Montana State University-Northern Executive Assistant to the Chancellor and Special Projects Manager in Havre, Montana
Executive Assistant to the Chancellor and Special Projects Manager
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Working Title Executive Assistant to the Chancellor and Special Projects Manager
Brief Position Overview
The Executive Assistant to the Chancellor and Special Projects Manager provides direct assistance to the Chancellor and support to the Office of Chancellor. At the Chancellor’s directions, this position manages special projects from beginning through implementation. The Executive Assistant/ Special Projects Manager will manage special projects as assigned by the Chancellor and will work with the vice chancellors, deans, and others in achieving institutional priorities and goals. Primary responsibilities of this position include logistical planning, coordination, and appropriate communication to support the institution’s strategic plan. This position assists in promoting MSU-Northern. As directed by the Chancellor, the Executive Assistant/ Special Projects Manager provides trusted insight and works to resolve issues as needed. Maintaining confidentiality is key responsibility of this position. The Executive Assistant/ Special Projects Manager manages the Chancellor’s calendar, plans events, and communicates on behalf of the Chancellor as appropriate.
MSUN will only consider applicants who are authorized to work in the US and MSUN will not sponsor applicants for work visas.
Department Chancellor's Office
Division Office of the Chancellor
Appointment Type Professional
Contract Term Fiscal Year
If other, specify From date
If other, specify End date
Union Affiliation Exempt from Collective Bargaining
Benefits Eligible Yes
Salary $44,000 - $46,000
Contract Type MUS
If other, please specify
Recruitment Type Open
The Executive Assistant to the Chancellor and Special Projects Manager provides direct assistance to the Chancellor and support to the Office of Chancellor. At the Chancellor’s directions, this position manages special projects from beginning through implementation. The Executive Assistant/ Special Projects Director will manage special projects as assigned by the Chancellor and will work with the vice chancellors, deans, and others in achieving institutional priorities and goals. Primary responsibilities of this position include logistical planning, coordination, and appropriate communication to support the institution’s strategic plan. This position assists in promoting MSU-Northern. As directed by the Chancellor, the Executive Assistant/ Special Projects Director provides trusted insight and works to resolve issues as needed. Maintaining confidentiality is key responsibility of this position. The Executive Assistant/ Special Projects Director manages the Chancellor’s calendar, plans events, and communicates on behalf of the Chancellor as appropriate.
Duties and Responsibilities
Executive Assistance for the Chancellor 1. Support the Chancellor’s work, goals, and initiatives. 2. Ensure that issues have been vetted and that information has been adequately developed for the Chancellor to make decisions, and establish priorities for the Chancellor’s time and attention. 3. Communicate on behalf of and represent the Chancellor as appropriate. 4. Coordinate the Chancellor’s calendar, meetings, travel, and events. 5. Performs as needed duties to that promote Northern, the Chancellor’s initiatives, and the institution’s goals. 6. Responsible for minutes, notes, and agendas as directed by the Chancellor.
Special Projects 7. Identify processes that need to function optimally, develop solutions, and provide guidance through implementation 8. Work with campus departments in a spirit of collaboration and consensus. 9. Interact as directed by Chancellor with state, national, community and local boards, councils, committees, legislature, presidents and chancellors, and national organizations. 10. Manage the policy development and review process for all University-level policies. 11. Work collaboratively with senior leadership to support the developing, refining, executing and assessing the university’s strategic plan and initiatives. 12. Manage special projects at the Chancellor’s direction.
Office Management 13. Ensure that the Office of the Chancellor is adequately staffed and that the duties and responsibilities are properly aligned with strategic initiatives as defined by the Chancellor. 14. Responsible for planning and monitoring budgets for the Office of the Chancellor. 15. Research and prepare recurring and occasional reports for both internal and external parties, including OCHE and Board of Regents.
Required Qualifications – Experience, Education, Knowledge & Skills
- Bachelor’s Degree
Preferred Qualifications – Experience, Education, Knowledge & Skills
- Proven communication skills
- Proven writing and editing skills
- Proven problem-solving skills
- Higher education work experience
- Proven organizational skills
- Policy development experience
- Master’s Degree in leadership, higher education, or related field
- Grant writing experience
- Proven program implementation and assessment
- Event planning
The Successful Candidate Will
Typical office environment
Some evening and weekend hours as needed
This position has supervisory duties?
