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State of Montana MT Law Enforcement Academy Administrative Assistant in Helena, Montana

[DOJ Logo - Can also use to return to the home page] Division Overview: Montana’s Division of Criminal Investigation is a diverse public safety team of professionals who provide a full range of criminal investigative services to state, local, and tribal law enforcement. From homicide investigations to illegal narcotics, criminal records, cybercrime, human trafficking, missing persons, or through training and certifying public safety officers, DCI serves as the hub in providing critical law enforcement support. Our diverse customer base includes protecting our vulnerable population, managing the sexual and violent offender registry, serving as the hub of communication for criminal justice information networks and the storage of criminal records, conducting arson investigations, as well as providing intelligence analysis support for local law enforcement. Many of our positions within DCI go without public recognition but remain the lifeline of support for public safety. With a doctrine of service, honor, and justice, this statewide organization provides the best in critical, accurate, and timely service to protect our citizens. Job Overview: TheAdministrative Assistantprovides administrative and clerical support for all the staff at the Montana Law Enforcement Academy, including but not limited to answering multiple telephone lines, greeting and assisting students, instructors, and other individuals who come to the academy; processes incoming and outgoing mail; orders and maintains supply inventory; and assists with special projects. This position reports to the Operations Manager. Knowledge, Skills, and Abilities: * Knowledge of office practices, procedures, and rules; standard business communication; telephone etiquette; formatting and composition; word processing and spreadsheet software; bookkeeping practices; and generally accepted accounting practices. * Skilled in: the use of standard office equipment including personal computer, printer, copier, fax machines, ten-key, multiline phone system; using spreadsheet and work processing software; written and verbal communications. * Ability to: research solutions to problems; explain and apply policies, rules and regulations; establish and maintain effective working relationships; communicate effectively; multitask and prioritize work; meet deadlines; work independently; maintain confidentiality; be detail oriented; and track and monitor multiple processes. * High school diploma * Two years of experience performing a variety of office support or clerical work. * Other combinations of education and experience may be substituted. Special Instructions: The selection procedures to be used in evaluating the applicant's qualification may include, but are not limited to an evaluation of the résumé and cover letter, a structured interview, performance test, academic transcripts, reference/background checks and fingerprint checks. Additional materials, references or information submitted by the applicant, but not requested, will not be considered. Successful applicant(s) will be subject to: * Criminal History Fingerprint Check * Intensive Background Check * Driving History REAL ID Compliant Credential Required and/or Passport: State employees are required to present legally binding photo identification at the time of hire. Generally, this is a valid driver license, U.S. Passport or Employment Authorization ID (Form I-766). All DOJ positions require a valid REAL ID or U.S. Passport within 60 days of hire, effective May 3, 2023. For further information go tohttps://mtrealid.govor HOW TO APPLY: /To be considered for this position, you must attach a cover letter and résumé at the time of application/. Tip: When attaching your cover letter and resume you must mark each of the attachments as a“Relevant File”. Your Cover Letter:How do your qualifications and experience directly correlate to the duties of this position and what makes you the best candidate for the job? Your Résumé: Please include all work experience as well as job duties that demonstrate your qualifications for this position. Include dates of employment (month & year- start & end) and the reason you left each job. A complete online state application is not required. To initiate an application, attach the cover letter and résumé to be considered for this position. Failure to attach a cover letter and résumé will result in an incomplete application that will not be considered further. Only electronic applications will be accepted. Materials submitted but not requested will not be considered in the selection process. All documents for Veteran or Disability preference must be received or date stamped by the closing date. Please submit DD214to Amber Koop atAmber.Koop2@mt.govviaFile Transfer Service. To request an accommodation with the application process, please contact the HR office. Your service is rewarded with competitive compensation and generousState of Montana Benefits. * Medical, dental and vision coverage * Retirement plans * Generous paid vacation, sick and holidays * Pre-tax Flexibility Spending Accounts * Employee Assistance Program State of Montana employment may qualify for student loan forgiveness under thePublic Service Loan Forgiveness (PSLF) program. This Organization Participates inE-Verify. [E-Verify® Logo] Minorities are under-represented in this position and are encouraged to apply. *Job: Office/Administrative/Clerical *Title: *MT Law Enforcement Academy Administrative Assistant Location: Helena Requisition ID: 22143128