports affirmative action.

24. Follows policies and procedures; completes administrative tasks correctly and on time; supports the Bank’s goals and values; benefits the bank through outside activities.

25. Performs the position safely, without endangering the health or safety to themselves or others and will be expected to report potentially unsafe conditions. The employee shall comply with occupational safety and health standards and all rules, regulations and orders issued pursuant to the OSHA Act of 1970, which are applicable to one’s own actions and conduct.

SECONDARY DUTIES

The position of Assistant Controller performs duties specific to the position and other functions as assigned.

SUPERVISORY RESPONSIBILITY

The position of Assistant Controller is not responsible for the supervision of any employees.

ENVIRONMENT AND PHYSICAL ACTIVITY

The incumbent is in a non-confined office type setting in which he or she is free to move about at will. The position includes driving a Bank or personal owned vehicle approximately less than 5% of the time which includes exposure to the outside weather elements and moving mechanical parts. It may include some minor annoyances such as noise, odors, drafts, etc.

The incumbent in the course of performing this position spends time writing, typing, speaking, listening, lifting (up to 40 pounds), driving, carrying, seeing (such as close, color and peripheral vision, depth perception and adjusted focus), sitting, pulling, walking, standing, squatting, kneeling and reaching.

The incumbent for this position may operate any or all of the following: telephone, cellular telephone, personal digital assistant (PDA) and/or Blackberry, copy and fax machines, adding machine (calculator), check protector, scanner and image systems, scanning equipment, encoder, money counter, credit card terminal, typewriter, computer terminal, laptop computer, personal computer and related printers, or other equipment as directed.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MENTAL DEMANDS

The incumbent in this position must be able to accommodate to reading documents or instruments, detailed work, problem solving, customer contact, reasoning, math, language, presentations, verbal and written communication, analytical reasoning, stress, multiple concurrent tasks, and constant interruptions.

MINIMUM REQUIREMENTS

These specifications are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this position. The requirements listed below are representative of the knowledge, skill and/or ability required to perform the position in a satisfactory manner. Individual abilities may result in some deviation from these guidelines.

• Associates degree (AA) or equivalent from a 2 year college or technical school; or one to two or more years of related experience and/or training; or the equivalent combination of education and experience. Work related experience should consist of a background in accounting. Educational experience, through in-house training sessions, formal school or financial industry related curriculum, should be applicable to the financial industry.

• Intermediate knowledge of general accounting, budgeting, and related accounting and record keeping systems in a financial institution.

• Intermediate knowledge of related state and federal banking compliance regulations, and Bank accounting policies and procedures.

• Intermediate skills related to the consolidation and reporting of Bank financial results, and formulation and implementation of Bank accounting procedures.

• Ability to read, analyze and interpret general business periodicals, professional journals, and technical procedures.

• Excellent organizational and time management skills, with the ability to provide leadership and training for one or more employees using positive supervisory techniques to ensure maximum productivity; demonstrated ability in organization and delegation skills.

• Intermediate skills in computer terminal and personal computer operation; mainframe computer system; word processing, spreadsheet and specialty software programs.

• Intermediate typing skills to meet production needs of the position.

• Intermediate math skills; ability to calculate interest, commissions, proportions, and percentages; balance accounts; add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals; locate routine mathematical errors; compute rate, ratio and percent, including the drafting and interpretation of bar graphs.

• Exceptional verbal, written and interpersonal communication skills with the ability to apply common sense to carry out instructions and instruct others, train personnel, write reports, correspondence and procedures, speak clearly to customers and employees.

• Ability to deal with complex problems involving multiple facets and variables in non-standardized situations.

• Ability to work with minimal or no supervision while performing duties.

• Current driver’s license and a vehicle with appropriate insurance coverage if required to drive in the course of performing assigned duties and responsibilities.

Management reserves the right to change this job description at any time according to business needs.

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