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State of Montana Conservation District Coordinator - 35150 in Helena, Montana

At DNRC we are passionate about ensuring that Montana’s land and water resources remain a benefit today and for future generations. We are actively seeking an Administrative Assistant who values the vast resources in our treasure state as much as we do. The DNRC believes employees are their most important asset. The DNRC empowers employees to exercise professional judgment in carrying out their duties. Employees are provided with the training and tools necessary to achieve the mission. Both team effort and individual employee expertise are supported and sustained. DEPARTMENT OVERVIEW: The Conservation and Resource Development Division (CARDD) administers loan and grant programs that provide financial assistance to public and private entities for reclamation, renewable resource, drinking water, and wastewater projects. It also provides financial and technical assistance to Montana's 58 conservation districts. All projects increase the efficiency with which natural resources are used, conserved, or resolve recognized environmental problems. The division hosts and provides staffing for five agencies administratively attached to DNRC: The Montana Invasive Species Council (MISC), Upper Columbia Conservation Commission (UC3), Flathead Basin Commission (FBC), Rangeland Resources Committee (RRC), Grass Conservation Commission (GCC). The Division also provides staff for the Montana Sage Grouse Oversight Team (MSGOT), an administrative attachment of the Governor’s office. JOB OVERVIEW: * The Conservation District Coordinator reports to the Conservation Districts Bureau (CDB) Program Manager who will direct and prioritize work assignments from staff across the division. The majority of the position is to provide operational support to the CDB and to the Resource Development Bureau (RDB), that administers several grant and loan programs. This position responsible for coordinating grant awards to ensure compliance with state, federal and department policies and support to CDB and RDB staff by coordinating special projects and activities, facilitating meetings, document decisions, and tracking follow up, and follow through. Duties also include online grant application tracking, communication with applicants, overseeing Division consistency in grant management; general quality assurance/quality control; project and program reporting; procurement; fiscal grant management; program education and outreach activities; and administrative tasks to ensure that programmatic and operational activities and their processes are functioning effectively, efficiently, and smoothly. *Essential Functions (Major Duties or Responsibilities): These job functions are the essential duties of the position and are not all-inclusive of all the duties that may be assigned to the incumbent. Grant Program Support- Assisting the CDB and RDB with program delivery by supporting program managers and staff to coordinate and perform grant management activites. 1. Provide QA/QC to ensure the online grant management system is regularly updated and the information is accurate. 2. Track and review grant agreements to ensure compliance with state, federal and agency requirements. 3. Generate informational and fiscal reports using the online grant management system. 4. Track compliance with federal requirements for grants including registration with, Single Audit Act, Risk Assessments, and other Subrecipient Monitoring. 5. Assist with implementing new or corrective management practices. 6. Prepare grant metrics, effectiveness and costs reports to support the Division transparency initiatives and assist with state and federal reporting. 7. Provide program information or referrals to appropriate sources of information to respond to inquiries from the boards, other agencies, coworkers, and the public. 8. Maintain, disseminate, and update program education and outreach documents, as well as websites to ensure program and grant information is accurate and up-to-date. 9. Assist in the preparation and dissemination of routine, ad hoc, or specialized requests and reports. Administrative Support - Develop program manuals and processes to facilitate operations. Maintain and update program websites using content management systems. Work with the program managers and staff on meeting planning, preparation, and execution. Ensure compliance with the Open Meeting Act. Establish and implement records keeping practices to manage program data and information in conformance with Montana’s records management laws and policies. Create and/or prepare letters, and memos, forms, meeting schedules, newsletters, reports, etc., using word processing, spreadsheet, and database and/or presentation software. Other Duties as Assigned - This position performs a variety of other duties in support of ongoing Division and Department operations. This includes general administration, managing and/or supporting special projects, representing the Division or Department at various meetings and conferences, participating on Division or Department committees, and participating in ongoing training and educational programs. * APPLICATION AND SELECTION PROCESS: * The DNRC may include the following factors in determining whether an applicant meets the qualifications of a position vacancy by: State of MT application form, cover letter, current resume, educational requirements, structured interview, a performance test, job-related reference checks, job-related work experience, job-related past and current performance. All applicants must submit the following (only electronic materials will be accepted): * Cover Letter * Resume * Supplemental Question (Please answer the following supplemental question and attach in a separate document) 1. Describe your education, experience, and work background in terms of how it relates to this position. 2. Describe your administrative experience and what you consider your strengths. 3. Have you had any experience with QA/QC, and if so, please describe? HELPFUL HINT: You must check the “relevant document” box to ensure your attachments are uploading correctly to the specific application. DNRC Benefits: * Paid Vacation, Sick Leave and Holidays * Health, Dental, Prescription, and Vision Coverage * Retirement Plans * Public Service Loan Forgiveness (PSLF) – Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF.  Look here, to learn more and see if you may qualify! If you have any questions or would like to review the job description for this position, please email Becky Quick at Minimum Qualifications (Education and Experience): * Bachelor’s degree in business or related field. * One year of experience in the agency services or related field. * Other combinations of education or experience may be substituted. Required knowledge, skills, and abilities: * * Excellent written and oral communication skills. * Knowledge of business English, including grammar, spelling, and punctuation. * Excellent computer skills. Experience using computer software such as PowerPoint, MS Word, excel and ability to use web-based content management systems and social media. * Experience in managing multiple projects and tasks overseen by multiple program managers. * Attention to detail for planning meetings and events. *Special Information: Candidates must be eligible to work in the United States. A valid driver's license is required with less than 12 conviction points in the most recent completed 36 months. Eligibility to Work: In accordance with the Immigration Reform and Control Act, the person selected must produce within three days of hire documents that show authorization to work in the United States. Examples of such documentation include a birth certificate or Social Security card along with a driver’s license or other picture I.D., or a U.S. passport, or a "green card". *Title: *Conservation District Coordinator - 35150 Location: Helena Requisition ID: 22143570