Bureau of Land Management Administrative Officer in Lewistown, Montana

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Duties
Summary

BLM is seeking a dynamic and energetic individual to join the team to serve as an Administrative Officer in the Montana State Office, North Central District Office, Division of Support Services, Lewistown, Montana. Information about the Lewistown area can be found at http://lewistownchamber.com/.

Explore a new career with the BLM - where our people are our greatest natural resource.

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Responsibilities

This position serves as the principal staff advisor to the District Manager, Field Managers, and Monument Manager for all support services management activities. These activities include the development and coordination of operating budgets, management analysis, procurement program operations, tort claims representation, engineering, force account, mainenance and construction projects, and a wide variety of other support services. These functions are carried out by approximately 15 employees. The incumbent is responsible for performing a variety of duties including, but not limited to, the following:

  • Performing oversight responsibilities to the District Budget Analyst and serving as a conduit for Budget functions to the District Leadership Team.
  • Providing procurement and financial services to the District through subordinate staff.
  • Providing Engineering and Force Account direction and services to the District.
  • Planning work to be accomplished, setting priorities, determining schedules and assigning work.
  • Counseling employees on work-related problems and evaluating performance.
  • Overseeing specialized services such as personal and real property management, human resources, vehicle and transportation management, supply distribution, collections, deposits, and accounting for such activities.
  • Serving as the District Tort Claims Officer and representing the Government during intial discussions with members of the public and/or their legal representatives on matters relating to potential tort claims.
Travel Required

Occasional travel - At times, travel for meetings and/or training may be required.

Supervisory status

Yes

Promotion Potential

12

  • #### Job family (Series)

0341 Administrative Officer

  • Requirements

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Requirements
Conditions of Employment
  • U.S. Citizenship is required.
  • Background Investigation is required.
  • Be sure to read the "How to Apply" & "Required Documents" Sections.
  • You cannot hold an active real estate license, nor can you
  • have an interest or hold stocks in firms with interest in Federal Land.
  • Direct Deposit Required.

You must meet all qualification requirements within 30 days of the closing date of the announcement.

Qualifications
  • One year of specialized experience equivalent to at least the GS-11 level. Examples of specialized experience include developing and monitoring an organization's annual budget and budget allocations, adjusting as necessary; advising senior leadership on complex administrative and technical programs, processes, and procedures; overseeing/supervising administrative programs and/or staff such as: procurement, budget, human resources, fleet management, records management, and property/equipment/facilities.

There is no substitution of education for specialized experience.

Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position, and that is typically in or related to the work of the position to be filled.

Education

There is no education requirement for this position. See qualifications section.

Additional information
  • RELOCATION EXPENSES:Travel, transportation and relocation expenses will not be paid by the Department of the Interior. Any travel, transportation and relocation expenses associated with reporting for duty in this position will be the responsibility of the selected employee.
  • Government facilities are required to provide a smoke free environment for their employees. Smoking will be permitted only in designated areas.
  • SELECTIVE SERVICE: Male applicants born after December 31, 1959, must certify that they have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. To register or verify your registration go to the Selective Service System.
  • Career Transition Assistance Plan (CTAP): CTAP provides eligible surplus and displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) This vacancy is within your CTAP eligibility; 2) You apply under the instructions in this announcement; and 3) You are found well qualified for this vacancy. To be well qualified, you must receive a score of at least 90 to receive priority consideration under either program. Information about CTAP/ICTAP eligibility is available from OPM's Career Transition Resources website at CTAP or ICTAP.

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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Upon receipt of your complete application package, a review of your application will be made to ensure you meet the basic qualification requirements. Your rating will be based on your responses to the Job Specific Questionnaire and the information stated in your resume. If qualified, your score may range from 70-100 points. In addition, interviews may be conducted for this position. The interviews may be conducted on a pass/fail basis or may be scored. The job specific questions relate to the following knowledge, skills, and abilities required to perform the work of this position:

  • Knowledge of the organization's functions, objectives, and mission to provide fully coordinated and responsibe support services.
  • Extensive knowledge and understanding of management principles, practices, methods, techniques, and skills in order to integrate the Support Services functions and services into the District.
  • Knowledge of budgeting, programming, and financial management systems to oversee the development of budget and performance plans.
  • Knowledge of procurement, financial services, human resources, and property and fleet management to manage the various programs. On-line Questionnaire Please make sure that your responses to the on-line questionnaire are supported in your resume.

To preview questions please click here.

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Background checks and security clearance
Security clearance

Not Applicable

Drug test required

No

  • Required Documents

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Required Documents

THE FOLLOWING SUPPLEMENTAL DOCUMENTATION MUST BE INCLUDED, AS APPLICABLE: 1) SF-50b (or SF-50): If you are applying as a current federal employee or as a reinstatement eligible you must submit a copy of your SF-50b (Notification of Personnel Action) , or equivalent document that verifies tenure (block 24, code 1 or 2) and Competitive Status (block 34, code 1).

2) VEOA Documentation: If applying under the VEOA appointing authority your profile must contain a copy of your DD-214, Certificate of Release, Discharge from active military showing all dates of service, as well as character of service (Honorable, General, etc., and reason for separation)– the member 4 copy is preferable, or other authorized documentation to support your VEOA eligibility. Lack of supporting documentation will result in an inability to recognize veteran status eligibility for this announcement.

