The Salvation Army Business Administrator in Kalispell, Montana

Requisition Number

18-0093

Post Date

1/29/2018

Title

Business Administrator

City

Kalispell

State

MT

Description

BUSINESS ADMINISTRATOR

THE SALVATION ARMY

KALISPELL CORPS

STATUS: EXEMPT

SUPERVISOR: CORPS OFFICER

GENERAL STATEMENT:

The Salvation Army is a branch of the Christian Church and the ultimate goal of all programs is spiritual regeneration of all people.

The Salvation Army is an equal opportunity employer.

MISSION STATEMENT:

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by love for God. Its mission is to preach the Gospel of Jesus Christ and meet human needs in

His name without discrimination.

SCOPE OF POSITION:

The Business Administrator shall provide direct management, general oversight, or consultation to the Corps and Thrift Store in the areas of fiscal responsibility, labor & industry compliance, human resources, donor accountability, business ethics, property,

equipment, community awareness & relations. The Business Adminstrator shall exemplify the highest standards of integrity in leadership and loyalty to the job, the Corps Officer, and to the Kalispell Corps of the Salvation Army.

EDUCATION AND WORK EXPERIENCE:

• Bachelor's degree in Business Administration or related field

• Five years experience in administrative or management role

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

• Strong use of the English language in verbal and written communication skills, including spelling and grammar

• Excellent interpersonal skills with the public, co-workers and subordinates

• Strong work ethic, demonstrated initiative and flexibility in meeting the needs of the position to ensure accurate and timely work objectives

• Good listening and discernment skills, problem solver

• Ability to analyze and interpret fiscal and operational data

• Working knowledge of general accounting and bookkeeping

• Knowledge of HR practices and Wage and Hour regulations

• Working knowledge of technology equipment such as computers, copiers, multi-line phones

• Strong analytical and research skills

• Excellent organizational skills

• Ability to handle a large volume of work with good attention to detail

• Good team building skills and ability to motivate others

• Able to maintain a self-motivated and self-directed schedule, working independently without close supervision

• Leadership qualities of integrity, reliability, honesty, cooperation, and self-management

• Ability to maintain poise under pressure and work with a diverse population

• Valid driver's license

• Able to pass a criminal history background check

SOFTWARE-RELATED SKILLS:

• Proficiency in Microsoft Word and Excel required, Access, Publisher, Outlook and Power Point very desirable

• Working knowledge of integrated database applications and ability to use new software programs with basic training.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Financial:

• Oversee financial operations of the Corps and Thrift Store

o Assist in the preparation and maintenance of annual budgets

o Prepare thrift store reports, review and analyze monthly finance reports for Corps

o Direct supervision of Administrative Assistant in the proper and timely processing of contributions, deposits, invoices, and petty cash

• Oversee Thrift Store processes, working with managers to ensure a profitable, safe and well-maintained business operation

o Review policies as needed

o Plan and implement staff meetings to be held on a regular basis

Human Resources:

• Work with managers and supervisors regarding all paid staff and volunteer matters in accordance with Northwest Divisional Headquarters HR department. This includes hiring, performance evaluations, training, payroll, worker's compensation, worker's safety,

discipline and dismissal.

• Be aware and adhere to all State and Federal Wage and Hour regulations regarding employees

Supervision - Direct supervision of:

• Corps Administrative Assistant

• Corps Janitor

• Maintenance personnel

• Thrift Store Managers

Properties/Maintenance:

• Oversee the upkeep, maintenance and improvements of all properties, equipment and vehicles

• Contact and coordinate with vendors for repairs and purchases

• Ensure compliance with The Salvation Army's policies and procedures for purchasing or major repairs of property, vehicles or equipment

• Monitor facility usage by outside groups

• Ensure compliance with The Salvation Army's Safety policies and procedures

o Safety rules and training programs are in effect

o Timely reporting of incidents and safety issues

o OSHA compliance, reporting and recordkeeping

Development:

• Work with Corps Officer and Advisory Board in fund raising opportunities, Kettle Campaign and publicity

• Seek out grant opportunities and complete applications

• Communicate and build relationships with the public, as a source of information about the Salvation Army, including other organizations, businesses, and donors

PHYSICAL REQUIREMENTS:

• Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis

• Ability to grasp, push, pull objects, and reach overhead

• Ability to understand written and verbal information

• Ability to operate telephone

• Ability to lift up to 25 lbs., This job requires occasional lifting, loading and unloading

• Ability to access and produce information from a computer

• Ability to operate a motor vehicle in a safe and reliable manner

• Ability to manage multiple projects with deadlines

• Specific vision abilities required include close and distance vision, peripheral vision, depth perception and the ability to focus.

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order meet the physical requirements

of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.

SUPERVISOR: Corps Officer

REV: 1/22/2018

Equal Opportunity Employer. Minorities/Women/Veterans/Disabled

  • Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

  • Please view Equal Employment Opportunity Posters provided by OFCCP

here.

  • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access

to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure

is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41

CFR 60-1.35(c)

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