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Our Mission is to become the preferred leader in Agribusiness, Commercial, and Personal Insurance by serving our clients needs with personalized and professional customer service. Our people, philosophy, and the way we do business have positioned Stockman Insurance as Montana’s leading insurer by offering multiple lines of insurance including Agriculture, Commercial, and Personal. Our offices are locally managed and community-oriented, allowing us to best serve our customers.

The foundation of our growth is our exceptional staff and carriers who provide exceptional experience for our customers and communities.

Position General Responsibilities:

This position is responsible for various duties performing as an assistant to the licensed agent in Stockman Insurance.

Education, Experience and Certification Requirements

Note: Only minimum responsibilities are listed. Other responsibilities may be required as requested by management.

Minimum Qualifications:

  1. Strong commitment to providing exceptional customer service.

  2. High School diploma or equivalency.

  3. Previous computer experience.


  1. Previous work experience (at least 2 years) in the insurance industry.

  2. Knowledge and experience in using Windows based applications.

Dimension of Job:

The position performs various duties as an assistant to the licensed Stockman Insurance Agent. This includes all facets of administrative, accounting and servicing for Stockman Insurance clients.

Position Specific Responsibilities, Duties and Competencies

Administration Function:

  • Provide clerical support to the licensed agent as needed.

  • Maintenance of the files.

  • Answering phones and greeting customers.

  • Assist the Licensed Agent in quoting new business using on-line systems or rating manuals.

  • Assist Licensed Agent in processing renewal policies.

  • Assist Licensed Agent in processing endorsements or change requests.

Billing Support Function:

  • Assist in daily, monthly and or quarterly reconciliations for direct bill, account current, accounts receivable and accounts payable.

Insurance Agency Organization & Administration:

  • Promote the improvement of Stockman Insurance through quality customer service, promotion of products, professionalism in conduct and a diligent work ethic.

  • Contribute to a harmonious relationship with other employees to provide and maintain the best possible work environment.

Federal Regulations

  • Maintain a working knowledge of written policies and procedures that apply to and concern this position’s area of responsibility, including general regulations such as the Bank Secrecy Act, OFAC, or USA patriot Act, and various other Federal and State regulations as they apply.

Note: Only minimum responsibilities are listed. Other responsibilities may be required as requested by management. Specific responsibilities and duties are listed in order of general descending priority. However, priorities may shift as often as a day-to-day basis at the direction and discretion of management.

Physical and Mental Demands

(The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Occasionally = 0-33% of shift Frequently = 34-66% of shift Constantly = 67-100% of shift

  1. Constant lifting/carrying up to 10 lbs. Constantly required to sit, hear, talk, write, read, keyboard/computer entry, reach, stretch, work under time constraints with needed ability for task management flexibility and to perform routine duties with attention for details. Constant abilities used/required on the job are mathematics, memory, reasoning, estimating, problem-solving and exercising judgment.

  2. Frequently lift and/or move up to 25 pounds. Interactions with customers will require oral and written communications with customers and transactions with guidance available.

  3. Occasionally stand, walk, stoop, kneel, crouch, climb (up ladders, etc.), balance (to reach items) or crawl.

  4. Infrequently drive a car or work extended hours.

  5. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Work Environment (The work environment characteristics described here are representative of those an employee will encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

  1. Constantly works with others, around others and with customers and the public. Constantly works indoors, in confined areas and is exposed to the risk of electrical shock.

  2. Frequently works around noise (moderate level). The employee must have the ability to focus on tasks and customers while hearing teller machines, conversations of others, coin sorter, music, phones, etc., in a confined area.

  3. Infrequently the employee works alone and also works near moving objects. The employee is also infrequently exposed to outdoor weather conditions.

Company Functions and Expectations:

Technical Knowledge

Has the technical knowledge and analytical skills to fulfill job duties in a positive manner. Keeps abreast of new and changing developments in industry/field especially as it pertains to the individual’s position. Has the ability to analyze situation and react accordingly.


Expresses information/thoughts clearly and concisely in both written and verbal form. Keeps communication channels open with subordinates and supervisors. Responds promptly to calls or inquiries in a courteous and professional manner. Communication is effective and efficient.


Establishes priorities, sets goals and meets deadlines in an accurate and efficient manner. Organizes overall workflow and working area. Quickly identifies problems, makes timely decisions and notifies affected personnel. Plans effectively to ensure timely completion of duties.

Team Work/Professionalism

Is willing to assist others to ensure deadlines are met. Provides assistance to less experienced personnel when needed. Informs appropriate personnel of significant issues in a timely manner. Works well in group environment and with supervisor. Models professionalism by addressing others with appropriate actions and appearance within professional boundaries.

Customer Service Culture

Employees will strive for outstanding, professional and courteous service to our customers and anyone who visits our facility.