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State of Montana Contracts Officer (09206) in Helena, Montana

The Department of Public Health and Human Services is the largest executive branch department in Montana State Government with over 3,200 employees. We maximize individual and organizational potential by supporting the agency’s most valuable resource – OUR PEOPLE. The Office of Procurement and Contracts within the Business and Financial Services Division (BFSD) is responsible for the general and specific oversight of the decentralized procurement and contracting of goods and services. OPC ensures compliance with all State, Federal and Departmental procurement requirements. Staff strives for transparent, cost effective acquisitions while maintaining the highest level of professional ethics and integrity. Job Overview: *The contracts officer provides oversight of Department contracts from development of solicitations through award of both goods and services. Other responsibilities include: 1) Planning, organizing, and formulating contract policies, guidelines, and procedures; 2) Negotiating cost savings with vendors to obtain the best value of goods and services; and 3) Developing and presenting contracting/purchasing database training to agency staff. *Below are more detailed job duties: * Plans, organizes, oversees, and formulates contract policy, guidelines, and procedures. * Analyzes contract system and creates procedures to improve contract process and functionality for agency personnel. * Collaborates with IT personnel on contract system enhancements. * Interprets and clarifies contracts and guidelines. * Develops and evaluates contract bids and proposals as necessary. * Advises management on contract activities and impact of new directives. * Reviews and monitors acquisition planning, contract awards and renewals. * Provides advice and guidance to others on contract work and prepares correspondence. * Reviews and approves purchasing requests. * Locates vendors, equipment, or services and determines availability. * Purchases services, facility repairs, and other goods as requested. * Evaluates bids and awards purchase orders to approved vendors. * Negotiates cost saving with vendors to obtain the best value of goods and services. * Mediates disputes between vendors and agency programs. * Approves emergency purchases as necessary. * May act as central procurement officer upon request. * Ensures contract compliance with statutory and regulative requirements. * Develops and implements process and system for monitoring contracts. * Conducts internal reviews and random sampling of division contracts. * Develops and presents contract and purchasing database training to agency staff. * Maintains training materials and presentation schedules. Required for the first day of work: * Knowledge of contract administration activities, bid process and request for proposal (RFP) and invitation for bids (IFB). * Knowledge of accounts payable as it relates to purchasing and cost-benefit analysis. * Knowledge of purchasing goods and services, concepts and practices. * Strong written and verbal communication skills. * Acute attention to detail and time management skills. * Ability to think critically and make sound decisions. * Ability to establish and maintain work relationships. * Ability to operate personal computer and general office equipment as necessary to complete essential functions, including using spreadsheets, word processing, database, email, internet, and other computer programs. Minimum Qualifications: * Bachelor’s degree in contract management, business, accounting, or related field. * Two years professional experience with contract assignments including evaluating invitations for bids and proposals; and professional purchasing experience with both goods and services. * Equivalent combinations of directly related education and experience may be considered on a case-by-case basis. For a full copy of the job description, please contact Amber Emmart To be considered for this position, please submit the following materials online through the State of Montana Careers site: * Cover Letter * Resume * 3 Professional References HELPFUL HINT:When attaching a document, you must check the “relevant document” box to ensure your attachments are uploading correctly to the specific application. Failure to attach the required material will conclude in an incomplete application. You must also keep those relevant boxes checked once you submit your application; if you uncheck the box with an active application it will delete the attachment. Please do not attach more than requested. If you have more than 25 attachments in the system you will need to email these to: *The State of Montana offers a comprehensive benefits package, which includes: 15 paid vacation days * 12 sick days * 10 paid holidays a year To view State of Montana’s medical, dental, vision coverage, and other offerings, you can visit our Health Care and Benefits website at, This position is open until filled, the initial review of applications will be 06/11/2021, only complete applications received by 11:59pm on 06/10/2021 will be considered in this review. /To be considered for any DPHHS Agency position, applicants must complete and submit their application online, as well as upload any required application materials. Successful applicant(s) are required to successfully pass all DPHHS specific background check(s) relevant to each position./ *Job: Business/Analyst/Statistics *Title: *Contracts Officer (09206) Location: Helena Requisition ID: 21141230