State of Montana IV-E Compliance Officer (30754) in Helena, Montana

To be considered for any DPHHS Agency position, applicants must complete and submit their application online, as well as upload any required application materials. Successful applicant(s) are required to successfully pass all DPHHS specific background check(s) relevant to each position.

Materials Required of Applicants:

(To be considered in this pool, please submit the following)

• Cover Letter

• Resume

• 3 Professional References

• Supplemental question(s):

o Please describe your experience in DOS based programs.

(Please type responses in a Word document and attach to application. HELPFUL HINT: When attaching a document, you much check the “relevant document” box to ensure your attachments are uploading correctly to the specific application. Please do not attach more than requested. If you have more than 25 attachments in the system you will need to email these to: Failure to attach the required material will conclude in an incomplete application. You must also keep those relevant boxes checked once you submit your application; if you uncheck the box with an active application it will delete the attachment.)

This position is responsible for the initial determination and the annual re-determination for Title IV-E compliance and funding for all abused/neglected children in out-of-home placement in Montana. This position works under a complex and abstract set of state and federal regulations that are continuously changing tin order to ensure accurate utilizations of federal funding.

Initial Evaluation of Compliance for Funding.

• Applies federal and state rules, regulations, policy and law to determine if an abused/neglected child in out of home placement qualifies for Title IV-E federal funding.

• Carefully analyze initial court documents and determine if the removal of the child meets the federal requirement for “Contrary to the Welfare”.

• Analyze court orders within 60 days of the removal of the child to determine that the department has made reasonable efforts to prevent the removal.

• Determine if the household of removal meets the AFDS State Plan.

• Determine if the child has been placed in a fully licensed foster home that meets state and federal licensing requirements.

Information System Design

• Identifies deficiencies in the CAPS for Title IV-E funds.

• Design changes to improve and/or correct functional design of the CAPS system to make certain that funds are applied accurately and appropriately to Title IV-E.

• Writes test scenarios and test changes in CAPS system that may affect Title IV-E.

• Participates in CAPS design sessions with contractors and other staff to identify design requirements.

• Train field staff on the appropriate use of the CAPS changes.

Case Management and Maintenance Services

• Constantly review legal documents to ensure that care, custody and control continue.

• Conducts internal case reviews monthly to ensure that there are no payment errors.

• Ensure all accurate record keeping.

• Work as a liaison with the state ICPC (Interstate Compact for Placement of Children) to ensure that all children are receiving the maximum services while placed in out of state care.

Audits/Quality Assurance

• Tracks all cases and documentation by staff.

• Provides initial quality assurance as related to Title IV-E.

• Resolves overpayments or underpayments issues.

• Participates in internal case audits.

• Develop training for field staff working with Title IV-E.

Physical and Environmental Demands: Office work, keyboarding, substantial amounts of time sitting and standing. Travel approximately 5%.

Knowledge, Skills and Abilities (Behaviors):

Required for the first day of work:

• Skilled in procedures and methods related to fact finding and investigative techniques.

• Strong computer skills.

• Strong communication skills both oral and written.

• Ability to comprehend and analyze complex issues.

• Ability to interpret information from court documents.

• Ability to analyze and interpret complex federal regulations and state law.

• Ability to work independently with minimal supervision.

• Ability to meet deadlines and complete projects.

Minimum Qualifications (Education and Experience]

• Bachelor’s degree in Business Administration or Human Services.

• 2 years of job-related work experience

• Other equivalent combinations of education and experience may be considered on a case-by-case basis.

Job: *Business/Analyst/Statistics

Title: IV-E Compliance Officer (30754)

Location: Helena

Requisition ID: 19140085