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State of Montana Administrative Assistant (00596) in Great Falls, Montana

Women (and/or) minorities may be under-represented in this position and are encouraged to apply. The Department of Public Health and Human Services is the largest executive branch department in Montana State Government with over 3,200 employees. We maximize individual and organizational potential by supporting the agency’s most valuable resource – OUR PEOPLE. The Child and Family Services Division (CFSD) provides family-centered services within a trauma-informed system to assure safety, permanency, and well-being for children who are at risk of or have been subjected to child maltreatment. We are looking for you to be a compassionate, energetic, conscientious, and detail-oriented individual who enjoys making a difference, being part of a team, and takes pride in your career to work in our fast-paced office. We Offer: - A competitive hourly wage and a comprehensive benefits package. To learn more about what we offer visit: and click on Holidays & Benefits Overview -A welcoming office environment where everyone is accountable for their part and everyone strives to provide the best customer service to clients and each other. -A career in which you can feel good every day knowing you’re making a difference in the lives of others. -Advancement opportunities. -Work/life Balance You Have: -Strong communication skills, both verbal and written, organizational skills both analytical and problem solving, and the ability to work with confidential documents. -A positive outlook, dependability, accuracy and pride with your work. -Initiative, resilience, and cooperative nature to maintain a harmonious work environment that exceeds everyone’s expectations. -A qualitative customer experience in the service of others. Physical and Environmental Demands: This position works in a typical office environment with extensive keyboarding. Key responsibilities include: -Assigns case numbers and keeps paper based and electronic files up-to-date in compliance with division standards. Organizes files and researches history of cases. -Processes travel vouchers and payroll related documents as needed within the unit ensuring all information is accurately recorded. -Maintains mileage records for State Motor Pool cars and submits reports to the Regional Administrative Officer upon request. Keeps cars in good condition arranges for wash & vacuum bi-weekly or as needed. Monitors maintenance check records. -Responsible for Child Protection Specialist, criminal, sex offender and driver’s license background checks on all applicants who apply to be licensed for daycare, foster care, or adoptions and routes the findings of the checks to the appropriate authority. -Maintains a file of cases for foster care review. Schedules and informs workers of upcoming foster care providers according to policy. -Types a variety of correspondence such as notification letters of schedules reviews. Ensures and procedures are followed such as ensuring the Judge receives a copy of the results of the Foster Care Review, worker receives a copy for the file, Guardian ad Litem receives a copy and a copy is filed in the compliance file. For a more detailed job description, please email Knowledge, Skills and Abilities (Behaviors): * *Required for the first day of work: • Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. • Ability to communicate both orally and in writing. • Skill in researching. • Develop constructive and cooperative working relationships with others. • Ability to operate a personal computer and general office equipment as necessary to complete essential functions, including using spreadsheet, word processing, database, email, internet and other computer programs. Preferred: • Knowledge of the social services systems related to child protection issues. Minimum Qualifications (Education and Experience): • High school diploma or its equivalent • Two years of job-related work experience in administrative support, receptionist or other related areas. To be considered for this position, please attach and submit the following material with your application: * Cover Letter * Resume * 3 Professional References * Supplemental Question o How has your education and/or work experience prepared you to be successful at this job? (Please type responses in separate Word documents and attach to application. HELPFUL HINT: When attaching a document, you must check the “relevant document” box to ensure your attachments are uploading correctly to the specific application. Please do not attach more documents than are requested. Failure to attach the required material will result in your application being incomplete. * On your first day of work in the office, the Department will provide you with a cloth face covering. You may also bring and wear your own face coverings. Please be advised, all DPHHS employees are required to wear masks/face coverings while at work in the office and outside the office in official employee capacity. Job: Community/Social Services *Title: *Administrative Assistant (00596) Location: Great Falls Requisition ID: 21140681