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The Resort at Paws Up Sales & Marketing Coordinator in Greenough, Montana

Job Posting: Sales & Marketing Coordinator

ABOUT THE RESORT AT PAWS UP

The Resort at Paws Up is America’s premier luxury ranch resort. Set on a 37,000-acre ranch, Paws Up embodies the spirit of the American West with constant innovation and evolution to deliver the quintessential luxury experience for affluent and influential travelers from all over the world. It’s a family-owned and award-winning destination that truly inspires.

We are currently hiring for a Sales & Marketing Coordinator to join our team!

The ideal candidate will have prior experience with a wide range of marketing and creative functions including, but not limited to project management, photo and video production, branding and social media. The Sales & Marketing Coordinator must be highly organized and have excellent communication skills. A strong sense of time management and ability to multitask are important attributes for success in this role. Additionally, this candidate should be assertive with strong follow-through and a knack for identifying and solving problems before anyone else notices them.

PHOTO & VIDEO COORDINATION

  • Work with the Creative Services Project Manager to establish monthly shoot schedules for photo and video across business entities.

  • Work with the Creative services Project Manager to coordinate the development of shot lists for both photography and video shoots with Resort photographer.

  • Manage video & photo library: keywording & tagging of content.

  • Assist with casting and booking models, stylists, photographers & videographers for assigned shoots.

  • Confirm all details of shoot are covered in pre-production to ensure a smooth shoot day (photographer equipment needs, props, location releases and on property coordination with Operational teams etc.)

  • Send out call sheets and communicate any outstanding details to talent and contributors on property.

  • Secure necessary model releases and contracts in advance of the assigned shoot. Make sure talent releases are up to date, distributed and signed when needed.

  • Assist PR/Media Relations in the hosting and coordination of commercial photography (catalog shoots, travel magazines, etc.) and commercial video productions (Travel Channel, etc.) that take place on any Paws Up Collection properties.

  • Provide assistance to the creative team with where to find requested photos in the image archive and send notifications to the team when new image galleries or videos are released for use.

    COLLATERAL & MAILING FULFILLMENT

  • Responsible for inventory management of all Sales & Marketing collateral on property.

  • Manage collateral displays and in room marketing material on property so that messaging remains timely and up to date with fresh material created. Provide a quarterly inspection of all in room marketing materials as a seasonal audit.

  • Responsible for fulfilling brochure requests by mailing out more information on the property with appropriately tailored messaging for the guest inquiry.

  • Assist in the fulfillment of S&M gift mailings from property.

  • Act as the point of contact for all S&M printed material shipments on property – receiving deliveries and making sure they are delivered to the correct recipient.

    ADDITIONAL RESPONSIBILITIES

  • Provide tours and hosting assistance for S&M guests on property including, but not limited to journalists, editors, members of the media, travel agents, group planners, VIP guests etc.

  • Collaborate with project managers, writers, designers, photographers & videographers to produce content.

  • Assist Social Media Manager with supplemental photo and video content on property.

  • Responsible for on property marketing event communication to guests through various channels including digitally, via the App, in-home and in public spaces utilizing event marketing materials produced such as schedules, posters etc. Also, responsible for collaborating with operational departments as needed for event marketing execution and communicating event related information.

  • Act as a liaison on property between S&M and our Operational team by attending morning stand up meetings, weekly Operational meetings and providing an open-door policy for needs and questions.

    EXPERIENCE PREFERRED

  • Bachelor’s degree in marketing, communications, business or related degree or equivalent experience

  • 1-2 years’ experience as a marketing coordinator or with photography and video production

  • Working knowledge of Microsoft suite of products (Sharepoint) and Teamwork a plus

    REQUIRED

  • Valid Driver’s License with good driving record

    BENEFITS

    The position offered is full-time and year-round and located in Greenough, Montana. The Resort at Paws Up offers great benefits including:

  • Medical, Dental, Vision

  • 401K

  • Complimentary Meals

  • Employee Discounts on Merchandise

  • Employee Activity Discounts

  • A great work environment in a beautiful luxury resort setting

    For more information on Paws Up, visit www.pawsup.com

    WAGE

    To be discussed

    The Resort at Paws Up provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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