Tetra Tech, Inc. Business Administrator / Project Account in Helena, Montana
Discover your full potential. At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world's most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing your professional network. Wherever you are in your career journey, you will benefit from working with world-class engineers, scientists, and technical specialists.
Apply today and join the company that is Leading with Science.
Summary: Provide business and administrative support for multiple project managers and projects. This support includes, but is not limited to, project invoicing, project financial analysis, project budget tracking and variance reporting, proposal support and preparation, project file maintenance, internal administrative and financial report preparation and submittal.
Your Role: Essential duties and responsibilitiesinclude the following; other duties may be assigned:
Provide financial and administrative support for multiple project managers and projects. This support includes, but is not limited to, all aspects of project set-up within the project accounting ERP system, project financial analysis, invoice review, reconciliation, preparation and submittal, project/task cost history tracking, proposal support and preparation, project file maintenance, internal administrative and financial report preparation and submittal.
Assist project managers in tracking project budgets, actual costs, and budget variances on a weekly basis. Track submittal of project proposals, receipt of purchase orders, Work at Risk (WAR) authorization and forms, and period of performance end dates for multiple clients. Track client invoice submittals and status of accounts receivables.
Interface with management, project managers, and clients for financial and contractual project requirements.
Prepare for project manager's approval, various client communications, including proposal and change order letters, status of aged receivables.
Provide internal monthly reports, as required, for overall project financial status, including unbilled revenue and work in progress (WIP), project revenue backlog, funding and revenue adjustments, including WAR and client funding authorization.
Assist with PEEAC (Project Evaluation, Estimate at Completion) preparation and attend quarterly review meetings as requested by project managers.
At a minimum, an Associate's Degree in Business Management, Accounting, or similar program from an accredited college or university. A Bachelor's Degree in Business, Management, or related field is preferred.
A minimum of two years of related experience or an equivalent combination of education and/or training and work experience is required.
Prior project administration experience is preferred.
Must be proficient in Microsoft Excel and Word.
Familiarization with Enterprise Resource Planning (ERP) systems such as Oracle is preferred.
The employee must occasionally lift and/or move up to 40 pounds.
About Tetra Tech:
At Tetra Tech, health and safety play a vital role in our success. Tetra Tech's employees work together to comply with all applicable health & safety practices and protocols, including health orders and regulations related to COVID-19 that are mandated by local, state and federal authorities.
Tetra Tech offers the following optional benefits: Medical, Dental, Vision, Prescription, Accidental Death & Dismemberment, Long & Short-Term Disability, Health & Dependent Care Flexible Spending. Financial Benefits: Group Term Life, Optional Group Ter
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