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Change Healthcare Executive Administrator in Helena, Montana

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Provide administrative support to the GM / Senior Vice President of the Enterprise Imaging organization.

Job Responsibilities

  • Provide analytical and specialized administrative support to relieve executive, administrative, and line and staff managers of complex details and advanced administrative duties.

  • Manage a wide array of tasks that will include direct support in the form of calendar management and travel coordination to corporate wide initiatives such as meeting coordination and policy creation.

  • Facilitate complex calendar of appointments, using strong time management skills, across several time zones and countries.

  • Coordinate travel arrangements (ground, air and hotel). Prepare detailed itineraries for extensive / international travel.

  • Verify, create and submit expense reports. Responsible for keeping up to date on latest expense guidelines.

  • Assist the leader with maintaining up to date Quality training compliance.

  • Collect and prepare information for use in discussions/meetings of executive staff and outside individuals. Prepare presentation materials for meetings.

  • Provide event planning and coordination for meetings and employee events.

  • Manage all incoming information (phone calls, correspondences, mail and email); managing the flow of communication and keeping track of any required action and due dates.

  • Create presentations, invoices, memos, letters, spreadsheets and other documents using latest software packages.

  • Execute special or continuous research and data analysis tasks.

  • Analyze problems, determine approach, compile and analyze data, and prepare reports / recommendations.

  • Coordinate activities between departments and outside parties.

  • Work on complex assignments requiring independent action and a high degree of initiative to resolve issues.

  • Act independently to determine methods and procedures on new assignments as well as the ability to makes recommendations for new procedures.

  • Must be able differentiate what information and subjects are confidential have a mature level of discretion.

  • Perform general office duties such as ordering supplies and maintaining systems.

  • Efficiently manage shifting priorities to meet deadlines and action items.

  • Update/maintain organization charts and directories.

    To succeed in this role, you should have the following skills and experiences

  • Minimum 4 years’ experience as Assistant to an Executive Level Professional.

  • Proficient in Microsoft Office products (Outlook, Teams, SharePoint, PowerPoint).

  • Experience with Concur travel ideal.

  • Experience working in large companies with international exposure is ideal.

  • Must have knowledge of principles and practices of office administration.

  • Must have the ability to communicate effectively in writing, and orally in the English language.

  • Able to work in a remote, diverse, and global team environment, both at the management level and a department level.

  • Can complete tasks in resourceful and effective ways.

  • Daily demonstrate judgement and initiative.

  • Understands implications of work and makes recommendations for solutions.

  • Determines methods and procedures on new assignments.

  • May be informal team leader.

How much should I expect to travel?Minimal need to travel.

Employees in roles that require travel will need to be able to qualify for a company credit card or be able to use their own personal credit card for travel expenses and submit for reimbursement.

Join our team today where we are creating a better coordinated, increasingly collaborative, and more efficient healthcare system!

COVID Mandate

As a federal contractor, Change Healthcare is adhering to the Executive Order which mandates vaccination. As such, we are requiring all U.S. new hires and employees to show proof of being fully vaccinated for COVID-19 or receive an approved accommodation by their date of hire, as a condition of employment.

As we continue to navigate the ever-changing COVID-19 pandemic, we remain committed to doing our part to ensure the health, safety, and well-being of our team members and our communities. Proof of vaccination or accommodations requests will be collected once an offer is accepted with Change Healthcare. All accommodation requests will be carefully considered but are not guaranteed to be approved.

Equal Opportunity/Affirmative Action Statement

Change Healthcare is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, genetic information, national origin, disability, or veteran status. To read more about employment discrimination protections under federal law, read EEO is the Law at https://www.eeoc.gov/employers/eeo-law-poster and the supplemental information at https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf.

If you need a reasonable accommodation to assist with your application for employment, please contact us by sending an email to applyaccommodations@changehealthcare.com with "Applicant requesting reasonable accommodation" as the subject. Resumes or CVs submitted to this email box will not be accepted.

Click here https://www.dol.gov/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf to view our pay transparency nondiscrimination policy.

California (US) Residents: By submitting an application to Change Healthcare for consideration of any employment opportunity, you acknowledge that you have read and understood Change Healthcare’s Privacy Notice to California Job Applicants Regarding the Collection of Personal Information (https://www.changehealthcare.com/privacy-notice/privacy-notice-to-california-job-applicants) .

Change Healthcare maintains a drug free workplace and conducts pre-employment drug-testing, where applicable, in accordance with federal, state and local laws.

Change Healthcare is an equal opportunity employer. All qualified applicant will reveive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, genetic information, national origin, disability, or veteran status.

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