Job Information
Stockman Bank of Montana ACCOUNTING CLERK in Miles City, Montana
Position General Responsibilities:
Responsible for processing accounts payable, posting general ledger entries, completing various account reconcilements, reviewing official checks, and other miscellaneous accounting department support duties. General accounting work is performed using various banking financial systems, accounting software, spreadsheets, and databases.
Employees Supervised:
None.
Education, Experience and Certification Requirements:
Note: Only minimum responsibilities are listed. Other responsibilities may be required as requested by management.
Minimum Qualifications:
Strong commitment to providing exceptional customer service.
Good interpersonal /team skills with ability to develop effective working relationships.
Demonstrated ability to organize and prioritize multiple tasks and provide close attention to detail – task oriented.
High School diploma or equivalency.
Previous personal computer experience.
Proficient in the use of general office equipment.
Strong work ethic and organizational skills are a must. Must be dependable, accurate and efficient.
Preferred Qualifications:
Strong computer knowledge and program skills including Excel, Word, Outlook, and other Bank related software.
Previous Accounting/General Ledger experience in an office setting.
Position Specific Responsibilities, Duties and Competencies:
General Ledger
Responsible for assisting in the posting of various general ledger entries for the bank and other affiliate companies.
Responsible for balancing certain general ledger accounts and resolving differences.
Accounts Payable
Responsible for recording invoices on the accounts payable system, for all branches and affiliate companies, to be paid out of the appropriate general ledger accounts (expense classification).
Responsible for the filing/indexing of accounts payable invoices.
Responsible for researching vendors/payables to assist management as needed.
Responsible for preparing accounts payable checks/notices for mailing.
Reconcilements
Responsible for the reconcilement of internal bank accounts and correspondent bank statements.
Responsible for the reconcilement of cash serviced ATMs and responding to claims related to these machines.
Official Checks
Responsible for the daily importing of certain files into the Bank’s positive pay program.
Responsible for reviewing exception items related to official checks.
Miscellaneous Duties
Responsible for recording various transactions on the Bank’s bond accounting system.
Responsible for recording detailed transactions to Stockman Exchange’s subsidiary ledger.
Sales/Public Relations
Promote the improvement of Stockman Bank through quality customer service, promotion of products, professionalism in conduct, and a diligent work ethic.
Greet all customers pleasantly and make them feel welcome and comfortable.
Handle transactions quickly and professionally.
Effectively handle customer questions and problems.
Federal Regulations
Maintain a working knowledge of Bank's written policies and procedures that apply to and concern this position’s area of responsibility, including general regulations such as the Bank Secrecy Act, Regulation CC, Regulation E, Bank Security, and various other Federal and State regulations as they apply.
Physical and Mental Demands: (The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
Occasionally = 0-33% of shift Frequently = 34-66% of shift Constantly = 67-100% of shift
Constant lifting/carrying up to 10 lbs. with occasional lifting/carrying up to 25 lbs. Constantly required to hear, talk, write, read, keyboard/computer entry, reach, stretch, work under time constraints with needed ability for task management flexibility and to perform routine duties with attention for details. Constant abilities used/required on the job are mathematics, memory, reasoning, estimating, problem-solving and exercising judgment.
Constantly stand, walk, or sit, while requiring oral and written communications with co-workers, customers, and transactions with guidance available.
Occasionally stoop, kneel, crouch or crawl.
Occasionally climb (up ladders, etc.), balance (to reach items) or drive a car.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
Work Environment: (The work environment characteristics described here are representative of those an employee will encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
Constantly works with others, around others, with co-workers in other departments or branches and with customers and the general public in person and via telephone. Constantly works indoors, in confined areas and is exposed to the risk of electrical shock.
Frequently works around noise (moderate level). The employee must have the ability to focus on tasks and customers while hearing machines, conversations of others, music, phones, etc., in a confined area.
Occasionally the employee works alone or near moving objects. The employee is also occasionally exposed to outdoor weather conditions.
Company Functions and Expectations:
Technical Knowledge
Has the technical knowledge and analytical skills to fulfill job duties in a positive manner. Keeps abreast of new and changing developments in industry/field especially as it pertains to the individual’s position. Has the ability to analyze situation and react accordingly.
Communication
Expresses information/thoughts clearly and concisely in both written and verbal forms. Keeps communication channels open with subordinates and supervisors. Responds promptly to calls or inquiries in a courteous and professional manner. Communication is effective and efficient.
Organization/Planning
Establishes priorities, sets goals and meets deadlines in an accurate and efficient manner. Organizes overall workflow and working area. Quickly identifies problems, makes timely decisions, and notifies affected personnel. Plans effectively to ensure timely completion of duties.
Teamwork/Professionalism
Is willing to assist others to ensure deadlines are met. Provides assistance to less experienced personnel when needed. Informs appropriate personnel of significant issues in a timely manner. Works well in group environment and with supervisor. Models professionalism by addressing others with appropriate actions and appearance within professional boundaries.
Customer Service Culture
Employees will strive for outstanding, professional, and courteous service to our customers and anyone who visits our facility.