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State of Montana Administrative Assistant in Helena, Montana

Why live in Helena, Montana? · Helena is surrounded by rolling hills and lofty mountains and is tucked below the Continental Divide. · It is a relatively quiet place to call home where small-town living collides with outdoor adventure. · Helena has a rich history and was originally founded as a gold camp during the Montana gold rush. · Learn more about moving to and/or living in Helena, Montanahere.* *Why should you keep reading and consider working here? We know you have other work options, but we ask you to consider working with us at the State of Montana Department of Administration. Our foundation of success is having effective working relationships, built on mutual trust and respect. We will challenge you to be the best you can be and will work hard to provide a work environment that allows you to succeed. (You can learn more about ushere.) What is this career opportunity? TheTeachers’ Retirement System(TRS) serves active and retired teachers and educators in the State of Montana. Its primary purpose is to administer their pension plan, which includes (but is not limited to) payment of retirement benefits, collection of member contributions and enrollment of new members. We are looking for an Executive Secretary for the Teachers’ Retirement System to serve as the front-line receptionist for the agency. /Responsibilities include:/ · Technical proof reading and editing for grammatical accuracy; · Attending board meetings and preparing agendas, and composing minutes; · Scheduling appointments, making travel arrangements; · Providing a variety of file management, technical writing, and tracking functions to support the Chief Legal Counsel; · Responding to inquiries from members; · Answering and directing phone calls; · Preparing and distributing correspondence and reports; · Receptionist duties such as typing, filing, photocopying, and ordering office supplies. A little bit about TRS: · We pride ourselves in putting our members first and being available to take the time to meet their needs one-on-one. · We provide training opportunities. · We offer flexible work schedules in the summer months. * * What are we looking for? Education and Experience: * / / * High school diploma or equivalent; AND * Two years of experience as an executive assistant or secretary; experience in retirement or benefits is preferred; OR * Alternate combinations of education and experience will be considered on a case-by-case basis. * * *Competencies: /Knowledge of:/ * Administrative and clerical procedures and systems such as word processing, managing files and records, taking minutes and transcription, office procedures and terminology; * Structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar; * Word, Excel, and Outlook; * Legal terminology and formatting. /Ability to:/ * Operate office equipment such as: recording and transcribing equipment, personal computer, printers, copiers, and other common office equipment; * Handle detailed complex projects; * Edit, type, and proof documents; * Type at least 55 wpm and use a 10-key calculator; * Providing excellent customer service in person and over the phone. * * Does this sound like you? Please tell us how and why by submitting yourresume,cover letter, and three professional business references. /(Please Note: You do not need to complete the “work experience” or the “education & certifications” portion of the application process in our recruiting system. You only need to upload the requested documentation.)/ What can you expect from us in return for your hard work? Ø Lookhereto see the additional benefits! They include: o Work/life Balance o Health Coverage o Retirement plans o Paid Vacation and Sick Leave and Holidays o And more… Ø Public Service Loan Forgiveness (PSLF) –Employmentwith the State of Montana may qualify you to receive student loan forgiveness under the PSLF. Lookhereto learn more and see if you may qualify!* * * * * *Other important information to be aware of. · Only online applications are accepted. By applying online, you are able to receive updates and monitor the status of your application. Title: Administrative Assistant * Location: *Helena Requisition ID: 24141940

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