Job Information
Lewis and Clark County Administrative Assistant in Helena, Montana
The Lewis and Clark County Motor Vehicle Department is seeking an Administrative Assistant I.
Description
Under general supervision of the Motor Vehicle Supervisor, this position performs administrative support and reception duties for the Motor Vehicle Department. Acts as a back-up for Motor Vehicle Clerk I position at the window, as needed.
Requirements
The knowledge, skills and abilities for this position are typically acquired through a combination of education and experience equivalent to a high school diploma and one (1) year experience in office support, clerical or reception. MS Word and Excel experience preferred.
Application Special Instructions
Applications for this position are accepted online only through our career portal https://www.lccountymt.gov/hr/jobs.html . The following items are required along with the on-line application:
Resume Attach resume to online application in designated section
Cover Letter Attach cover letter to online application in designated section
Resumes sent through Indeed will not be considered. Duties and Responsibilities
Performs administrative support and reception duties for the Motor Vehicle Department; Answers telephones; routes calls; assist customers; research owner and vehicle information; Responds to inquiries; schedules appointments, Prepares registration-related correspondence; Processes documents and data related to motor vehicles renewals, including mailed in, online, and in person renewals; Processes Montana title transfers; Issues Temporary Permits, handles cash, check, credit card, and other payment transactions; Files title work; Monitors and orders supplies; Maintains inventory of plates as part of rolling reissue process; Performs other duties as assigned. Knowledge Skills & Abilities Examples of Knowledge
Montana Code Annotated and state regulations pertaining to motor vehicle taxes, tax payments and licensing; State and county licensing policies and procedures; Methods, practices, procedures and terminology used in financial record keeping; General office practices and procedures. Examples of Skills and Abilities
Ability to use common office machines; Operate computer systems and related software, including word processing and spreadsheet programs; Maintain records according to prescribed standards; Prepares documents according to prescribed standards; Organize resources and establish priorities; Follows verbal and written instructions; Communicate effectively verbally and in writing; establish working relationships with fellow employees, supervisors, and citizens. Special Requirements
Must be able to pass a criminal background check.
Disclaimer: Equal Opportunity Employer
Closing Date: December 11, 2022