MONTANA COMMUNITY FOUNDATION Scholarship Manager in HELENA, Montana
In support of Montana Community Foundation?s (MCF) mission, the Scholarship Manager serves as MCF?s key staff person who assists donors, community foundations and other partners with granting scholarships. This is a full-time, non-exempt position. MCF?s mission is to create a culture of giving so Montana communities can flourish. This mission is accomplished through a strong team effort that focuses on collaboration, empowerment, and professional excellence. MCF places equal emphasis on an employee?s skills and an employee?s attitude, recognizing the combination of exceptional skills and a positive, respectful attitude make MCF a special environment for its employees and constituents. To that end, our employees must have a positive attitude and engage in constructive and appropriate communication. Employees must treat their employer, its constituents and each other with respect always. Each employee is a vital part of MCF?s team and plays an integral role in meeting our goals. Essential Duties, Responsibilities and Expectations Under the direction of the Impact Programs Director, the Scholarship Manager coordinates the MCF Scholarship program. The Scholarship Manager implements, coordinates, directs and maintains the MCF scholarship program, including preparation of new scholarship agreements, maintenance and monitoring of existing scholarships and maintaining regular contact with donors and students, as well as supporting volunteer scholarship committees. This position is an essential part of the Impact Program department at MCF and will help provide direction for the scholarship program. Scholarship Management and Program Development - Implement, coordinate, direct and maintain the MCF scholarship program which includes close to 50 unique scholarships. - Facilitate and oversee the scholarship selection committees? responsibilities, assuring regulatory compliance, eligibility requirements and policies for all scholarships. - Manage annual scholarship processes including maintaining the online application process, assisting student scholarship applicants, verifying eligibility, processing awards through a database, coordinating committees, and sending out annual awards. - Work closely with College and University Financial Aid offices that receive scholarship distributions. - Work closely with the Philanthropy department and donors to establish new scholarship funds and criteria. - Analyze current scholarship programs and develop and implement programmatic changes. Committee Facilitation - Serve as the staff liaison to all scholarship committees and scholarship fund representatives to recommend scholarship award recipients. - Coordinate and prepare all materials for both MCF committees and external scholarship committees. - Assist committees with selection of awarded student(s) of scholarship. Outreach - In coordination with the Communications and Marketing department as well as the Philanthropy department, conduct outreach to high schools and post-secondary schools, informing them of available scholarship opportunities. - Develop opportunities for award presentations and attend scholarship award presentations at scholarship ceremonies. - Maintain regular contact with donors, committees, and students. Education and Experience - B.A./B.S. degree or five (5) years? experience working in a related field, preferably in nonprofit organizations and/or educational institutions. - Proficient computer skills, particularly word processing, spreadsheets, and database management. - Experience in education, scholarships, and/or financial aid is a plus. Competencies - Excellent attention to detail and ability to work quickly and accurately with multiple time deadlines. - Ability to cultivate strong working relationships with colleagues and volunteers. - Creative and effective problem solving and consensus building skills. - Excellent communication skills, both written and oral. - Ability to work in a fast-paced environment with competing de ands while maintaining integrity of work product. - Ability to work with diverse populations, interact with and motivate a wide variety of people including MCF board members, volunteer scholarship reviewers, student applicants and their parents, staff, and board of nonprofit organizations, grant makers, grantees and donors. - Strong sense of self with demonstrated qualities of integrity, loyalty, discretion and self-motivation. - Ability to maintain strict confidentiality. Work Environment This job operates in a professional office environment. The person occupying this position routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.