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Grants Coordinator

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Position Details

Position Information

NBAPOSN Title

Working Title Grants Coordinator

Brief Position Overview

The Grants Coordinator provides ongoing support (primarily pre-award) for grant-seeking faculty and staff at Northern for the purpose of increasing overall fluency and comfortability in the sponsored programs process, the proportion of faculty and staff participating in grant-writing, and the proportion of faculty and staff producing successful grant applications each year. The Grants Coordinator assists faculty and staff, as needed, with proposal development by, among other things, identifying appropriate funding opportunities, providing guidance on compliance with application guidelines, offering assistance in the development of each grant application’s conceptual approach, and providing feedback on grant application drafts to improve readability, clarity, and focus. This position is responsible for maintaining a streamlined internal proposal routing process, providing assistance with institutional approvals, and supporting applicants with proposal submission. The Grants Coordinator is a member of the Grant Support Team and contributes to the development, implementation, and communication of policies and procedures related to sponsored programs. As part of this team, the Grants Coordinator also contributes to the development and implementation of pre-award training opportunities for the campus community and the dissemination of resources helpful in the grant application process. The Grants Coordinator monitors deadlines for all institutional grant awards to ensure timely reporting compliance.

MSUN will only consider applicants who are authorized to work in the US and MSUN will not sponsor applicants for work visas.

Position Number 7C0026

Department Grants/Sponsored Research Programs

Division Office of Grants/Sponsored Research Programs

Appointment Type Professional

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA Exempt

Union Affiliation

FTE 1.0

Benefits Eligible Yes

Compensation Annual

Salary $60,000

Contract Type LOA

If other, please specify

Recruitment Type Open

Position Details

General Statement

The Grants Coordinator provides ongoing support (primarily pre-award) for grant-seeking faculty and staff at Northern for the purpose of increasing overall fluency and comfortability in the sponsored programs process, the proportion of faculty and staff participating in grant-writing, and the proportion of faculty and staff producing successful grant applications each year. The Grants Coordinator assists faculty and staff, as needed, with proposal development by, among other things, identifying appropriate funding opportunities, providing guidance on compliance with application guidelines, offering assistance in the development of each grant application’s conceptual approach, and providing feedback on grant application drafts to improve readability, clarity, and focus. This position is responsible for maintaining a streamlined internal proposal routing process, providing assistance with institutional approvals, and supporting applicants with proposal submission. The Grants Coordinator is a member of the Grant Support Team and contributes to the development, implementation, and communication of policies and procedures related to sponsored programs. As part of this team, the Grants Coordinator also contributes to the development and implementation of pre-award training opportunities for the campus community and the dissemination of resources helpful in the grant application process. The Grants Coordinator monitors deadlines for all institutional grant awards to ensure timely reporting compliance.

Duties and Responsibilities

• Work with the Grant Support Team to develop and communicate policies and procedures related to the on-campus sponsored programs process

• Work with the Grant Support Team to develop and implement pre-award training for all faculty and staff on campus

• Assess faculty and staff awareness of, and comfortability with, the sponsored programs process. Close the loop on any results yielded from that assessment through awareness and outreach initiatives and training

• Stay current on external rules, regulations, and requirements related to sponsored programs and advise grant-seekers accordingly

• Assist faculty and staff, as needed, with proposal development by, among other things, identifying appropriate funding opportunities, providing guidance on compliance with application guidelines, offering assistance in the development of each grant application’s conceptual approach, and providing feedback on grant application drafts to improve readability, clarity, and focus.

• Oversee and assist applicants with internal proposal routing, including institutional approvals, as well as proposal submission

• Identify and implement new and innovative initiatives that would improve the sponsored programs process and provide impactful support for grant-seekers

• Identify sponsored program funding available to faculty and staff and curate and share this information with potential grant-seekers on a regular basis based on potential interest and area of expertise

• Develop a proactive sponsored programs culture among faculty, staff, and the institution as a whole through long-term grants planning

• Monitor deadlines for all institutional grant awards to ensure timely reporting compliance

• Other duties as assigned

  Required Qualifications – Experience, Education, Knowledge & Skills

• Bachelor’s degree or an equivalent combination of education and experience

• Excellent oral and written communication skills

• Experience navigating the successful application and management of sponsored program funding awarded through government or non-government agencies

• Demonstrated organizational and scheduling skills to successfully meet deadlines

  Preferred Qualifications – Experience, Education, Knowledge & Skills

• Master’s degree or an equivalent combination of education and experience

• Experience conducting grant funded research

• Experience working collaboratively and successfully within a team

• Experience working in a higher education environment

• Experience writing technical reports for a general audience

  The Successful Candidate Will

• Communicate independently, proactively, and effectively with internal and external stakeholders

• Assess needs and develop and implement training initiatives

• Demonstrate strong attention to detail and strong timeline management

• Create and maintain effective organizational systems

• Contribute to a positive, collaborative work environment

  Special Requirements

  Physical Demands

Ability to perform the duties and responsibilities of the position with or without reasonable accommodations. Typical office environment with some event work that may involve a variety of spaces, conditions and some travel.

