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Flathead County Finance Assistant in Kalispell, Montana

Flathead County is an equal opportunity employer. Flathead County shall, upon request, provide reasonable accommodations to otherwise qualified individuals with disabilities. This job description is intended to reflect core areas of responsibility and an incumbent employees’ knowledge and skill set needed to complete those functions. This document is not intended to catalog each individual duty; employees are routinely called upon to address emerging employer requirements in alignment with individual work units and assignments of jobs. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer change. Job Title: Finance Assistant Job Code: 14130 Department: Sheriff’s Office Reports to: Sheriff’s Financial Officer Pay Grade: Sheriff 04 FLSA Status: 1Non-Exempt 0 Exempt Department Overview: The Sheriff's Office performs law enforcement and crime prevention work including preserving the peace, patrolling assigned areas, serving warrants and making arrests, and conducting criminal investigations. The mission of the Sheriff's Office is to maintain and improve the quality of life within the community by working with all people to preserve life, maintain human rights, protect property and promote individual responsibility and community commitment. Job Summary: Under the direction of the Sheriff’s Financial Administrator, this position is responsible for processing department claims and will be responsible for providing administrative support activities in the department. Essential Functions (Major Duties or Responsibilities): These duties are the essential functions and are not all-inclusive of all duties that the incumbent performs. · Review and process all claims and credit cards for appropriate documentation, approvals, proper accounting codes, compliance with policies and accuracy of payment; support internal and external auditors and/or accounting staff with claim support · Performs a variety of fiscal support and accounting duties which may include monitoring and balancing various accounts; providing budget input particularly related to office equipment and supplies. · Assists with payroll and personnel duties as necessary and ensures the proper handling and confidentiality of information. · Perform secretarial functions, processing of department records, correspondence and reports, financial and budget records, filing systems, and routine administrative duties relating to department programs. Must be able to handle a variety of software packages pertinent to office operations and specific accounting and record keeping functions. · Other duties as assigned. Physical Demands and Working Conditions: · The employee is constantly required to use hands to handle objects and to keyboard. · Typical range of motion and physical agility associated with the operation of office equipment. · Frequently required to sit, talk, write, listen and read. · The employee may infrequently be required to stand, walk, climb, balance, stoop, kneel, crouch or crawl and reach with hands and arms. · Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision and depth perception. · The employee is infrequently required to lift and/or move up to 25 pounds. · The noise level of the office is usually moderate. · Exposure to criminal and danger is a possibility in the Sheriff’s Office. · Subject to frequent interruptions. · Works primarily during normal business hours. · Works in an office environment. Supervision Exercised: None. Knowledge, Skills, and Abilities: · Knowledge of Microsoft Word and Excel, and other software packages pertinent to office operations and specific accounting and record keeping functions. · Knowledge of accounting practices, personnel policies, and applicable collective bargaining agreements. · Skill in written and oral communications, including language mechanics, syntax and English composition. · Skill in practicing good judgment, common sense, and being proactive to meet deadlines. · Ability to meet and deal effectively with other agencies and the public. · Establish and maintain effective working relationships with those contacted during the course of work; including co-workers, supervisors, other professionals and the public, especially when dealing with sensitive matters. Education and Experience: This job requires education and experience equivalent to a high school diploma or GED, AA degree preferred. Action Date Reference Adopted 10/19/2021 Commissioners’ Minutes