Peace Place Director of Administration in Great Falls, Montana
Position Description: The Director of Administration is an exempt, salaried employee hired to work at least 30 hours/week to acquire and manage the financial and organizational resources of Peace Place. The Director will be directly accountable to the Board Chair and will be a co-equal executive with the Director of Operations. Based in Great Falls, Montana, the Director of Administration will be responsible for establishing and administering all necessary organizational management systems.
Supervisory Duties: The Director of Administration supervises one administrative assistant.
Specific Areas of Responsibility: Responsibilities include:
Prepare and administer the annual budget, and assist the board in establishing sound financial management procedures for the organization. Work closely with the Peace Place Treasurer and accounting firm personnel in interpreting monthly financial statements and preparing cash flow projections as appropriate. Ensure independent financial review and audits as required under law and follow generally accepted accounting principles.
Grants and Contract Administration
Oversee preparation, submittal and management of grants and contracts received from United Way, private foundations, and state and federal governments. Ensure reporting accuracy and timeliness, as well as progress in program accomplishment per approved scopes of work.
Ensure that an annual development plan is completed and executed for Peace Place in cooperation with program staff and the Board of Directors. This includes solicitation of contributions from major donors, submission of grant and contract proposals, recruitment of event and program sponsors, and institution of a planned giving program for major program benefactors.
Facilities, IT and Records Management
Serve as the primary point of contact with First Presbyterian Church with respect to accommodating Peace Place staff, program services and equipment. Maintain lists of organizational assets, including a depreciation schedule, and keep updated inventories of needed supplies. Organize Peace Place personnel, financial and fundraising records in a manner that ensures confidentiality as well as accessibility. Ensure that phone, computer and IT equipment meet current functional requirements and update information and computer security systems as required. Maintain sufficient levels of liability insurance coverage as well as workers compensation and director & officer liability policies.
• A bachelor’s degree is required, preferably in business administration, nonprofit/educational administration, or organizational development with at least three years of administrative or senior management experience.
• Demonstrated competency in using Microsoft Office programs, Google Docs, Quick Books Pro, and social media platforms. Experience with a variety of database software and website content management would be ideal.
• Demonstrated excellence in written and verbal communications.
• Documented success in fundraising within the nonprofit or educational environment and in administering government contracts.
Compensation: This is an exempt, full-time salaried position with a starting salary of $42,000 - $48,000 (based on 40 hours/week) depending on education and experience. The work schedule could be begin at 30 hours/week and would increase over time. Benefits include access to group health insurance, paid holidays and vacation, and a SIMPLE IRA retirement plan after one year of employment.