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Kalispell Regional Healthcare Coordinator, Clinical Material Supplies in Kalispell, Montana


This position is responsible for providing a means to create, develop, implement and maintain a cost effective and reliable acquisition and distribution system for all consumable and reusable supplies for assigned area.


  1. *Oversees applicable supply and service contracts for assigned area to include the negotiations and responsibility for financial analysis. Performs contract analysis and provides consultative support designated leadership and stakeholders in the areas of supplies, specification, availability, product efficacy, quality control of equipment, instrument procurement and maintenance. Monitors vendor performance

  2. *Analyzes, creates, implements and maintains effective systems for acquisitions, delivery and distribution of materials in the departments by:

  3. Managing flow of supplies into and out of department.

  4. Organizes storage areas to ensure minimal inventory levels, supplies are easily located and efficient inventory flow is maximized.

  5. Organizes, monitors, and maintains a computerized inventory system for supplies and equipment, as applicable, to maximize per levels and inventory turns.

  6. Processes purchase orders for supplies, equipment, services, etc. for assigned department.

  7. *Researches supply and equipment requests, and provides information and quotes.Coordinates equipment/instrument repair processes. Coordinates with departmental staff and physicians regarding product and vendor evaluations, makes recommendations based upon sound analysis of cost, quality and vendor performance.

  8. *Responsible for all aspects of periodic physical inventory as required by Finance.

  9. *Responsible for back order and accrual management and effectively communicates orders to applicable personnel.

  10. *Coordinates defective product processing and recalls/notices per assigned department protocol.

  11. *Coordinates consignment products with vendor representatives.

  12. *Utilizes schedule notifications to contact, confirm, and record case coverage that requires representative presence.

  13. *Coordinates with personnel to reconcile charges/implants/Meditech batch rejections. Responsible for maintenance of national database for implant items.

  14. *Processes bone and tissue receipt per assigned area.

  15. Other duties as assigned. This position description in no way states or implies that these are all the only duties required. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is a logical assignment to the position.


  1. Minimum of one (1) of the following required:

  2. Post high school education or vocational training.

  3. Associates Degree

  4. Minimum of one (1) year experience in materials management.

  5. Minimum of one (1) year experience in a medical setting.

  6. Strong mathematical aptitude required. Strong analytical skills preferred.

  7. Possess and maintain computer skills to include working knowledge of Microsoft Office Suite required. Possess ability to learn other software as needed.

  8. Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.

  9. Excellent organizational skills, detail-oriented, a self-starter, possess critical thinking skills and be able to set priorities and function as part of a team as well as independently.

  10. Excellent verbal and written communication skills including the ability to communicate effectively with various audiences.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment. We encourage all qualified individuals to apply for employment. We do not discriminate against any applicant or employee based on protected veteran status, race, color, gender, sexual orientation, religion, national origin, age, disability or any other basis protected by applicable law. If you require accommodation to complete the application, testing or interview process, please let us know.

For Kalispell Regional positions, please email

For North Valley Hospital positions, please call 406 863 3637.

Job Locations US-MT-Kalispell

Requisition ID 2020-8813

Category Support Services

Pay Period Status 80

Shift Days

Shift Start Hours 7:00 AM

Shift End Hours 5:00 AM

Schedule 4 10 hour days, subject to change to 5 8's

Position Type Full Time (Benefits Eligible)