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Helena School District Accounting/Payroll Assistant in Helena, Montana

Accounting/Payroll Assistant JobID: 2058

+ + Position Type:

Independent

  • Date Posted:

    8/31/2020

  • Location:

    May Butler Center (Administration Offices)

    • Closing Date:

    09/11/2020

      

Accounting/Payroll Assistant Business Office

The Accounting/Payroll Assistnat is responsible for assisting with the preparation of accounting/payroll reports and the day-to-day accounting/payroll operations of the business office. Responsible for representing the program and district in a positive way to students, staff, parents, and the school community. Requires: A Degree in Business or Accounting (BS degree preferred); two years of accounting or payroll experience with a working knowledge off Spread Sheet accounting required; or a equivalent combination of training and experience as determined by the district. Experience with payroll tax forms is preferred. Entry level salary range is $46,567 depending on education and experience. A comprehensive health benefits package is provided. The following application materials are required: completed district online application, letter of application/cover letter and resume with work related references Initial application deadline for this position is September 10, 2020. This position will remain open until filled. The Helena School District is an Equal Employment Opportunity EEO employer. District on-line application is available at: https://helenaschools.org/departments/human-resources/join-our-team/ Helena Public Schools 55 South Rodney Helena, Montana 59601 Phone: (406) 324-2012 E-mail: personneloffice@helenaschools.org

Helena Public Schools Position Description

Job Title: Accounting/Payroll Assistant Department: Business Office Reports To: Payroll Supervisor FLSA Status: Exempt Prepared Date: October 2015 SUMMARY: The Accounting /Payroll Assistant is responsible for assisting with the preparation of accounting/payroll reports and the day-to-day accounting/payroll operations of the business office. Responsible for representing the program and district in a positive way to students, staff, parents, and the school community. ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned. Accounting: Provides assistance with: Updating accounts receivable and accounts payable Processes accounts receivable and accounts payable Processes invoices Purchasing accounts Individual School or Program accounts Revenue accounts Budget preparation Account reconciliation Report Preparation Computer input Filing Other duties as assigned Payroll: Responsible for or provides assistance with: Preparation of monthly payroll Section 125 benefits Medical & Life insurance benefits Payroll tax forms Leave records Workers’ Compensation & Unemployment insurance forms Computer input Filing Increased time card input and reconciliation. Payroll processing and reconciliation. Payroll set-up (including salary schedules and work calendars) and yearend rollover. Verification and/or editing, correcting of FTE positions. Proper set-up of temporary supplemental positions. TRS and PERS reporting. These are really important because the set-up for the employee and related deductions and positions has to be correct in order for the reporting to be correct. Union benefits (Plumbers and Electricians) payment requests. 403(b) reporting. Assumes all Payroll responsibilities in the absence or the Payroll Supervisor Other duties as assigned SUPERVISORY RESPONSIBILITIES: None QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: A Degree in Business or Accounting (BS degree preferred); two years of accounting or payroll experience with a working knowledge off Spread Sheet accounting required; or a equivalent combination of training and experience as determined by the district. Experience with payroll tax forms is preferred. LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of people. MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. OTHER SKILLS AND ABILITIES: Ability to operate a personal computer and related software (spreadsheet and word processing is essential). Patience in dealing with consumers and parents and/or guardians. Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Trustee policies. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, and sit. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee may have to occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and depth perception. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

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