3) *Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Program (ICTAP) Documentation:* If you are a CTAP or ICTAP Eligible applicant: Provide 1) a copy of your most recent SF-50 noting current position, grade level, and duty location; and, 2) proof of eligibility. It must be indicated in your application that you are applying as a CTAP or ICTAP eligible. Note: CTAP/ICTAP documents must be submitted to each announcement as applicable.

4) Land Management Workforce Flexibility Act (LMWFA):If you are eligible under PL-114-47, LMWFA you must submit documentation verifying (a) initial selection under competitive examining procedures to a land management agency under a time-limited appointment in the competitive service , (b) service under this initial appointment, or in conjunction with subsequent competitive service time-limited appointments, to a land management agency was for a period of 24 months without a break in service of two or more years, and (c) performance was evaluated as being at an acceptable level for the entire applicable period(s). “Required documentation” includes first and last SF-50 (Notification of Personnel Action) for each​ ​ appointment​ verifying the Position Occupied code (Block 34) is 1-Competitive Service, AND documentation of successful performance for each appointment. Applicants are encouraged to combine all required documents into one or more files and scan for uploading into the application. Each file must not exceed 3MB. Grouping documents into files will simplify the application process. Failure to submit required documentation will result in loss of consideration.

Uploading and Faxing Supplemental Documentation: You may submit your documents either via Auto-Requested Fax or by uploading your documents from your computer or USAJOBS Profile. Uploading Documents: you may use the uploading procedures thru Applicant Manager (3MB is the maximum size allowed for a document). Auto-Requested Fax: allows you to submit required documentation that will be electronically displayed along with your resume. The opportunity to do this will be provided during the application process by a pop-up message option to generate an auto-requested fax cover sheet. Each document type must use the appropriate generated fax coversheet and be faxed in a separate transmission. Do not use both options or upload more than one file in each section, only one document can be saved in each section, and only the latest document will be maintained in the system. Required documentation must be submitted by 11:59 p.m. Eastern Time, on the closing date of this announcement.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits

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Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply

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How to Apply

THIS IS AN ONLINE APPLICATION PROCESS THROUGH USAJOBS. *If you need assistance in applying online, please call or email the contact listed on this vacancy. If applying online poses a hardship for you (i.e. you do not have access to the internet) you must contact us prior to the closing date of the announcement for an alternative method of applying. *PLEASE NOTE: If you have access to a public library, State Job Service Office, etc., you must use these resources to apply online. You must follow the steps described below to complete the application process: 1)YOU MUST HAVE OR CREATE A PROFILE in USAJOBS. Your profile must contain a current resume for submission. In order to receive proper consideration, your resume should include the following information:- Current personal contact information.

  • Work experience (paid or unpaid) including - starting and ending dates (month and year), employer's name and address, job title (include job series and grade if Federal), duties and accomplishments, supervisor's name and telephone number, indicate if supervisor may be contacted, hours per week, and salary.

  • Education and job-related training including - school name, type and year of degrees/diploma received, credits earned and majors; title of training course and year of completion.

  • References - personal and professional

  • Additional information - skills (languages, tools, machinery, typing speed, etc.), certificates or licenses (current only), and/or honors, awards, and special accomplishments (recognition, professional memberships, publications, leadership activities, etc.). INSUFFICIENT INFORMATION COULD RESULT IN AN INELIGIBLE RATING.

The USAJOBS Resume Builder was designed to ensure that your resume includes the standard information needed. The Resume Builder is an available tool when you login to your USAJOBS account. 2) COMPLETE THE ONLINE APPLICATION, including responses to all application questions, by clicking on the “APPLY ONLINE” button that appears on this announcement. 3) Include SUPPLEMENTAL DOCUMENTATION as applicable. See “Required Documents” section.

Checking Application Status and Materials: Do this before the announcement closes. It is your responsibility to ensure that a complete application (including a resume, on-line questionnaire, and applicable supplemental documentation) is received before by 11:59 PM Eastern Standard Time (EST) on the closing date of the vacancy announcement. NOTE: Technical problems may take at least 1 business day to resolve; therefore, you are highly encouraged to complete the application process prior to the closing date. After you have completed your application, to check the status of your application materials log in to your USAJOBS account, select the “Applications” section, the status for your application will show on the right-hand side of the position in which you applied. You can also click on the “+” sign on the left-hand side to see a detailed applications status. Once your resume and on-line questionnaire have been received it will state “Received.” Any other application status may indicate that you did not complete the application process and/or your application has not been submitted. Please note: A status of “Received” reflects that your resume and on-line questionnaire have been received; applicable supplemental documentation may still need to be submitted (see Required Documents).

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Agency contact information
Human Resources Branch
Phone

406-896-5002

Fax

000-000-0000

Email

Apply@mt.blm.gov

Address

Bureau of Land Management Montana State Office 5001 Southgate Drive Billings, Montana 59101 United States

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Next steps

You will receive notification via email, generally within 2 weeks of the closing date of the announcement, as to whether or not your name was referred to the selecting official. You may also check the status of your application by accessing the application status tab in your USAJOBs account.

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  • Fair & Transparent
Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

  • Equal Employment Opportunity (EEO) for federal employees & job applicants

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Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

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Legal and regulatory guidance
  • Financial suitability
  • Social security number request
  • Privacy Act
  • Signature and false statements
  • Selective Service
  • New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/515897500. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Open & closing dates: 11/02/2018 to 11/16/2018

Service: Competitive

Pay scale & grade: GS 12

Salary: $73,375 to $95,388 per year

Appointment type: Permanent

Work schedule: Full-Time