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Immanuel Lutheran Communities Director of Facilities in Kalispell, Montana

Job Description

We are in search of a Director of Facilities to oversee the care and maintenance of all aspects of the physical plant, the housekeeping, laundry, and shipping and receiving departments including maintaining an effective preventive maintenance program; hiring, training and supervising of all plant and environmental services personnel; coordinating life safety and security programs; procuring supplies, materials, and equipment needed to perform these duties.

Duties and Responsibilities:

  • Maintain the emergency power generating equipment along with all fire and life safety equipment.

  • Maintain compliance with and current knowledge of facility, local, state and federal requirements that apply to maintenance and environmental services and records in long-term care, and assures such compliance regarding maintenance, Life Safety Code, long-term care and Assisted Living surveys, and ILC safety policies and procedures.

  • Plan and initiate staff training in emergency preparedness, life safety, personal protective equipment, OSHA mandated training, and other required training. Monitors infection control guidelines within the department.

  • Anticipate maintenance requirements by implementing preventative maintenance programs and plan, control, direct, and perform maintenance duties.

  • Arrange for maintenance and environmental service contracts as necessary.

  • Provide residents and staff with a timely and effective work order repair system.

  • Respond to residents’ plant-related, housekeeping and/or laundry concerns in person, by telephone or by letter/e-mail.

  • Prioritize work orders in compliance with established priority system; assign staff, including self, to complete required work; inspect, replace, repair or otherwise resolve maintenance problems within allotted time.

  • See that ILC’s emergency systems and equipment are tested and maintained in safe operating condition (e.g., fire detection and suppression systems, ventilation systems, hot water system, and resident care systems and equipment, such as resident call systems and mechanical lifts).

  • Perform quality assurance functions, including compliance rounds, to evaluate compliance with local, state and federal requirements and ILC policies and procedures. Review and analyze quality control, maintenance, environmental and operational reports to determine causes on nonconformity with product specifications, and operating or production problems.

  • Participate in planning of the annual departmental budget; be responsible in maintaining all expenditures for department to remain within budget allowances; reviews monthly operating statement for accuracy and explains variances to budget.

  • Possess a working knowledge of and willingness to contact outside contractors to perform required work when appropriate, and follow-up to make certain requested work was completed to satisfaction.

  • Order necessary equipment, parts, supplies, chemicals, fuel, etc.

  • Participate in community safety program, in conjunction with other management personnel.

  • Perform hands-on repairs as needed / required.

  • Perform other duties as assigned.


  • Serve as a role model for the Immanuel Spirit.

  • Supervise the Maintenance staff of Immanuel Lutheran Communities Kalispell Campus.

  • Serve as the staff lead for the Resident Facilities Committee at Buffalo Hill Terrace

  • Orient, train, evaluate, and discipline Maintenance staff performance by observing staff on all shifts and by auditing Maintenance staff records and performing spot checks on work done, for accuracy and completeness.

  • Arrange for department-specific and individual employee training when needed to teach staff how to perform maintenance, maintain new equipment, perform new maintenance tasks, etc.

  • Make recommendations for staffing patterns and wage scale for the maintenance department.

  • Ensure that Maintenance staff are complying with all Corporate and OSHA compliance programs (e.g., Control of Hazardous Energy Program, Hazard Communication Program, Bloodborne Pathogens Exposure Control Plan, and the Infection Control Plan).

  • Develop and maintain a staffing schedule that assures sufficient numbers of Maintenance personnel to meet resident and Facility needs, including a “call-in” schedule for off-duty emergency response.

  • Ensure that maintenance duties are completed in a quality, timely, and cost effective manner.

  • Conduct employment performance evaluations.

  • Supervise the performance of landscaping, maintenance, environmental, security personnel through inspections, and other quality control procedures.

  • Develop and maintain landscaping, and be responsible for coordination of fertilization, tree trimming, and bed maintenance contracts.

  • Develop and maintain an effective security department, develops security policies and procedures, coordinate investigations, and maintain key security.

  • Participate in supervisory meetings and training as required.


Education, Work Experience, Knowledge:

  • High School diploma or equivalent required.

  • Thorough knowledge of plant operations and engineering.

  • Bachelor’s degree in engineering or related field preferred.

  • At least 5 years’ experience in plant engineering and/or trades such as plumbing, electrical, painting, carpentry, refrigeration, ground maintenance, masonry, or maintenance

  • At least 5 years of supervisory experience preferred.