State of Montana GEAR UP College Access Program Manager in Helena, Montana
Job Title: GEAR UP College Access Program Manager
Location: Helena, MT
Salary: $20.00 to $21.10 per hour depending on qualifications and experience
Status: Full-time. Position is contingent upon continued grant funding.
The Office of the Commissioner of Higher Education (OCHE) seeks an individual to work with the Montana Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP) who has successful experience in educational program management or teaching in K-12 schools.
This position is eligible for employee benefits (health insurance, sick leave and vacation leave, state holidays, and retirement program) in accordance with state law. Employees of the Montana University System are eligible to use certain college tuition waivers in accordance with Board of Regents policy.
Application Requirements and Deadlines: The application requirements consist of: a letter of interest relating the applicant’s experience and qualifications to the position, resume, a list of contact information for three professional references, and a completed State of Montana employment application. Online submission is preferred at: http://statecareers.mt.gov/. Applicants may also submit materials to OCHE (Attention: Human Resources), 560 N. Park Avenue – 4th Floor, P.O. Box 203201, Helena, MT 59620-3201.
The position will remain open until filled, but candidates should submit completed applications by November 7, 2018 to be considered in an initial screening of applications. This position is eligible for veterans’ preference in accordance with state statute.
Description of Work Unit: The U.S. Department of Education awarded the Montana Office of the Commissioner of Higher Education a seven-year, $24.5 million GEAR UP grant in September 2017. The Montana GEAR UP program works with more than 5,000 students in eighteen middle schools and their receiving high schools in low income communities to develop a college-going culture. Thirteen of these schools are located on or near American Indian reservations.
Montana GEAR UP believes that postsecondary education is possible for all Montana students, regardless of economic background. Montana GEAR UP supports schools, students, and their families to increase students’ college and career readiness through various services, such as career and college awareness activities and resources, college readiness programs, financial aid information, academic preparation and enrichment activities, job shadowing, college visits, summer enrichment programs, counselor resources, professional development, and parent engagement programs. This is Montana’s fourth grant, with the first three grants being awarded in 1999, 2005, and 2011.
Duties and Responsibilities:
Under the supervision of the GEAR UP Director, the College Access Program Manager serves in a leadership, consultative, and technical assistance role to school districts, the state team and the Office of the Commissioner of Higher Education in the planning, designing, implementation, operation, and evaluation of programs and services funded under GEAR UP. It is important to note that this position has limited direct work with students. Duties and responsibilities are as follows:
*Oversees programs and projects for targeted GEAR UP schools and statewide services to ensure overall quality and effectiveness of service delivery and compliance with GEAR UP program mission, goals, and objectives.
*Communicates with GEAR UP schools and ACT regarding Tessara, ACT Aspire, Pre ACT and ACT.
*Coordinates Montana GEAR UP funded ACT efforts with the ACT Council and the OCHE ACT operations team.
*Disseminates coordinated communication about all GEAR UP funded ACT efforts to k-12 and post-secondary partners.
*Participates in bi-monthly Montana ACT telephone meetings.
*Works with OCHE ACT operations team to engage students, parents, counselors, school administrators and teachers in use of the MUS college access efforts.
*Communicates with OPI regarding all GEAR UP funded ACT opportunities for college access.
*Works with GEAR UP Program Manager to input GEAR UP funded ACT student data in GEARS database.
*Coordinate k-12 professional development on ACT and other data implementation and usage.
*Coordinate student support efforts toward meeting college readiness.
*Coordinates ACT/College Access efforts with each of the MUS campuses, community college, Tribal Colleges and private campuses across Montana.
*Provides technical assistance for each GEAR UP school to increase student’s and families’ knowledge of postsecondary education options, preparation, and financing.
*Oversees summer programming services for GEAR UP students with the Montana University System and other state educational entities. Duties include management of contracts and budgets, coordination of camp logistics and transportation services, and chaperoning of students when necessary and appropriate.
*Coordinates the development of system-wide or state initiatives supporting the goals of GEAR UP that support academic performance, preparation in secondary education and enrollment in postsecondary education, such as College Application Week and National GEAR UP Week.
*Promotes and oversees implementation of TRIO Achievement Grant Program.
*Assists in the entry and review of program services in database to ensure complete and accurate data regarding program services and student outcomes.
*Other duties as assigned.
*Bachelor’s degree in education, social/behavioral science, English, communications, or a related field with an emphasis in Native American Studies
*Experience in K-12 teaching and/or K-12 educational program management
*Experience working with low income and/or American Indian populations
*Knowledge of the K-12 and postsecondary education systems in Montana and their interrelationships in promoting college access
*Must possess excellent verbal and written communication skills, as well as organization and collaboration skills, and have ability to focus attention on detail
*Ability to develop and maintain school, postsecondary, interagency and/or community partnerships
*Ability to evaluate program structure and effectiveness and make data based decisions
*Knowledge of budget development and monitoring to ensure federal compliance
*Ability to manage and complete complex projects within established timeframes
*Knowledge of and/or experience with college access and parenting programs, such as ACT’s College and Career Readiness System, student support services, financial aid/ financial literacy, college and career awareness, cultural relevancy, and parent engagement
*Knowledge of the relevant steps, timelines, and guidelines for college and financial aid applications
*Ability to plan, organize, and implement professional development for GEAR UP school staff
*Ability to learn quickly and take initiative to complete assigned projects in an independent and professional manner
*Ability to work as a team player and build relationships
*Ability to professionally and effectively work with a diverse population including students, parents, and campus personnel
*Superior problem-solving skills
*Ability to travel (day trips and overnight stays) 10-15 percent of time to GEAR UP schools across Montana, to professional development activities, and other work-related events
*As this position is occasionally required to chaperone students to summer programs and during student leadership and other events, a Federal background check will be required of the successful applicants
*Master’s degree in education, social/behavioral science, English, communications or a related field with an emphasis in Native American Studies
*Experience working directly with Native American students, schools, and communities
*Experience working with Federal education grants
*Experience working in a college access program
Reasonable Accommodations: Under state and federal law qualified applicants with disabilities are entitled to reasonable accommodations. Modifications or adjustments may be provided to assist applicants to compete in the recruitment and selection process. An applicant must request an accommodation when needed. If you need any such accommodation, contact the Office of the Commissioner of Higher Education at 406-449-9155. TDD users may use the relay service by dialing 711.
Title: GEAR UP College Access Program Manager
Requisition ID: 18142516