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State of Montana Administrative Clerk (00229) in Helena, Montana

Women (and/or) minorities may be under-represented in this position and are encouraged to apply. The Department of Public Health and Human Services is the largest executive branch department in Montana State Government with over 3,200 employees. We maximize individual and organizational potential by supporting the agency’s most valuable resource – OUR PEOPLE. This position provides support for the Office of Vital Statistics. Responsibilities of this position include: 1) Reviews and processes vital record requests for the issuance of certified and non-certified copies of vital records; 2) Approves and issues birth and death certificates; and 3) Responds to general vital record inquires. We Offer: -A career in which you can feel good every day knowing you’re making a difference in the lives of others. -Advancement opportunities. -Work/life Balance -A comprehensive benefits package, including: • 15 paid vacation days • 12 sick days • 10 paid holidays per year -Medical, Dental, Vision, Flex Spending Account, Retirement Options, and Employee Assistant Programs (To view State of Montana’s medical, dental, vision coverage, and other offerings, visit our Health Care and Benefits website at To be considered for any DPHHS Agency position, applicants must complete and submit their application online, as well as upload any required application materials. Successful applicant(s) are required to successfully pass all DPHHS specific background check(s) relevant to each position. Materials Required of Applicants: (To be considered in this pool, please submit the following) * Cover Letter * Resume * Contact Information for 3 Professional References (Please type responses in separate Word documents and attach each to the application. HELPFUL HINT: When attaching a document, you must check the “relevant document” box to ensure your attachments are uploading correctly to the specific application. Please do not attach more than requested. If you have more than 25 attachments in the system you will need to email these to: Failure to attach the required material will conclude in an incomplete application. You must also keep those relevant boxes checked once you submit your application; if you uncheck the box with an active application it will delete the attachment.) Physical and Environmental Demands. This position generally works in a typical office environment with extensive keyboarding requirements. There will be periods of time spent working in a vault. Key Responsibilities Include: * *Issuance of Birth, Death, and Fetal Death Certificates • Reviews and processes applications following set rules and regulations ensuring all information is completed. Follows up with applicants as needed either verbally or in writing. • Approves and issues birth/death certificates. • Other Duties as Assigned Administrative Responsibilities • Processes fees collected from issuance of certificates. • Responds to inquiries concerning how to acquire a vital record. • Maintains accurate and up-to-date files of correspondence Knowledge, Skills and Abilities (Behaviors): * *Required for the first day of work: • Ability to provide effective and professional customer service. • Requires the skill in verifying the accuracy of data. • Ability to develop constructive and cooperative working relationships with others, maintaining them over time. • Ability to communicate both orally and in writing. • Ability to exercise judgment and discretion in dealing with confidential information. • Ability to operate a personal computer and general office equipment as necessary to complete essential functions, including using spreadsheet, word processing, database, email, internet and other computer programs. Minimum Qualifications (Education and Experience): • High school diploma or equivalent • 1 year of job-related work experience in an office or clerical environment. • Other combinations of directly related education and experience may be considered on a case by case basis. Job: Office/Administrative/Clerical* *Title: *Administrative Clerk (00229) Location: Helena Requisition ID: 21142657