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CityServiceValcon Accounts Payable Manager in Kalispell, Montana

About the Company

CityServiceValcon, LLC (CSV) was founded in 1932 and has a 90-year history of exemplary customer service. It joined the NorthStar Energy family of companies in March 2022. The company’s mission is to build a safe and balanced environment for its 230 employees while providing innovative and high-quality products to its customers.

CityServiceValcon is a market leader in fuel distribution across multiple product lines offering wholesale ground and aviation fuel programs from top national brands and independent refiners. Commercial products including propane, proprietary card lock, bulk fuel, and lubricants are distributed from its multiple locations across Washington, Idaho, Montana, and Wyoming. The company serves customer needs in aviation, trucking, agriculture, mining, construction, government, and residential homes. CityServiceValcon’s experienced and long-tenured management team is committed to optimizing the business and has a track record of successful growth.

About the Position

We are looking for an Accounts Payable Manager to be primarily responsible for establishing, managing, and running the systems, policies, and procedures to control all areas of accounts payable and fixed assets. The Accounts Payable Manager will also perform the month-end closing of accounting modules and assist with monthly journal entry preparation and account reconciliations. This position is highly visible to vendors and management and requires a strong leader with the ability to prioritize, plan, and firmly direct the department.

You’ll report to the Director of Accounting in our Kalispell corporate office, focusing on these key responsibilities:

  • Manage the day-to-day operations of the AP department; including all aspects of the vendor account set up process (Vendor Master Smartsheet), invoice approval workflow, cash application, and internal and external payment inquiries.

  • Establish, standardize, and maintain written process documentation and vendor specific invoicing procedures.

  • Monitor the AP aging balances, audit accounts on hold, and work with staff to contact vendors to resolve credit balances in a timely manner.

  • Work closely with upper management and department heads to ensure AP guidelines and invoice approvement policies are followed and issues are quickly resolved.

  • Manage the Concur expense reporting process, including communication with parent company as needed and training of Concur users.

  • Responsible for all areas of fixed assets, including monthly analysis of CIP, oversee adding/disposing assets, point of contact for Asset Keeper software reports, real estate taxes, and personal property taxes.

  • Utilize CoStar for lease accounting, analyze monthly lease/rent expense, review all new leases, and communicate with parent company as needed.

  • Reconcile AP subledger to the general ledger.

  • Participate in the month-end closing process by preparing various journal entries and account reconciliations and performing the closing of all accounting modules.

  • Process and submit 1099s annually and periodically audit related vendor data to ensure a smooth annual process.

  • Identify and assist in automation and process improvement needs.

  • Provides leadership for assigned staff, including effective performance management, identification of training needs and development of training plans, and ensuring that policies, procedures, and guidelines are followed.

  • Responsible for all matters of AP employment including hiring, training, development, promotion, discipline, and termination.

  • Supports the company’s initiatives, systems, and philosophies as appropriate.


  • Bachelor’s degree in accounting, finance, or related field, or an equivalent combination of education and experience.

  • Financial statement preparation experience.

  • 3-5 years accounts payable and fixed asset management experience

  • Strong knowledge of finance and accounting principles, CPA a plus.

  • Strong attention to detail with an emphasis on accuracy.

  • General understanding of US GAAP and other accounting concepts.

  • Strong Excel and other Microsoft Office Suite proficiency.

  • Awareness, understanding, and adherence to internal controls.

  • Ability to research and problem solve independently while utilizing strong analytical skills.

  • Ability to complete multiple tasks and deliver on time.

  • Excellent communication skills, both written and verbal.

  • Ability to develop working relationships with co-workers and others.

  • Strong work commitment and ability to work under pressure.

Benefit Highlights

  • 2 Weeks’ PTO/year

  • 5 Days of Sick Leave/year

  • Medical/Dental/Vision Insurance

  • Employer paid Basic Life, AD&D, and Long-term Disability Insurance

  • 4% 401K Retirement Account Match

  • Additional 3% Discretionary Contribution

  • 6 Holidays/year

  • Fuel, Propane, Lubricants Discount

Additional information

CityServiceValcon, LCC is an equal opportunity employer. It is our policy that all decisions involving any aspect of the employment relationship will be made without regard to race, religion, color, national origin, age, sex, genetic information, the presence of a sensory, physical, or mental disability, or on any other basis protected by federal, state, or local law.