Announcement Number 2020-21-S00006P
Number of Vacancies 1
Desired Start Date As soon as possible
Position End Date (if temporary)
Open Date 10/02/2020
Until an adequate pool is established No
Special Instructions Summary
Quick Link for Internal Postings http://jobs.msun.edu/postings/2010
Nondiscrimination Statement and Title IX Coordinator Notice Policy Statement
Montana State University-Northern (MSUN) commits to a learning and working environment that emphasizes the dignity and worth of every member of its community that is free from unlawful discrimination and harassment based upon race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran status, sex, gender, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation (taken together, generally, “protected-class harm”). An inclusive environment is necessary for a healthy and productive University community. Consistent with MSUN’s commitment, and with all applicable law, the University prohibits unlawful discrimination or harassment, including sexual misconduct prohibited by Title IX of the Education Amendments of 1972, and will take appropriate action to prevent, resolve, and remediate the effects of protected-class harm.
The Discrimination, Harassment, and Retaliation Policy defines and prohibits protected-class misconduct, and the Discrimination Grievance Procedures set forth the University’s processes for addressing and resolving such reports. The Policy and Procedures apply to all University programs and activities, including, but not limited to, admissions, athletics, instruction, grading, University housing, and University employment. In addition, the law prohibits retaliation against an individual for opposing any practices prohibited by this Policy, for bringing or responding to a complaint of discrimination or harassment, for assisting someone with such a complaint, for attempting to stop such discrimination or harassment, or for participating in resolution of a complaint of discrimination or harassment.
Inquiries about the application of Title IX at the University and reports about all forms of protected-class discrimination and harassment should be made to the Director of Human Resources/ Title IX Coordinator:
Human Resources /Title IX
Montana State University-Northern
PO Box 7751
Havre MT 59501
Director of Human Resources/ Title IX Coordinator:
208 Cowan Hall
Tel: (406) 265.3568
E-mail: firstname.lastname@example.org or email@example.com
Please note that reports can be made at any time, including during non-business hours, by using the email address or listed telephone number (and leaving a private message).
Title IX Coordinator
The Title IX Coordinator is responsible for coordinating the University’s compliance with federal and state discrimination and harassment laws, including Title IX. The Title IX Coordinator oversees compliance with the University’s Discrimination and Grievance Policy. Specifically, the Title IX Coordinator:
Coordinates educational programs and trainings regarding discrimination and harassment prevention for students and employees;
Responds to and seeks to resolve reports of discrimination and harassment following the Procedures;
Provides information about and, if requested, assists with criminal reporting;
Provides information about resources for obtaining advocacy, healthcare, and counseling services; and
Coordinates supportive and protective measures for members of the MSUN community.
A full copy of the University’s Discrimination, Harassment, and Retaliation Policy and the accompanying Discrimination Grievance Procedures are available on the Human Resources and Title IX website. More information about reporting options, resources, and other information about sexual harassment, including sexual assault, is located at the Human Resources and Title IX website: https://www.msun.edu/hr/titleix/index.aspx This notice is disseminated annually to students and employees at the Montana State University-Northern.
For further information regarding Title IX and non-discrimination, visit http://www.ed.gov/ocr or contact:
U.S. Department of Education
915 Second Avenue, Room 3310
Seattle, WA 98174-1099
Telephone: (206) 607-1600
Facsimile: (206) 607-1601
Montana State University -Northern makes reasonable accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act, MSU-Northern provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference or request accommodation, contact the Office of Human Resources, PO Box 7751, Montana State University-Northern, Havre, MT 59501; 406-265-4147; http://www.msun.edu/hr/forms/EmployPref.pdf
List of References
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- Please submit the Background Authorization Form which can be found here: http://msun.edu/hr/forms/AuthorizationforBackgroundInvestigationMSU-Northern.pdf
Please copy and paste this address into your browser's address bar to access this form. You may email it to firstname.lastname@example.org or fax it to (406) 265-3530. You may also drop it off in Cowan Hall room 208. Please type YES in the answer box below (found in online application) showing you understand this additional requirement.
(Open Ended Question)
- Note to the applicant:
In your cover letter, please address the required and preferred qualifications listed in the notice of vacancy for this job and how you meet each one.
(Open Ended Question)