This position has supervisory duties? No

Posting Detail Information

Announcement Number STAFF - VA - 2400023P

Number of Vacancies 1

Desired Start Date Immediate

Position End Date (if temporary)

Open Date

Close Date

Until an adequate pool is established No

Special Instructions Summary

Quick Link for Internal Postings https://jobs.msun.edu/postings/2433

Diversity Statement

Nondiscrimination Statement and Title IX Coordinator Notice Policy Statement

Montana State University-Northern ( MSUN ) commits to a learning and working environment that emphasizes the dignity and worth of every member of its community that is free from unlawful discrimination and harassment based upon race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran status, sex, gender, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation (taken together, generally, “protected-class harm”). An inclusive environment is necessary for a healthy and productive University community.

Consistent with MSUN’s commitment, and with all applicable law, the University prohibits unlawful discrimination or harassment, including sexual misconduct prohibited by Title IX of the Education Amendments of 1972, and will take appropriate action to prevent, resolve, and remediate the effects of protected-class harm.

The Discrimination, Harassment, and Retaliation Policy defines and prohibits protected-class misconduct, and the Discrimination Grievance Procedures set forth the University’s processes for addressing and resolving such reports. The Policy and Procedures apply to all University programs and activities, including, but not limited to, admissions, athletics, instruction, grading, University housing, and University employment. In addition, the law prohibits retaliation against an individual for opposing any practices prohibited by this Policy, for bringing or responding to a complaint of discrimination or harassment, for assisting someone with such a complaint, for attempting to stop such discrimination or harassment, or for participating in resolution of a complaint of discrimination or harassment.

Inquiries about the application of Title IX at the University and reports about all forms of protected-class discrimination and harassment should be made to the Director of Human Resources/ Title IX Coordinator:

Human Resources /Title IX

Human Resources /Title IX

Montana State University-Northern

PO Box 7751

Havre MT 59501

Director of Human Resources/ Title IX Coordinator

E-mail: titleixcoordinator@msun.edu or hr@msun.edu

Location:

208 Cowan Hall

Tel: (406) 265.3568

Please note that reports can be made at any time, including during non-business hours, by using the email address or listed telephone number (and leaving a private message).

Title IX Coordinator

The Title IX Coordinator is responsible for coordinating the University’s compliance with federal and state discrimination and harassment laws, including Title IX. The Title IX Coordinator oversees compliance with the University’s Discrimination and Grievance Policy. Specifically, the Title IX Coordinator:

• Coordinates educational programs and trainings regarding discrimination and harassment prevention for students and employees;

• Responds to and seeks to resolve reports of discrimination and harassment following the Procedures;

• Provides information about and, if requested, assists with criminal reporting;

• Provides information about resources for obtaining advocacy, healthcare, and counseling services; and

• Coordinates supportive and protective measures for members of the MSUN community.

A full copy of the University’s Discrimination, Harassment, and Retaliation Policy and the accompanying Discrimination Grievance Procedures are available on the Human Resources and Title IX website. More information about reporting options, resources, and other information about sexual harassment, including sexual assault, is located at the Human Resources and Title IX website: https://www.msun.edu/hr/titleix/index.aspx

This notice is disseminated annually to students and employees at the Montana State University-Northern.

For further information regarding Title IX and non-discrimination, visit http://www.ed.gov/ocr or contact:

U.S. Department of Education

915 Second Avenue, Room 3310

Seattle, WA 98174-1099

Telephone: (206) 607-1600

Facsimile: (206) 607-1601

Email: OCR .Seattle@ed.gov

https://www2.ed.gov/about/offices/list/ocr/know.html?src=ft

Montana State University -Northern makes reasonable accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act, MSU -Northern provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference or request accommodation, contact the Office of Human Resources, PO Box 7751, Montana State University-Northern, Havre, MT 59501; 406-265-3568; http://www.msun.edu/hr/forms/EmployPref.pdf

Applicant Documents

Required Documents

• Resume

• Cover Letter

• List of References

  Optional Documents

• Curriculum Vitae

  Posting Specific Questions

  Required fields are indicated with an asterisk (*).

• Note to the applicant: In your cover letter, please address the required and preferred qualifications listed in the notice of vacancy for this job and how you meet each one.

(Open Ended Question)

• Please submit the Background Authorization Form which can be found here: http://www.msun.edu/hr/forms/Authorization_for_Background_Investigation-MSU-Northern.pdf Copy and paste this address into your browser's address bar to access this form. You may email it to hr@msun.edu or fax it to (406) 265-3530. You may also drop it off in Cowan Hall room 208. Please type YES in the answer box below (found in online application) showing you understand this additional requirement. (Open Ended Question)

(Open Ended Question)

Montana Jobs