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State of Montana Administrative Officer in Helena, Montana

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Mission:

Every day at theMontana Department of Justice, our employees are dedicated to ensuring the well-being and rights of the people of our great state. At the Department of Justice, we do the right thing for the right reason. If you’re looking for an opportunity to be part of a team that builds a culture of character and excellence, demonstrates collaboration and selfless public service, and upholds the law and pursues public safety, the Department of Justice may just be the career for you.

Please take a moment to watch thisDOJ Introductory Videoto learn more about the services provided by the Department of Justice for the citizens of Montana.

Division Overview:

TheLegal Services Divisionof the Montana Department of Justice is dedicated to ensuring justice and upholding the rule of law on behalf of the people of Montana.

TheLegal Services Divisionfunctions as lawyers and legal support for the State of Montana. The division is comprised of five (5) bureaus: Agency Legal Services Bureau, Appellate Services Bureau, Prosecution Services Bureau, Civil Services Bureau, Office of Consumer Protection & Victims Services. The bureaus within Legal Services have diverse duties in the legal community, including the defense of Montana’s laws as passed by Legislature and voters, representing state agencies and boards, bringing criminals to justice, standing up for victims of crime, and protecting consumers. The employees of the Legal Services Division are committed to working hard, working smart, and working thoughtfully in the execution of the Division’s mission.

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Job Overview:

This position is the Division'sAdministrative Officerand provides the services required to allow the various associated functions of managing the Legal Services Division.LSD’s Administrative Officer assumes a range of professional administrative and accounting functions for the benefit of the division. Functions include budget preparation, reconciliation and fiscal management, accounting oversight, special projects, and the support of ongoing division operations and activities. The incumbent applies research, analysis, and professional interpretations to the division in the exercise of all duties. This position will coordinate with DOJ HR to request and track modified positions, temporary positions, & vacancies and fill rates.

Examples of essential functions include: maintain and monitor division budgets by monitoring and allocating revenues and expenses for fiscal and legal compliance; advising the Division Administrator and managers about fiscal policy direction and expenditures; collaborating with the Central Services Division to develop and recommend program budgets and allocations in accordance with division goals and objectives, legislative allocations, and federal regulations;monitoring and advising division bureau chiefs and supervisors about purchasing authority, procedures, and approval processes; reconcilingjob openings and reporting vacancies; presenting overall division fiscal status;and directly supervising MVD Accountants.

The first review of candidates will be 10/13/2020.

  • Bachelor’s degree in Business, Public Administration, Accounting, or Human Resources.

  • Three years of job-relatedinclude budgeting, accounting, and fiscal management; and general office management

  • Other combinations of education and experience will be considered on a case by case basis.

Knowledge, Skills and Abilities:

  • This work requires general knowledge of the concepts and theories of public administration; financial budgeting, accounting, and management; state budgetary process; principles of communications and public relations, and principles of human resource management.

  • Knowledge of state governmental accounting practices; state governmental budgeting development and administration processes; and state governmental legislative process. General knowledge of federal grant reporting; facility development and maintenance; and methods of research, writing, and documentation.

  • Knowledge of and ability to use division and state computer applications effectively and efficiently; knowledge of Montana statutes and DOJ Policies; knowledge of DOJ Central Services Division processes and procedures. Ability to effectively use the SABHRS system; and SABHRS report analysis.

  • These duties also require skills in fiscal projection and program budgeting; and skill in the operation of a personal computer, and the ability to assess complex issues and determine their impacts on program operations and activities.

  • Ability to effectively manage time with resources available; communicate effectively orally and in writing; apply sound judgment to confidential and sensitive situations; establish and maintain effective working relationships; communicate effectively to negotiate consensus among others; juggle many projects/tasks; multi-task; use time wisely; apply analysis and judgment in arriving at solutions to routine, unusual, and/or unprecedented problems; and judge when an issue becomes one that needs to involve supervisor’s input.

  • This position requires strong skills in researching and interpreting technical, legal, and/or ambiguous information; synthesizing information from diverse sources into integrated reports and recommendations; strong skills in the operation of a personal computer, spreadsheets, word processing software, the Internet, and audio/visual aids used in training presentations.

Special Instructions:

The selection procedures to be used in evaluating the applicant's qualification may include, but are not limited to, an evaluation of the résumé and cover letter, a structured interview, performance test, academic transcripts, reference/background checks and fingerprint checks.

Additional materials, references or information submitted by the applicant, but not requested, will not be considered.

Successful applicant(s) will be subject to:

  • Criminal History Fingerprint Check

  • Driving History

  • Three professional references and employment verification

_REAL ID Compliant Credential Required_

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State employees are required to present legally binding photo identification at the time of hire. Generally, this is a valid driver license, U.S. Passport or Employment Authorization ID (Form I-766).

For all positions in which access to federal facilities and commercial aircraft is required in order to perform job duties, a valid REAL ID or U.S. Passport must be obtained within 60 days of hire, effective October 1, 2021.

For further information go tohttps://mtrealid.govorhttps://www.dhs.gov/real-id-frequently-asked-questions

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HOW TO APPLY:

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In order to be considered for this position, you must attach a cover letter and résumé at the time of application.

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Your Cover Letter:How do your qualifications and experience directly correlate to the duties of this position and what makes you the best candidate for the job?

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Your Résumé: Please include all work experience as well as job duties that demonstrate your qualifications for this position. Include dates of employment (month & year- start & end) and the reason you left each job.

A complete online state application is not required, however you will need to initiate the application and attach the cover letter and résumé in order to be considered for this position. Failure to attach a cover letter and résumé will result in an incomplete application that will not be considered further.

Only electronic applications will be accepted. Materials submitted but not requested will not be considered in the selection process.

All documents for Veteran or Disability preference must be received or date stamped by the closing date. You will receive an email with instructions on how to submit such documents.

If you need an accommodation with the application process, please contact the HR office.

Your service is rewarded with competitive compensation and generousState of Montana Benefits.

  • Medical, dental and vision coverage

  • Retirement plans

  • Generous paid vacation, sick and holidays

  • Pre-tax Flexibility Spending Accounts

  • Employee Assistance Program

State of Montana employment may qualify for student loan forgiveness under thePublic Service Loan Forgiveness (PSLF) program.

This Organization Participates inE-Verify.

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Minorities are under-represented in this position and are encouraged to apply.

Job: *Office/Administrative/Clerical

Title: Administrative Officer

Location: Helena

Requisition ID: 20142009

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